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Home My WebLink AboutMinutes - Housing Commission 07/11/201812) PALM DESERT HOUSING AUTHORITY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETAR DATE: September 6, 2018 SUBJECT: HOUSING COMMISSION MINUTES Attached is a copy of the Housing Commission Meeting Minutes approved at the Housing Commission meeting held September 5th, 2018 as follows: (x) Meeting Minutes for July 11th, 2018 Please submit to the Housing Authority Board. Thank you. PP41)61)._ ,.BY HOUSG AUTH ON._9 2:1 1S VERIFIED BY: Original on Tile with City Clerk's Offic A'tES: RiP12-1 1}t.rK.6LL-(fNL3j Noes iDt6E7 : N D G: HOUSINGU'atty Leon\lousing Commission \Miscellaneous\.Memos'Memos to City Clerk HCUTAC - Minutes doc CITY OF PALM DESERT HOUSING COMMISSION MEETING MINUTES JULY 11, 2018 I. CALL TO ORDER Beverly Fitzgerald, Housing Commission Vice -Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Absent: Beverly Fitzgerald, Vice -Chair Juan Mireles Robert Nevares Joy Whitehurst Others Present. Kathleen Kelly, City Council Member Liaison Janet Moore, Director of Finance Jessica Gonzales, Senior Management Analyst Teresa Vakili, RPM Company Patty Leon, Recording Secretary Veronica Tapia, Senior Management Analyst Dennis Guinaw, Palm Desert Resident III. ORAL COMMUNICATIONS Gregory Ballard Steve Nash Mr. Dennis Guinaw introduced himself to the Commission, stating he was previously employed at Sunline Transit as Director of Special Services and was interested in serving on the Housing Commission. IV. APPROVAL OF MINUTES MINUTES of the Regular Housing Commission meeting of June 13, 2018: Motion was made by Commissioner Juan Mireles to approve the minutes of the Housing Commission meeting of June 13th, 2018. Motion was seconded by Commissioner Beverly Fitzgerald and carried by 4-0 vote (AYES: Mireles; Nevares, Whitehurst and Fitzgerald; NOES: none; ABSENT: Ballard and Nash). Housing Commission Minutes JULY 11, 2018 V. NEW BUSINESS A. Award of Contract John Harrison Contracting, Inc. Veronica Tapia summarized the staff report stating that the HVAC service contract with John Harrison Contracting "JHC" expired June 30tb. Staff requested proposals and JHC was the only company that submitted a bid There was an increase from JHC's previous contract of $150,000 however, it was still less than the second bid received back in 2015, when we last requested HVAC proposals. JHC has done an exemplary job at the rental properties as well as with the residents in Palm Desert. The contract will be for a one-year period with four possible one-year extensions. Motion was made by Commissioner Beverly Fitzgerald to forward the recommendation to the Housing Authority to approve Contract No. HA37270. Motion was seconded by Commissioner Juan Mireles and carried by 4-0 vote (AYES: Mireles; Nevares, Whitehurst and Fitzgerald; NOES: none; ABSENT: Ballard and Nash). VI. CONTINUED BUSINESS A Administrative Plan • Section 5: Leasing Policies and Procedures Jessica Gonzales summarized Section 5 of the Administrative Plan Commissioner Joy Whitehurst referenced Section 5.11 Live -In Aides affidavit certifying annually that they qualify as a Live -In Aide ("Aide") Mrs. Gonzales stated that these parameters (affidavit requirement) were established by Housing and Urban Development ("HUD") based on the Code of Federal Regulations ("CFR") in order to define and determine whether the designated person qualifies as a Live -In Aide. Janet Moore clarified that the affidavit only pertains to Aides who "live in' the units with the resident. Teresa Vakili stated that Live -In Aides are also required to sign an addendum that they understand they do not have rights to the unit. Staff will also run background checks on aides. Also included in this section was a Comprehensive Plan that includes the sections that have already been reviewed by this Commission 2 G ‘'CJSI\G'-ary Leo-\Co,r, ss or,M,, ,,:es,2O18%7 i i ' 8 ooc Housing Commission Minutes JULY 11, 2018 It was noted that a Motion was not necessary however if the Commission members have any input/comments on any of the sections to please provide those to Jessica Gonzales VII. REPORTS AND REMARKS A. COMMISSION REPORTS Janet Moore reported that the City's Annual Tree Pruning Project will be provided to the City Council for review and approval at their meeting in August. Being that the Housing Commission is dark in August, a staff report will be provided to the Commission at the September meeting as a "receive and file" action. It was noted that the staff report will be very similar to what has been presented in the past by the Department of Public Works. B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS A memo summarizing the approved action items from the City Council and Authority Board meetings was provided to the Commission for review. Councilmember Liaison Kathleen Kelly reported that Mr. Wade Tucker will be recognized for his services at the City Council meeting of July 12'h, Commissioners are welcome to attend C. MONTHLY OCCUPANCY STATUS REPORT The Commission reviewed the Monthly Occupancy Status Report for May Teresa Vakili reported that the properties are 98% occupied. Staff completed 75 recertifications; contacted 398 applicants off the waiting list and added 297 new applicants. Councilmember Liaison Kathleen Kelly asked what the average wait is for applicants who stay on the list until a unit becomes available Ms Vakili replied that it depends on the income level and availability, noting that it may take up to 5 years. 3 6 oiOuSAG'Pery Leor\HouS,^g Corm ss d \M.ruiesGOt8‘7.• t to doc Housing Commission Minutes JULY 11, 2018 D REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for May. Jessica Gonzales referenced the new income limits table provided to the Commission stating they were published in May and are in effect. However based on the Rental Rate Policy the new income limits will be implemented at the rental properties July 1st. She noted that an average four -person household increased $800 from last year to $65,800 annual income E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for May HOUSING AUTHORITY PROPERTIES UPDATE An update on the Housing Authority Properties was provided to the Commission for review (June) Teresa Vakili summarized the report. Commissioner Joy Whitehurst referenced One Quail Place office break in. Ms. Vakili stated that there is an interior door located between an office and a hallway restroom. By law, the hallway restroom must stay open and available for residents using the pool. Apparently someone tried to break in the office which set off the alarm; no damages were done to the office It was noted that cameras are being considered. G. Authority Home Improvement Program (HIP) Update (Janet) ACTIVITY (June 2018): Inquiries (calls, walk-ins, emails): 6 Applications Provided: 2 Application Intake Process: 1 Eligible (possibly meets criteria): 2 Ineligible (does not meet criteria): 4 Energy Savings Assistance Programs Referrals: 2 (JHC Construction - SCE/Gas Co) 4 G '+,OGS,NGPany Lecn+Ncus rig Cor'+'+ ss.c-.M.n„•es+2C doc Housing Commission Minutes JULY 11, 2018 Janet Moore provided a brief update on the Program stating that this is one of the programs JHC assists homeowners with their HVAC as previously mentioned by Veronica Tapia. VIII. NEXT MEETING DATE — September 5th, 2018 A revised schedule of the Housing Commission meeting dates for 2018 was provided to the Commission. Janet Moore stated that the City Council is moving their first meeting in September to a week before. Staff asked that the Housing Commission meeting of September 12th also be moved to September 5th to accommodate actions required by the Housing Authority. Motion was made by Commissioner Juan Mireles to approve the revised schedule of meetings for 2018 as presented. Motion was seconded by Commissioner Robert Nevares and carried by 4-0 vote (AYES: Mireles; Nevares, Whitehurst and Fitzgerald; NOES: none; ABSENT: Ballard and Nash) IX. ADJOURNMENT With Commission concurrence, Vice -Chair Fitzgerald adjourned the meeting at 3:54 p.m. to September 5th Patty Leon, Redording Secretary "'OUS 1G`re•ly LOo^"ic s,g Co'" ass c''V r,,,res'2018'.7 1, l8 co•