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HomeMy WebLinkAboutR22700 - Kristi W. Hanson Inc. - Architectural SrvcsPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: AWARD OF CONTRACT NO. R- 22700 TO KRISTI W. HANSON, INC. FOR ARCHITECTURAL SERVICES TO DESIGN FOUR SINGLE- FAMILY RESIDENTIAL MODELS LOCATED BETWEEN MERLE DRIVE AND 42ND AVENUE SUBMITTED BY: EZELL JAMES, HOUSING PROGRAMS COORDINATOR CONTRACTOR: KRISTI W. HANSON, INC. 72-185 PAINTER'S PATH, SUITE A PALM DESERT, CA 92260 DATE: MAY 13, 2004 CONTENTS: CONTRACT NO. R- 22700 Recommendation: By Minute Motion, that the Agency Board: 1. Award Contract No. R�2700 to Kristi W. Hanson, Inc. (Palm Desert) in the amount of $16,000 for architectural services, and an amount not -to -exceed $1,000 for reimbursables to design four single-family residential models; 2. Authorize the Finance Director to appropriate $17,000 from the unobligated Housing Fund, Account No. 870-4698-466-4001; and 3. Authorize Chairman to execute said contract and all necessary documents. Executive Summary: Approval of staff's recommendation will allow staff to contract with Kristi W. Hanson, Inc., for architectural services to design four single-family residential models. This project, consisting of 95 for -sale single-family homes, represents 32% of the affordable housing units of 297 units built or planned for the 40-acre site. Discussion: On June 14, 2001, the Agency approved a Disposition and Development Agreement (DDA) with Palm Desert Development for the construction of a 162-unit multi -family rental project on approximately 12.43 acres of the 40-acre site located between Merle Drive and 42"d Avenue, west of the City's Corporation Yard. The 162 multi -family units have been completed and are completely occupied. Staff Report Award of Contract No. R 22700to Kristi W. Hanson, Inc. Page 2 of 2 May 13, 2004 Staff was instructed by the Housing Ad Hoc Committee to develop the second phase of the 40- acre site, which consists of 95 for -sale single-family homes, 14 self-help homes, and 26 senior rental units. Of the overall total units completed and proposed for the 40-acre site (297), the for - sale housing component is 32 percent. On February 12, 2004, the Agency Board approved a contract with Kristi W. Hanson, Inc., for architectural services to design a 26-unit senior housing complex and community room. As a result of Ms. Hanson's timely and exceptional work on designing the 26-unit senior housing complex, and upon approval from the Agency's Housing Ad Hoc Committee and Housing Commission, staff asked Ms. Hanson to work with staff on conceptual designs for four models of the 95 for -sale single-family homes located between Merle Drive and 42nd Avenue. There have been several discussions between staff and the Housing Commission in terms of design, size and location of the single-family homes. Ms. Hanson is working with staff on schematic designs that staff will be submitting to the Housing Ad Hoc Committee and Housing Commission for review and recommendation. Based on this, the Housing Ad Hoc Committee, Housing Commission and staff are recommending that we contract with Kristi W. Hanson, Inc., for architectural services for the four models needed in connection with the proposed 95 for -sale single-family homes. Submitted by: Department Head: Ezelr 6 , Housing Programs Coordinator occ ,Director of Housing mh Approval: Ju n cCarthy, ACM Red I ment Carlos L. Orteg xecutive Director Paul S. Gibson, Director of Finance GARDAWaria Hunt\WPDATA\HOUSING\ejames\stfrpts\051304hansoncontract.doc CONTRACT NO. R 22700 AGREEMENT THIS AGREEMENT, made and entered into this 13th day of May, 2004, by and between the PALM DESERT REDEVELOPMENT AGENCY hereinafter referred to as "AGENCY" and KRISTI W. HANSON, INC., hereinafter referred to as "ARCHITECT". WITNESSETH: WHEREAS, ARCHITECT is a corporation, the principal members of which are Professional ARCHITECTS duly registered under the laws of the State of California; and WHEREAS, AGENCY desires to engage ARCHITECT to render certain technical and professional architectural services as set forth in Exhibit "A" (ARCHITECT's Proposal of Services) in connection with architectural services to design four single-family models. NOW, THEREFORE, the parties hereto agree as follows: (1) AGENCY hereby agrees to engage ARCHITECT to perform the technical and/or professional services as hereinafter set forth. (2) ARCHITECT shall perform all work necessary as set forth in Exhibit "A" attached hereto and by reference incorporated herein and made a part hereof. (3) All information, data, reports and records and maps as are existing and available from the AGENCY and necessary for the carryings out of the work outlined in Exhibit "A" hereof shall be furnished to ARCHITECT without charge by GARDAWana Hunt1WPDATAIHOUSINGIejameslkristihanson051304agm.dot Page 1 of 8 CONTRACT NO. R 22700 AGENCY and AGENCY shall cooperate in every way reasonable in the carrying out of the work without delay. (4) ARCHITECT represents that, it employs or will employ at its own expense, all personnel required in performing the services under this Agreement. (5) All of the services required hereunder will be performed by ARCHITECT or under its direct supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under state and local law to perform such services. (6) The execution of this Agreement by the parties hereto does not constitute an authorization to proceed. AGENCY's Executive Director has not authorized ARCHITECT to proceed. (7) The ARCHITECT shall work closely with the AGENCY's Executive Director, or his designated representative, who shall be the principal officer of the AGENCY. The ARCHITECT shall review and receive the Executive Director's approval of the details of work as it progresses. The Registered Architect hereby designated by the ARCHITECT as its representative for supervision of the work required by this Agreement is Kristi W. Hanson, President. (8) The ARCHITECT warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. GARDA\Maria Hunt\WPDATA\HOUSING\ejames\kristihanson051304agm.dot Page 2 of 8 CONTRACT NO. RIZIDIL For breach or violation of this warranty, AGENCY shall have the right to annul this Agreement without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (9) The right is reserved by the AGENCY to terminate the Agreement at any time upon seven (7) days written notice, in the event the project is to be abandoned or indefinitely postponed, or in the event the ARCHITECT's services, in the sole judgment of AGENCY, are unsatisfactory or because of the ARCHITECT's failure to prosecute the work with diligence or within the time limits specified or because of his disability or death. In any such case, the ARCHITECT shall be paid the reasonable value of the services rendered, based upon ARCHITECT's standard hourly rates, up to the time of the termination. The ARCHITECT shall keep adequate records to substantiate costs and provide copies of original time -cards in the event of termination or suspension. (10) All documents including tracings, drawings, estimates, reports, investigations and computations shall be delivered to and become the property of the AGENCY. AGENCY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by ARCHITECT pursuant to this agreement shall be used exclusively on this project and shall not be used for any other work without the written consent of ARCHITECT. In the event AGENCY and ARCHITECT permit the re- use or other use of the plans, specifications, reports or other design documents, AGENCY shall require the party using them to indemnify and hold harmless AGENCY and ARCHITECT regarding such re -use or other use, and AGENCY shall require the GARDAWaria Hunt1WPDATAIHOUSINGIejameslkristihanson051304agm.dot Page 3 of 8 CONTRACT NO. R22700 party using them to eliminate any and all references to ARCHITECT from the plans, specifications, reports and other design documents. (11) The ARCHITECT shall comply with all federal, state and local laws, ordinances and regulations applicable to work. (12) No change in the character or extent of the work to be performed by the ARCHITECT shall be made except by supplemental authority in writing between AGENCY and the ARCHITECT. The supplemental authority shall set forth the changes of work, extension of time and adjustment of the fee to be paid by AGENCY to the ARCHITECT, if any. (13) In connection with the execution of this Agreement, the ARCHITECT shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The ARCHITECT shall take affirmative actions to insure equal employment opportunity and that employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such actions shall include, but not limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation and selection for training, including apprenticeship. This clause shall be included in each related subcontract, if any, awarded by the ARCHITECT. (14) The AGENCY agrees to pay the ARCHITECT for the work required by this Agreement on the following basis: ARCHITECT shall submit invoices monthly for services performed in the previous month not to exceed the total contract amount of: Sixteen Thousand and G:\RDA\Maria Hunt\WPDATA\HOUSING\ejames\kristihanson0513o4agm.dot Page 4 of 8 CONTRACT NO. R22700 Noll00 Dollars ($16,000.00) plus reimbursables not -to -exceed One thousand and No/100 Dollars ($1,000.00). AGENCY agrees to pay all undisputed invoices within thirty (30) days of receipt of invoice. AGENCY agrees to notify ARCHITECT of disputed invoices within fifteen (15) days of receipt of said invoice. (15) In the event that any judgment is entered in any action upon this Agreement, the party hereto against whom such judgment is rendered agrees to pay the other party an amount equal to the reasonable value of the legal services performed in his or its behalf in such action and that such amount may be added to and made a part of such judgment. (16) This Agreement shall be binding on the successors and assigns of the parties, but it shall not be assigned by the ARCHITECT without written consent of the AGENCY. (17) The ARCHITECT shall be an independent contractor, not an employee of the AGENCY. (18) Prohibited interests are as follows: No officer, member or employee of the AGENCY during his tenure or one year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. The parties hereto covenant and agree that to their knowledge no member of the Agency Board, officer or employee of the AGENCY has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in business of the contracting party other than the AGENCY, and that if any such interest comes to the knowledge of either party at any time a full and complete disclosure of all GARDAWaria Hunt1WPDATAIHOUSINGIejameslkristihanson051304agm.dot Page 5 of 8 CONTRACT NO. R 22700 such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under applicable laws. The ARCHITECT hereby covenants that he has, at the time of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The ARCHITECT further covenants that in the performance of this work no person having any such interest shall be employed by the ARCHITECT. (19) The ARCHITECT shall indemnify and save harmless the AGENCY, its officers and employees from and against any liability, loss, cost or expense resulting from any injury or damage to persons or property caused by the negligent acts or omission of the ARCHITECT, its agents or employees, while engaged in the performance of this Agreement. The ARCHITECT shall submit to AGENCY, prior to the Notice to Proceed is issued, certification of adequate coverage for "errors and omission" insurance in amounts approved by the Agency Counsel. Any such insurance shall not be canceled prior to written notice to and approval from the AGENCY. (20) In case of conflicts within the contract documents, the document precedence shall be as follows: (a) This Agreement; (c) Exhibit "A" (ARCHITECT's Proposal of Services, and any written modifications thereto). G:1RDA1Maria Hunt1WPDATAIHOUSINGIejameslkristihanson051304agm.dot Page 6 of 8 CONTRACT NO. R-22= IN WITNESS WHEREOF, said parties have executed this Agreement the date first hereinabove written. PALM DESERT REDEVELOPMENT AGENCY KRISTI W. HANSON, INC. ROBERT A. SPIEGEL, CHAIRMAN Authorized Signature ATTEST: RACHELLE D. KLASSEN, SECRETARY APPROVED AS TO FORM: DAVE ERWIN, CITY ATTORNEY GARDAWaria Hunt1WPDATAIHOUSING\ejameslkristihanson051304agm.dot Page 7 of 8 AUTHORIZATION TO PROCEED: If the above proposal meets with your approval, please sign, date and return along with a check for the deposit amount. If you have any questions, please feel free to contact me at (760) 776-4068. APPROVED BY: City of Palm Desert - Representative r, Kri �ti nson, Inc. A4itect M is proposal is valid for 30 days Phone: 760.776.406 Fax: 760.776.4098 kristi@kristihanson.coni CONTRACT NO. R 22700 EXHIBIT "A" ARCHITECT'S PROPOSAL 100 SERVICES G:1RDA\Maria Hunt1WPDATA\HOUSING\ejames\kristihanson051304agm.dot Page 8 of 8 �r A PROPOSAL FOR: q�4,q 611' City of Palm Desert llSingle Family Residential Units @18-Acre Site is proposal is for complete design services to be performed by Kristi W. Hanson, Inc. Architect ARCHITECTURAL DESIGN: Architectural Design consists of a Schematic Drawing package for 4 Single Family Models. 2- Sinale Story Models A -1300 sf + 2 car garage = $4,000.00 B -1500 sf + 2 car garage = $4,000.00 2- 2 Story Models C -1600 sf + 2 car garage = $4,000.00 D - 1600 sf + 2 car garage = $4,000.00 $16,000.00 SCOPE OF WORK: Architect will develop presentation drawings for approval by the `Agency' and process the concept through the proper channels of the City of Palm Desert and other Advisory Groups as requested. PRINTING COSTS & OTHER FEES: Other fees such as reimbursable expenses are billed at 1.20 times the direct cost to the Architect. Reimbursable expenses are blueprints, copies, renderings & or models. FEE: Total Contract Amount for the above listed services will be $16,000.00 plus reimbursable expenses (not to exceed $1,000.00). There is a 10% deposit amount due upon approval of this proposal. THE PAYMENT TERMS ARE AS FOLLOWS: 50% - DUE UPON ACCEPTANCE OF PROPOSAL 50% - DUE AT SCHEMATIC PACKAGE COMPLETION This payment schedule is non-negotiable. Phone: 760.776.4068 Fax: 760.776.4098 krist1@kr1st1hanson.c oin