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HomeMy WebLinkAboutPrelim - HA- 08/23/2018 DRAFT PRELIMINARY MINUTES V A PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, AUGUST 23, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Jonathan convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jan C. Harnik Member Kathleen Kelly Member Gina Nestande Vice Chairman Susan Marie Weber Chairman Sabby Jonathan Also Present: Lauri Aylaian, Executive Director Carlos Campos, Acting City Attorney Rachelle D. Klassen, Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tom Garcia, Director of Public Works Stephen Y. Aryan, Risk Manager John Cortez, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Lt. Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Rocha, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING AUGUST 23, 2018 VIII. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT FOR THE 2018 CITYWIDE TREE PRUNING TO GEORGE SALINAS TREE PRESERVATION IN THE AMOUNT OF$362,100 (CONTRACT NO. C36980, PROJECT NO. 932-18) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Landscape Supervisor Randy Chavez stated this contract is for the yearly hardwood pruning of the trees for the Housing Authority properties and City parks and medians. Additionally, staff is including Desert Willow Golf Resort as part of this contract. Councilmember/Member Harnik moved to, by Minute Motion, award/authorize: 1) Subject contract in the amount of$362,100 (City-$257,900; Desert Willow Golf Resort- $60,000; Housing Authority-$44,200) to George Salinas Tree Preservation, Yorba Linda, California; 2) Director of Finance to set aside a 10%contingency in the amount of$30,210 (City-$25,790, Housing Authority-$4,420) and 20(3/0 contingency for Desert Willow Golf Resort($12,000),for a total of$42,210; 3) Mayor/Chairman to execute the contract;4) City Manager to execute change orders in an amount of to exceed contingency amounts — funds are available for portion of the contract relative to City and Assessment Districts in Parks and Recreation Account Nos. 1 1 0461 0-4332001, 1 1 0461 0-43371 00; Repair/Maintenance Medians Account No. 1104614-4337001; Desert Willow Account No. 4414195-4332000; and Assessment District Fund 200 Accounts; Housing Authority funding for the contract services is identified in the 2017-2018 and 2018-2019 Housing Authority Operating Budgets. Motion was seconded by Nestande and carried by a 5-0 vote (AYES: Harnik, Kelly, Nestande, Weber, and Jonathan; NOES: None). B. CONSIDERATION OF A REQUEST BY ALLIED AFFORDABLE HOUSING, LLC, TO EXTEND CONTRACT AND ENTITLEMENTS FOR PROPOSED DEVELOPMENT OF ARC VILLAGE PROJECT AT THE HOUSING AUTHORITY VACANT PROPERTY KNOWN AS APN 622-020-096(JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Principal Planner Eric Ceja pointed out this was a joint consideration item with the Housing Authority. Two years ago Allied Affordable Housing, LLC, received entitlement approvals to construct an affordable housing complex at Desert Arc on Country Club Drive. Project entitlements are valid for two years, and the Applicant may apply for an extension. Because this project also has a lease agreement with the Housing Authority, staff decided to move the project entitlements to the City Council for its consideration along with the request for the lease extension. This project was considered for an extension by the Planning Commission and recommended approval of extending the entitlements for another year to May 2019. One of the actions for the Housing Authority is to also extend the lease for this land. The lease will expire on January 2019, but the project entitlements are valid until May 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING AUGUST 23, 2018 forward. She reminded Council this was happening right around when Redevelopment was eliminated. Because of the uniqueness of the parcel and with no other developers interested, the parcel is landlocked. Staff looked at every option to access that property through another mechanism, but then ended up with drainage issues due to the location and how it's situated. From this perspective,the City secured a drainage easement to the homeowner to the south in anticipation of a project such as this, but Allied was the only one that came forward with a compatible project for the location. As stated previously, staff worked with a couple of developers and suggested they look to secure financing in other ways, and another developer wanted to actually expand the project. She said the City owns the property to the east, Las Serenas, so staff considered an expansion of Las Serenas, but because the wall would have to be opened up, it would have created a different problem. It didn't appear that without significant amounts of money, and having to cross properties that go all the way down to Villa Portofino, that an adjustment could be made. Given the land lock, and the fact that Allied's project would help support the clients that Desert Arc serves, at that time, staff felt it was probably the best suggestion to the City Council for approval. Councilmember/Member Harnik recalled that at one time Desert Arc was opposed to having anyone use their parking lot for ingress and egress, so she's glad they chose to look at it differently. Ms. Moore added she received communication from Richard Balocco that he was okay with the extension. However, she's had conversations with him in the past where he has indicated discussion will need to take place, whatever the project is, relating to the best solution for access, because it will be challenging. Councilmember/Member Harnik agreed, because at one time he was absolutely opposed, adding the City needs to make sure ingress and egress is acceptable to everyone. Mayor/Chairman Jonathan asked who owned the property. Ms. Moore said the Housing Authority owned the property. Further responding, she said originally the property was owned by Desert Arc and the Redevelopment Agency acquired/purchased the property for the Housing Authority with the idea that it would create something similar, expand Las Serenas, or provide a housing option. Mayor/Chairman Jonathan asked if the property would be given to Allied if they can put this project together. 5 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING AUGUST 23, 2018 X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C MS. YVONNE DELGADILLO, Allied Affordable Housing,LLC, attempted to provide a statement on an item on the agenda, but because the item had already been heard and voted on (New Business - Item B) she was encouraged to send the City Council an email with her statement. XIV. ADJOURNMENT With Authority Board concurrence, Chairman Jonathan adjourned the meeting at 6:23 p.m. SABBY JONATHAN, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 7