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Home My WebLink AboutMinutes - Housing Commission 04/11/2018PALM DESERT HOUSING AUTHORITY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETAR DATE: May 11, 2018 SUBJECT: HOUSING COMMISSION MINUTES Attached is a copy of the Housing Commission Meeting Minutes approved at the Housing Commission meeting held May 9th, 2018 as follows: (x) Meeting Minutes for April 11th, 2018 Please submit to the Housing Authority Board. Thank you. .r- ,BY HOUSG UTI-r VERIHED BY: Original on file with City �erlc's Offir (hys 1-f--amik, �, (inc jc-na1aK1 ij6ES: )ico. G \HOUSING\Patty Leon -lousing Commission \Miscellaneous\Memos\Memos to City Clerk HC\HAC - Minutes doc CITY OF PALM DESERT HOUSING COMMISSION MEETING MINUTES APRIL 11, 2018 I. CALL TO ORDER Beverly Fitzgerald, Housing Commission Vice -Chair, convened the meeting at 3:33 p.m. II. ROLL CALL Present: Absent: Gregory Ballard — Chair Beverly Fitzgerald Steve Nash Wade Tucker Joy Whitehurst Others Present: Kathleen Kelly, City Council Member Liaison Janet Moore, Director of Finance Jessica Gonzales, Senior Management Analyst Teresa Vakili, RPM Company Patty Leon, Recording Secretary Miriam Miller, Office Assistant III. ORAL COMMUNICATIONS IV. APPROVAL OF MINUTES Juan Mireles Robert Nevares MINUTES of the Regular Housing Commission meeting of March 14, 2018: Motion was made by Commissioner Beverly Fitzgerald to approve the minutes of the Housing Commission meeting of March 14th, 2018. Motion was seconded by Commissioner Wade Tucker and carried by 4-0 vote (AYES: Nash, Tucker, Whitehurst and Fitzgerald; NOES: none; NOT PRESENT: Ballard). 1 Housing Commission Minutes April 11, 2018 V. NEW BUSINESS A. Award of Contract No. HA36610 S&T Contractors Services, Inc. Jessica Gonzales summarized the staff report stating that the project will include 3 mailboxes and 5 carports located in different areas throughout One Quail Place Apartments. The United States Postal Office is requiring that canopies be installed over the mailboxes. Motion was made by Commissioner Beverly Fitzgerald to forward the recommendation to the Housing Authority to Authorize the Award of Contract No. HA36610 to S&T Contractors Services, Inc. for Construction of Mailbox Canopies and Carports Project at One Quail Place Apartments in a total amount not to exceed $334,200. Motion was seconded by Commissioner Wade Tucker carried by 4-0 vote (AYES: Nash, Tucker, Whitehurst, and Fitzgeraldp; NOES: none, NOT PRESENT: Ballard). VI. CONTINUED BUSINESS VII. REPORTS AND REMARKS A. COMMISSION REPORTS B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS A memo summarizing the approved action items from the City Council and Authority Board meetings was provided to the Commission for review. A question was asked at the last meeting about last year's pest control expenditures, Jessica Gonzales reported that $76,800 was expended in 2017 for pest control services at the rental properties. C. MONTHLY OCCUPANCY STATUS REPORT The Commission reviewed the Monthly Occupancy Status Report for February. 2 G \HOUSING\Pat y Leon\Hous•rg Commiss on\Minutes\2018\4-11-18 doc Housing Commission Minutes April 11, 2018 Teresa Vakili reported that the properties are 98.5% occupied with 7 properties 100% occupied. Staff contacted 655 applicants off the waiting list; completed 56 recertifications; 258 applicants were added to the waiting list. D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for February. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for February. Commissioner Steve Nash asked about the average wait time to turn a vacant unit to a "make ready" unit. Teresa Vakili replied that it takes approximately 2 weeks to turn a unit depending on the condition of the unit. However the process to qualify an applicant from the wait list takes about 2 weeks considering there's background checks, credit and income requirements to verify. She also noted that the waiting list gets purged every two years. At this time, Commissioner Gregory Ballard joined the meeting. [3:44 p.m.] F. HOUSING AUTHORITY PROPERTIES UPDATE An update on the Housing Authority Properties was provided to the Commission for review (March) Teresa Vakili summarized the report. Pictures of the pool re -plaster project at Catalina Gardens were provided to the Commission. Also displayed were pictures of the pool deck which were redone after the new plaster was installed. Pictures of the Leasing Office Building Roof Restoration Project at One Quail Place were also displayed. Contractor removed all the tiles and a new underlay/sheeting was applied to the roof of the leasing office. 3 G \HOUSING\Pally Leon\Housing Commission \Minutes\2018\4-11-18 doc Housing Commission Minutes April 11, 2018 Commissioner Joy Whitehurst referenced the project report and asked about the "replaced damaged existing plants by the leasing office" at Las Serenas. Ms. Vakili stated that the plants planted in the common areas landscape near the leasing office were apparently damaged and needed to be replaced. G. Authority Home Improvement Program (HIP) Update (Janet) ACTIVITY (March 2018): Inquiries (calls, walk-ins, emails): 12 Applications Provided: 3 Application Intake Process: 0 Ineligible (does not meet criteria): 9 Energy Savings Assistance Programs Referrals: 0 (JHC Construction - SCE/Gas Co) Janet Moore provided a brief update stating that the program will be published in May's Brightside. Commissioner Joy Whitehurst asked on the status of the smoking policy. Jessica Gonzales stated that staff is currently working with legal counsel to finalize the smoking policy to ensure all concerns of the Authority Board members have been addressed. She noted that the existing smoking policy is in place until the new policy is adopted. Commissioner Whitehurst commented that she read an article in the newspaper about low income housing on Hovley Avenue in Palm Desert and inquired if the development will be overseen by the Housing Authority. Janet Moore stated that the project that is being proposed on Hovley Lane adjacent to the Carter Elementary School and Canterra Apartments is by a private developer. The Housing Authority will not manage or operate the project. The developer has offered to set aside 20% of their proposed units as affordable, based on the project's development plan. The City is making a concession by providing up to $180,000 in permit fees from its housing mitigation fund and in turn the developer is required to provide affordable units for employees, within the jurisdictional boundaries of Palm Desert. Ms. Moore noted that there is a fee charged to developers of commercial projects to pay into the mitigation fund in order to provide employee housing. The project is considered an 80/20 project which means its 80% market rate and 4 G \HOIJSING\Pa'ty Leon\Housng Commission\Mmutes\2C18\4-11-18 doc Housing Commission Minutes April 11, 2018 20% affordable. There will be a housing agreement recorded against the property and annually the developer is required to submit a report showing the property is in compliance with the housing restrictions. Mrs. Moore further noted that the City does not regulate or require that the developer identify the affordable units within the complex only the type and number. Councilmember Liaison Kathleen Kelly commented that from a policy perspective, it's desirable to have affordable units within our market rate properties. State Law has made it possible for developers to increase the number of units in a development by offering affordable units within the project. This project will be discussed at the City Council meeting tomorrow April 12th. She noted that neighboring residents have expressed concerns with regard to the height of the complex being proposed. VIII. NEXT MEETING DATE — May 9, 2018 IX. ADJOURNMENT With Commission concurrence, Vice -Chair Fitzgerald adjourned the meeting at 4:02 p.m. Patty Leon, Ref oraTng Secretary 5 G \HOUSING\Pa:ty Leo^\Housing Comm•ssior\Minutes\2018\4-11-18 doc