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HomeMy WebLinkAboutPrelim - HA - 05/10/2018PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 10, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Jonathan convened the meeting at 3:01 p.m. II. ROLL CALL Member Jan C. Hamik Member Kathleen Kelly Member Gina Nestande Vice Chairman Susan Marie Weber Chairman Sabby Jonathan Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Rachelle D. Klassen, Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tim Jonasson, Interim Director of Public Works Stephen Y. Aryan, Risk Manager Mark Brooks, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Lt. Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Rocha, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None With Housing Authority Board concurrence, Chairman Jonathan adjourned the meeting to Closed Session at 3:02 p.m. He reconvened the meeting at 4:04 p.m. PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR MAY 10, 2018 A. MINUTES of the Housing Authority Meeting of April 26, 2018. Rec: Approve as presented. B REQUEST FOR APPROVAL of an Extension to Contract with Garland/DBS, Inc., for Roof Repairs and Related Services at the Palm Desert Housing Authority Properties in a Total Annual Amount Not to Exceed $75,000 (Contract No. HA34742D). Rec: By Minute Motion: 1) Approve an extension to subject contract with Garland/DBS, Inc., Cleveland, Ohio, for roof repairs and related services (includes costs for roof repairs, permit fees for repairs that require them, and other repair -related costs) at the Palm Desert Housing Authority properties for a period of 12 months under the U. S. Communities Agreement Contract No. 14-5903, pursuant to Section 3.30.160 of the Palm Desert Municipal Code, in a total amount not to exceed $75,000; 2) authorize the Chairman and/or Executive Director to execute the contract extension and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2018-2019 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Accounts. C REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA35960 — Resurfacing of an Existing Pool and Deck at the Catalina Gardens Apartments (Gardner Pool Company, Inc., d.b.a. Gardner Outdoor and Pool Remodeling, Indio, CA). Rec: By Minute Motion, accept the work as complete and authorize the Authority Secretary to file a Notice of Completion for the subject project. 2 DRAFT PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 10, 2018 D REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA36450 — California Villas Landscape Improvement Project (Kirkpatrick Landscaping Services, Inc., Indio, CA). Rec: By Minute Motion, accept the work as complete and authorize the Authority Secretary to file a Notice of Completion for the subject project. E REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA36680 — Leasing Office Building Roof Restoration Project at One Quail Place Apartments (Garland/DBS, Inc., Cleveland, OH). Rec: By Minute Motion, accept the work as complete and authorize the Authority Secretary to file a Notice of Completion for the subject project. Upon motion by Harnik, second by Weber, and 5-0 vote of the Authority Board (AYES: Harnik, Kelly, Nestande, Weber, and Jonathan; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS None IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 10, 2018 XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Authority Board concurrence, Chairman Jonathan adjourned the meeting at 10:16 p.m. ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY SABBY JONATHAN, CHAIRMAN 4