HomeMy WebLinkAboutHA34742D Extension for Roof Repairs and Related SvcsMEETING DATE:
PREPARED BY:
REQUEST:
Recommendation
CONTRACT NO. HA34742D
STAFF REPORT
PALM DESERT HOUSING AUTHORITY
HOUSING DEPARTMENT
May 10, 2018
Jessica Gonzales, Senior Management Anal
Approve an extension to Contract No. HA34741 with Garland/DBS,
Inc., for roof repairs and related services at the Palm Desert Housing
Authority properties in a total annual amount not to exceed $75,000.
By Minute Motion, that the Authority Board,
1) Approve an extension to Contract No. HA34741D with Garland/DBS, Inc.,
for roof repairs and related services (includes costs for roof repairs, permit
fees for those repairs that may require one and other repair related costs) at
the Palm Desert Housing Authority properties for a period of twelve (12)
months under the U.S. Communities Agreement Contract No. 14-5903
pursuant to Section 3.30.160 of the City of Palm Desert Municipal Code in
a total annual amount not to exceed $75,000; and
2) Authorize the Chairman and/or the Executive Director to execute the
extension and any documents necessary to effectuate the actions taken
herewith.
Monies have been included in the FY 2018/2019 proposed Palm Desert Housing
Authority's ("Authority") operating budget, in the appropriate Authority accounts.
Housing Commission Recommendation
The Housing Commission will review this recommendation at its regular meeting of May
9, 2018. Upon request, a verbal report will be provided at the Authority's regular
meeting of May 10, 2018.
Strategic Plan
This request does not apply to a specific strategic plan goal.
May 10, 2018 — STAFF REPORT
Housing Authority — Approve HA34741 D Extension No. 2 with Garland for Roof Repairs
Page 2 of 3
Background Analysis
Under the provisions set forth in the City of Palm Desert Municipal Code ("Municipal
Code"), Section 3.30.160 (L), the Authority may obtain routine and recurring services,
supplies, and maintenance by adopting a procedure approved by the City Manager.
The services and products intended to be solicited from Garland/DBS, Inc. ("Garland"),
have been accepted as routine and recurring. Further, the provisions of the Municipal
Code Section 3.30.160 (E), allow the Authority to participate as a government entity with
U.S. Communities ("U.S. Communities") Agreement Contract No. 14-5903 (Active from
January 1, 2015 through December 31, 2018; a copy is on file with the City of Palm
Desert's City Clerk's Office.), under their cooperative pricing for roof repairs and related
services provided by Garland through their "DryZone" Services Program at the Authority
properties ("Properties"). Garland has confirmed it will provide to the Authority, as a
participating entity, the U.S. Communities contract terms, products, product warranty,
services and pricing.
Under the U.S. Communities established pricing, a one-year extension to Contract No.
HA34740D ("Contract") would be in a total annual amount not to exceed $75,000 for
Garland to complete roof repairs which may be necessary for any unforeseen issues
(i.e., leaks, etc.) that include materials and competitively bid project -specific labor
through the "DryZone" program. Small individual repairs typically have ranged from
$750.00 to $2,500.00 per occurrence, with larger comprehensive repairs ranging from
$10,000 to $15,000. During the current term there was no increase in cost and the
proposed pricing for services through June 30, 2019 will remain the same. Increases, if
any, during the term, will be pursuant to the terms of the U.S. Communities contract
including any prevailing wage adjustments to labor rates. Staff has reviewed and
determined that the proposed costs are reasonable and in accordance with the current
market conditions.
Garland has been performing satisfactorily under its current Contract obligations of
services and products. Staff recommends that the Authority continue to contract with
Garland for these repair services for an additional twelve (12) months for the Properties,
effective July 1, 2018 through June 30, 2019. The Contract will be in a total annual
amount not to exceed $75,000 including any additional costs related to the repairs
services (i.e., permits fee, etc.).
Fiscal Analysis
Approval of staffs recommendation to extend the current contract for twelve (12)
months with Garland would result in an expenditure in a total annual amount not to
exceed $75,000 including any additional costs related with the repairs services (i.e.,
permits fee, etc.) which will be paid from the annual Authority's proposed operating
budget.
May 10, 2018 — STAFF REPORT
Housing Authority — Approve HA34741 D Extension No. 2 with Garland for Roof Repairs
Page 3 of 3
LEGAL REVIEW DEPT. REVIEW FINANCIAL
REVIEW
N/A
Robert H. Hargreaves
City Attorney
CITY MANAGER
Moore ` /Jan t Moore Lauri Aylaian
Director of Finance Director of Finance City Manager
CONTRACTOR: Garland/DBS, Inc.
3800 East 91st Street
Cleveland, Ohio 44105
ATTACHMENTS: Garland/DBS, Inc.'s "DryZone" Program Proposal (dated April 20, 2018)
DRAFT Contract No. HA34741 D
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VERIFIED BV:�K Lyn _
Original on file with City Clerk's ofFitt