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HomeMy WebLinkAboutPrelim - HA - 12/13/2018 DRAFT H -ff PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, DECEMBER 13, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Jonathan convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jan C. Harnik Member Kathleen Kelly Member Gina Nestande Vice Chairman Susan Marie Weber Chairman Sabby Jonathan Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Rachelle D. Klassen, Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tom Garcia, Director of Public Works Stephen Y. Aryan, Risk Manager Lt. Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Rocha, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None DRAFT PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 13, 2018 With Housing Authority Board concurrence, Chairman Jonathan adjourned the meeting to Closed Session of the City Council at 3:01p.m. He reconvened the meeting at 4:12 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None NOTE: Under Section XVI - New Business of today's City Council Meeting, the annual Mayoral Rotation occurred, with Susan Marie Weber being appointed as Mayor for the City of Palm Desert and Gina Nestande as Mayor Pro Tem (Chairman and Vice Chairman of the Authority Board, respectively). V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of November 15, 2018. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 11/2/2018, 11/9/2018, 11/16/2018, 11/21/2018, and 11/30/2018 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of October 10, 2018. Rec: Receive and file. D. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA36860 - Plumbing Re-Pipe for Building No. 11 at One Quail Place Apartments (New Construction Solutions, Inc., La Quinta, CA). Rec: By Minute Motion: 1) Accept the work as complete for the subject contract; 2) authorize Authority Secretary to file a Notice of Completion for the project; 3) authorize the Chairman and/or Executive Director to execute the Notice of Completion and any documents necessary to facilitate the filing of the Notice of Completion. 2 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 13, 2018 Upon motion by Harnik, second by Nestande, and 5-0 vote of the Authority Board (AYES: Harnik, Jonathan, Kelly, Nestande, and Weber; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS None IX. CONTINUED BUSINESS None X. OLD BUSINESS A. REQUEST FOR APPROVAL OF THE AMENDED SMOKE-FREE POLICY FOR THE HOUSING AUTHORITY'S AFFORDABLE RESIDENTIAL COMMUNITIES. Senior Management Analyst Jessica Gonzales stated that after consideration and public input, staff prepared a Resolution based on the Authority Board's correction,wherein all Authority residential communities will be 100%smoke- free with two communities that will allow one main pool area to have a smoking designated area.These two communities are Las Serenas and One Quail Place. A speaker card was filled out by Ms. Patricia Sheffield, but she left before the this item was taken up. Member Kelly offered that Ms. Sheffield spoke at the Housing Commission meeting and her theme was for the City to please get this done. Member Kelly moved to: 1) Waive further reading and adopt Resolution No. HA - 88, replacing Resolution No. HA-66 and amending the Smoke-Free Policy for the Housing Authority's affordable residential communities to designate such communities as 100% smoke-free, except that communities consisting of 150 or more units shall include a designated smoking common area that complies with local, state, and federal law; 2) By Minute Motion, authorize: a) RPM Company to consider any individual resident requests 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 13, 2018 on a case-by-case basis, as long as the request complies with local, state, and federal regulations; b) Executive Director to take any other actions that she deems necessary to facilitate, modify, establish, and implement the Smoke-Free Policy, so long as such action is not inconsistent with the terms thereof or any applicable local, state, and federal regulations. Motion was seconded by Harnik and carried by a 4-1 vote (AYES: Harnik, Jonathan, Kelly, and Weber; NOES: Nestande). XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY Member Harnik reminded everyone to check on your neighbors and wished everyone a happy Holiday Season. XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Authority Board concurrence, Chairman Weber adjourned the meeting at 7:12 p.m. SUSAN MARIE WEBER, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 4