HomeMy WebLinkAboutR21810 - CO 1 - James E. Simon Co. - El Paseo Courtesy Cart Storage FacilityPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: RATIFICATION OF CHANGE ORDER NO. 1 TO CONTRACT NO.
R21810 FOR THE INSTALLATION OF A 30 KVA TRANSFORMER
AND 100 AMP PANEL IN THE EL PASEO COURTESY CART
STORAGE FACILITY
SUBMITTED BY
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
RUTH ANN MOORE, BUSINESS SUPPORT MANAGER
JAMES E. SIMON CO.
35905 DILLON ROAD
INDIO, CA 92201
JULY 8, 2004
CHANGE ORDER NO. 1 TO CONTRACT NO. R21810
By Minute Motion, that the Agency Board:
1. Ratify Change Order No. 1 to Contract No. R21810 with James E.
Simon Co. in the amount of $1,500.00 for the installation of a 30 KVA
transformer and 100 amp panel in the cart storage area for the El
Paseo Courtesy Carts;
2. Authorize Chairman to execute the same; and
3. Authorize the transfer of $1,500.00 from contingency to base.
Executive Summarv:
Approval of the recommendation will ratify a field change previously authorized by the
Executive Director to provide adequate power for the storage area for the El Paseo
Courtesy Carts in The Gardens on El Paseo.
Discussion:
During the original scoping for the construction work, staff and a contractor examined the
existing conditions and determined that a 100 amp panel was available to provide power
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Staff Report
Ratification of Change Order No. 1 to Contract No. R21810 (James E. Simon Co.)
Page 2
July 8, 2004
for the new cart storage facility at the parking structure in the Gardens on El Paseo. The
bids were based upon using this existing 100 amp panel. However, during construction
the maximum load on the existing 15 KVA transformer was, determined to exceed
expectations, such that a new 30 KVA transformer will be needed to adequately service
the electrically powered NEVs that will be stored in the new facility. This change order
provides a new 30 KVA transformer to rectify the situation.
Subm' by:
uth nn Moors
Business Support Manager
mh
Approval:
Ju in cCarthy, ACM/Re a pment Paul Gibson, Finance Director
Carlos L. Orteg xecutive Director
G:\BusCtr\Ruth Ann Moore\WPDOCS\ANN\Council Reports\change order for Simon.wpd
PALM DESERT REDEVELOPMENT AGENCY
CONSTRUCTION CHANGE GIRDER:
Contract Purpose: El Paseo Courtesy Shuttle
Contractor's Name: James E. Simon Co.
Contract # 1 P.O. # I R12810 I 11232
Change Order No. I 1
Contingency: I YES X , NO
Account No. I 850-4416-414-3681
Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Install 30 KVA transformer & 100 amp panel $1,500.00
TOTALS:
NET CHANGE IN CONTRACT PRICE: $1,500.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + CONTINGENCY:
Less: Expend. & Encumb. To Date: - Amount Approved by Council: + 2,480.00
Less: This Change Order Amount: - Less: Prior Change Order(s): - 0.00
BALANCE OF BUDGET Less: This Change Order: - 1,500.00
REMAINING FOR PROJECT: - Balance Remaining of Contingency: 980.00
The amount of the Contract will be (Decreased) Increased by the Sum of: One Thousand Five Hundred and NO1100
Dollars ($1,500.00).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
EXECUTIVE DIR pe
TOR CONTRACTOR
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR ROBERT A. SPIEGEL, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval
SECRETARY Date Approved
.Chng-Ord.RDA
PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R12810 I 11232
CONSTRUCTION CHANGE ORDER Change Order No. 1
Contingency: YES X I NO
Contract Purpose: El Paseo Courtesy Shuttle Account No. 850-4416-414-3681
Contractor's Name: James E. Simon Co. Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Install 30 KVA transformer & 100 amp panel $1,500.00
TOTALS:
NET CHANGE IN CONTRACT PRICE: $1,500.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + CONTINGENCY:
Less: Expend. & Encumb. To Date: - Amount Approved by Council: + 2,480.00
Less: This Change Order Amount: - Less: Prior Change Order(s): - 0.00
BALANCE OF BUDGET Less: This Change Order: - 1,500.00
REMAINING FOR PROJECT: - Balance Remaining of Contingency: 980.00
The amount of the Contract will be ('eased) Increased by the Sum of: One Thousand Five Hundred and NO/100
Dollars ($1,500.00).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
EXECUTIVE ECTOR CONTRACTOR
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR ROBERT A. SPIEGEL, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval
SECRETARY Date Approved
Chng-Ord.RDA
PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R12810 ` 11232
CONSTRUCTION CHANGE ORDER Change Order No. 1
Contingency: I YES X I NO
Contract Purpose: El Paseo Courtesy Shuttle Account No. I 850-4416-414-3681
Contractor's Name: James E. Simon Co. Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Install 30 KVA transformer & 100 amp panel $1,500.00
TOTALS:
NET CHANGE IN CONTRACT PRICE: $1,500.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + CONTINGENCY:
Less: Expend. & Encumb. To Date: - Amount Approved by Council: + 2,480.00
Less: This Change Order Amount: - Less: Prior Change Order(s): - 0.00
BALANCE OF BUDGET Less: This Change Order: - 1,500.00
REMAINING FOR PROJECT: - Balance Remaining of Contingency: 980.00
The amount of the Contract will be (Oeereased) Increased by the Sum of: One Thousand Five Hundred and NO1100
Dollars ($1,500.00).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
EXECUTIVE DI CTOR CONTRACTOR
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR ROBERT A. SPIEGEL, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec, Dir. and Agency Board approval
SECRETARY Date Approved
...Chng-Ord RDA