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Home My WebLink AboutR19540 - Amndmnt No. 4 - Interactive Design Corp - Desing of New Visitor Information CenterPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFY CONTRACT AMENDMENT NO. 4 TO INTERACTIVE DESIGN CORPORATION FOR REIMBURSABLE EXPENSES ENCOUNTERED IN THE DESIGN OF THE NEW VISITOR INFORMATION CENTER SUBMITTED BY: LAURI AYLAIAN, DEVELOPMENT MANAGER CONTRACTOR: INTERACTIVE DESIGN CORPORATION 199 S. CIVIC DR., STE. 10 PALM SPRINGS, CA 92262 DATE: 8 JULY 2004 CONTENTS: CONTRACT AMENDMENT NO. 4 TO INTERACTIVE DESIGN CORPORATION FOR DESIGN OF THE VISITOR INFORMATION CENTER Recommendation: By Minute Motion, that the Agency Board ratify a contract amendment in the amount of $2,500 to Interactive Design Corporation of Palm Springs, California for additional reimbursable expenses encountered during the design of the new Palm Desert Visitor Information Center. Funding for the contract amendment is available in the capital budget for the current fiscal year for the Entrada del Paseo project (Account No. 850-4358-433-4001). Executive Summarv: Approval of the staff recommendation will ratify a contract amendment approved by the Executive Director under the authority granted by Section 3.30.270 of the Palm Desert Municipal Code. The same section of code requires this report to the Agency Board of the Executive Director's action. Discussion: Interactive Design Corporation was retained to design the new Visitor Information Center at Entrada del Paseo in October 2001. Their contract has been amended several times as the scope of work has been revised to meet Entrada del Paseo Steering Committee recommendations, changing conditions, and Agency Board Staff Report Interactive Design Contract Amendment No. 4 Page 2 of 2 July 8, 2004 direction. The quantity of reimbursable expenses such as reproduction, long distance phone calls, postage and mileage has also increased. Contract Amendment No. 4 increases the contract allowance for reimbursable expenses by $2,500. Staff anticipates that this amount will be sufficient for completion of the project. Submitted by: Department Head: Lauri Aylaian Development Manager mh Approval: 4j.t8fin McCarthy ACM qedevelopment<ZJ Carlos L. Orte Executive Director ,.% Dave f ' oyen Dire r of Redevelopment )6��a PYul S. Gibson Director of Finance G:\RDA\Lauri Aylaian\Twelve Acre Site\Visitors' Center\090804intemctivedesigncontractamndmt.doc PALM DESERT REDEVELOPMENT AGENCY Contract # i P.O. # R19540 9004 CONTRACT AMENDMENT Change Order No. 4 Contingency: YES I NO x Contract Purpose: V. I. C. Design Account No. 850-4358-433-4001 Contractor's Name: Interactive Design Corp Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE (Supplemental Plans and Specifications Attached) In Contract Price Additional Reimbursable Allowance TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: INCREASE In Contract Price $2, 500.00 TOTAL BUDGET FOR PROJECT: + 324,602.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 324,602,00 Amount Approved by Council: + Less: This Change Order Amount: - 2,500.00 Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - 2,500.00 Balance Remaining of Contingency: $2, 500.00 The amount of the Contract will be (Beereased) Increased by the Sum of: Two Thousand Five Hundred and NO1100 Dollars ($ 2,500.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 2. ACCEPTED BY: CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR ROBERT A. SPIEGEL, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved ...Amend -RDA PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R19540 I 9004 CONTRACT AMENDMENT Change Order No. 4 Contingency: YES I NO x Contract Purpose: V. I. C. Design Account No. I 850-4358-433-4001 Contractor's Name: Interactive Design Corp Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional Reimbursable Allowance $2,500.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $2,500.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 324,602.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 324,602.00 Amount Approved by Council: + Less: This Change Order Amount: - 2,500.00 Less: Prior Change Order(s): BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - 2,500.00 Balance Remaining of Contingency: The amount of the Contract will be (Oeeressed) Increased by the Sum of: Two Thousand Five Hundred and NO/100 Dollars ($ 2,500.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 2. ACCEPTED BY: CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR ROBERT A. SPIEGEL, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved ...Amend -RDA PALM DESERT REDEVELOPMENT AGENCY CONTRACT AMENDMENT Contract Purpose: V. I. C. Design Contractor's Name: Interactive Design Corp Contract # / P.O. # R19540 , 9004 Change Order No. 4 Contingency:' YES J NO x Account No. 850-4358-433-4001 Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional Reimbursable Allowance $2,500.00 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: $2,500.00 TOTAL BUDGET FOR PROJECT: + 324,602.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 324,602.00 Amount Approved by Council: + Less: This Change Order Amount: - 2,500.00 Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - 2,500.00 Balance Remaining of Contingency: The amount of the Contract will be (Deemgmed) Increased by the Sum of: Two Thousand Five Hundred and NO/100 Dollars ($ 2,600.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR ROBERT A. SPIEGEL, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved ...Amend -RDA 000 CONTRACT AMENDMENT ENO ■N❑ INTERACTIVE DESIGN CORPORATION ARCHITECTS + DATE June 16, 2004 199 S. Civic Drive, Suite 10 Palm Springs, California 92262 TO Lauri Aylaian - Palm Desert Redevelopment T: (760) 323-4990 F: (760) 322-5308 VIA Fax (760) 341-6372 mail@interactivedesigncorp.com FROM Maria Song PROJECT IDC No. 0006 Palm Desert Visitors Information Center SUBJECT Reimbursable Expenses Page I of I We are proceeding with development of the above referenced project in accordance with our understanding of the material/issues noted below. Unless we receive written clarification or DISTRIBUTION amendment by the third business day from the date of this project record, the following will be considered as confirmed instruction and understanding. Dear Lauri: Per our discussion, the Agreement would be amended as follows: The Agreement between Interactive Design Corporation (`the Architect') and the City of Palm Desert Redevelopment Agency (`the Client') dated October 11, 2001 is hereby amended as follows: IV. COMPENSATION G. Reimbursable expenses are separate from the sums noted above, shall be billed at one point ten (I.10) times the cost to the Architect, and shall be increased by $2,500.00. Reproduction costs for Plans and Project Manuals for the Bidding and Construction Phases will be billed directly by the assigned reprographic company to the Client and are not included in reimbursable expenses effective June I, 2004. Interactive Design Corporation e�2 J� � Reuel A. Young, A j. President (/ City of Palm Desert Redevelopment Agency Title Date R\0006 PD Visitors Center\A Contracts10006.5 Ltr to Lauri re reimb amendment 6-15-04.doc ■