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Home My WebLink AboutPrelim Minutes - RDA - 03/11/04PRELIMINARY MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, MARCH 11, 2004 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER - 3:00 P.M. Chairman Spiegel convened the meeting at 3: 01 p.m. II. ROLL CALL Present: Excused Absence: Member Jean M. Benson Member Jim Ferguson Vice Chairman Buford A. Crites Member Richard S. Kelly Chairman Robert A. Spiegel Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Paul S. Gibson, Director of Finance/City Treasurer Teresa L. La Rocca, Director of Housing Michael J. Errante, Director of Public Works Robert P. Kohn, Director of Special Programs III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: APN 634-241-033-8 (43-775 Kelsey Court) Negotiating Parties: Agency: Justin McCarthy/Teresa La Rocca/ Palm Desert Redevelopment Agency Property Owner: Banca Financial Under Negotiation: x Price x Terms of Payment PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MARCH 11, 2004 With Council concurrence, Chairman Spiegel adjourned the meeting to Closed Session at 3:02 p.m. He reconvened the meeting at 4:02 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None VI. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of February 26, 2004. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 173RDA,175RDA,179RDA,182RDA,184,176-Housing,180-Housing, 183-Housing, 184-Housing, and 177HA. Rec: Approve as presented. C. CITY'S/AGENCY'S PORTFOLIO MANAGEMENT SUMMARIES for January 2004 (Joint Consideration with the Palm Desert City Council). Rec: Receive and file. Upon motion by Crites, second by Kelly, the Consent Calendar was approved as presented by a 4-0 vote, with Member Ferguson ABSENT. VII. CONSENT ITEMS HELD OVER None Vill. RESOLUTIONS None 2 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MARCH 11, 2004 IX. NEW BUSINESS A. REQUEST FOR ADOPTION OF RESOLUTIONS OF THE REDEVELOPMENT AGENCY AND THE HOUSING AUTHORITY, AMENDING THEIR FISCAL YEAR 2003/04 BUDGETS, RESPECTIVELY (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Director of Finance/City Treasurer Paul Gibson reviewed the staff report and offered to answer any questions. Vice Chairman Crites moved to waive further reading and adopt: 1) Redevelopment Agency Resolution No. 490, amending the Fiscal Year 2003/04 Budget as a result of Mid - Year Adjustments; 2) Housing Authority Resolution No. HA-23, amending the Fiscal Year 2003/04 Budget as a result of Mid -Year Adjustments. Motion was seconded by Kelly and carried by a 4-0 vote, with Member Ferguson ABSENT. B. REQUEST FOR AUTHORIZATION TOACQUIRE PROPERTY KNOWN AS 75-414 WILDFLOWER LANE (LOT #57) (APN 634-061-004). Vice Chairman Crites moved to, by Minute Motion: 1) Authorize acquisition of the subject propertyforthe purpose of retaining affordability covenants and resale; 2) authorize the Executive Director to execute any documents necessary to facilitate the acquisition — funds are available in the Acquisition, Rehab, Resale Budget. Motion was seconded by Kelly and carried by a 4-0 vote, with Member Ferguson ABSENT. C. REQUEST FOR AUTHORIZATION TO INVESTIGATE LEGAL AND FINANCIAL FEASIBILITY OF DEVELOPMENT OF HOTELAND INTERVAL OWNERSHIP RESORT PROPERTIES AT THE DESERT WILLOW GOLF RESORT. Mr. Ortega noted the staff report and recommendation in the packets. Member Kelly moved to, by Minute Motion: 1) Authorize Agency Counsel, Richards Watson & Gershon, to retain a hospitality consultant to provide specialty advice related to the legal and financial feasibility of development and asset management of resort and commercial properties at and near the Desert Willow Golf Resort; 2) appropriate $150,000 for said consulting service fees, plus $5,000 for incidental expenses, from Unobligated Project Area No. 2 funds for this work. Member Benson noted that this was going to be either timeshares or hotels, not condos. Development Manager Lauri Aylaian responded that they would be investigating all potential ownership plans and making recommendations; Council would decide whether to accept any recommendations they make. KI PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MARCH 11, 2004 She added there were some more innovative ownership plans that had not really been seen here in the desert that were somewhere between a condo and a timeshare. She said recommendations would only be made after they investigate the market and what is appropriate for here. Member Benson seconded the motion, and it carried by a 4-0 vote, with Member Ferguson ABSENT. X. CONTINUED BUSINESS None XI. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. C20650 — CONSTRUCTION OF THE SILVER SPUR RANCH UNDERGROUND UTILITY ASSESSMENT DISTRICT NO. 01-01 (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Mr. Conlon noted the staff report and recommendation in the packets and offered to answer any questions. Councilman Kelly moved to, by Minute Motion: 1) Approve Change Order Nos. 1 and I in the total amount of $136,491 to the subject contract with J. Fletcher Creamer and Son, Inc., Sylmar, California, for additional work necessary for the Silver Spur Ranch Utility Undergrounding Assessment District No. 01-01 and authorize the Mayor/Chairman to execute same; 2) authorize the Director of Finance to appropriate $30,768 from Unobligated Project Area No. 1 funds to base contract in Account No. 850- 4256-464-4001; 3) authorize the Director of Finance to transfer $77,108 from project contingency to base contract in Account No. 850-4256-464-4001; 4) authorize the Director of Finance to transfer $28,615 from project contingency to base contract in Account No. 466-4350-433-4001. Motion was seconded by Crites and carried by a 4-0 vote, with Councilman Ferguson ABSENT. B. REQUEST FOR AWARD OF CONTRACT, FOR THE COUNTRY CLUB VILLAGE SEWER INSTALLATION (CONTRACT NO. R21180B). Mr. Ortega noted the staff report and recommendation in the packets. Member Kelly moved to, by Minute Motion: 1) Award the subject contract to Temco, Newhall, California, in the amount of $1,142,144.20 for the installation of street sewers and asphalt overlay at Country Club Village; 2) authorize the Director of Finance to set aside the amount of $114,214 as 10% contingency for the project (use of contingency requires additional action); 3) approve a transfer of $262,000 from Account No. 853-4615-433-4001 to Account No. 853-4598-433-4001, and reduce Account No. 853-4615-433-4001 to zero. -19 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MARCH 11, 2004 Motion was seconded by Crites and carried by a 4-0 vote, with Member Ferguson ABSENT. C. REQUEST FOR APPROVAL OF CONTRACT AMENDMENTS FOR REVISIONS TO DESIGN OF THE ENTRADA DEL PASEO PROJECT ASSOCIATED WITH THE AUGMENTATION OF LANDSCAPING AND RELOCATION OF BUILDINGS. Mr. Ortega noted the staff report and recommendation in the packets. Vice Chairman Crites moved to, by Minute Motion, approve:1) Contract Amendment No. 3 in an amount not to exceed $69,000 to the contract with Interactive Design Corporation, Palm Springs, California (Contract No. R19540), for relocation of, and design modifications to, the Visitor Information Center; 2) Contract Amendment No. 5 on the basis of time and materials in an amount not to exceed $19,000 to the contract with Interactive Design Corporation, Palm Springs, California (Contract No. R19970), for additional site planning services at Entrada del Paseo; 3) Contract Amendment No. 3 in an amount not to exceed $57,750 plus $1,500 reimbursable expenses to the contract with HSA Design Group, Palm Desert, California (Contract No. R20550), for design of additional landscaping at Entrada del Paseo and the Eric Johnson Gardens; 4) Contract Amendment No. 7 on a time -spent basis in an amount not to exceed $114,600 to the contract with The Keith Companies, Palm Desert, California (Contract No. R19310), for additional engineering and survey work, plus design of additional site work, civil improvements, and water and sewer utilities at Entrada del Paseo. Motion was seconded by Benson and carried by a 3-1 vote, with Member Kelly voting NO. XII. PUBLIC HEARINGS None XIII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AGENCY None 5 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MARCH 11, 2004 XIV. ADJOURNMENT Member Kelly moved to adjourn the meeting at 4:37 p.m. Motion was seconded by Crites and carried by a 4-0 vote, with Member Ferguson ABSENT. ATTEST: ROBERT A. SPIEGEL, CHAIRMAN RACHELLE D. KLASSEN, SECRETARY PALM DESERT REDEVELOPMENT AGENCY 0