HomeMy WebLinkAboutR19540A CO2 Earth Systems Southwest - New Visitor Information CenterPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 2 IN THE AMOUNT OF $13,900
TO EARTH SYSTEMS SOUTHWEST FOR SPECIAL DEPUTY
INSPECTION OF SHOP -WELDED STEEL FABRICATIONS FOR
THE NEW VISITOR INFORMATION CENTER
SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER
CONTRACTOR: EARTH SYSTEMS SOUTHWEST
79-811 B COUNTRY CLUB DRIVE
BERMUDA DUNES, CA 92203
DATE: 14 APRIL 2005
CONTENTS: CHANGE ORDER NO. 2 TO PURCHASE ORDER NO. 11941
Recommendation:
By Minute Motion, that the Agency Board approve a change order in the
amount of $13,900 for special deputy inspection for shop -welded steel
fabrications, as is required by California building code. Funds for this
change order are available in Account 850-4358-433-4001.
Discussion:
Earth Systems Southwest was one of a pool of qualified geotechnical firms approved by
the Agency Board 8 July 2004 for performing testing and inspection of City and Agency
capital projects. In December 2004, Purchase Order No. 11941 was written to them for
$5,000 for the testing and inspection necessary for the Visitor Information Center. The
purchase order has been amended once since that time, in the amount of $2,850, under
the authority granted to the Executive Director.
The contractor for the Visitor Information Center has selected as their steel supplier a
firm who does not have the accredited agency listing designated by the California
building code. As such, the code requires that the Redevelopment Agency, as owner,
retain a Special Deputy Inspector to inspect the welding of structural steel for the
building as it is fabricated in the shop. The cost for the special deputy inspection has far
exceeded the originally estimated cost for inspection and testing services; a change
order to the purchase order is consequently required.
Staff Report
Approval of Change Order No. 2 to Earth Systems Southwest
Page 2 of 2
14 April 2005
Staff recommends approval of Change Order No. 2 to Earth Systems Southwest in the
amount of $13,900 for this additional inspection.
Submitted by:
Lauri Aylaian
Redevelopment Manager
Approval:
lopment
ive Director
Department Head:
Dave Yrigoyen
Director of Re velopment/Housing
Paul S. Gibson, Director of Finance
GARDAWaria HunC�WPDATANAYLAIAMSTFRPTS`.041405earthsystensco2.doc
PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # I I 11941
CONSTRUCTION CHANGE ORDER Change Order No. 2
Contingency: YES I NO x
Contract Purpose: Visitor Information Center Const. Material Test/Insp Account No. 850-4358-433-4001
Contractor's Name: Earth Systems Southwest Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Provide Special Deputy inspection of shop
welding for steel fabrication for Visitor Information Center $13,900.00
TOTALS:
NET CHANGE IN CONTRACT PRICE: $13,900.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 7,850.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 7,850.00 Amount Approved by Council: +
Less: This Change Order Amount: - 13,900.00 Less: Prior Change Order(s): -
BALANCE OF BUDGET Less: This Change Order: -
REMAINING FOR PROJECT: - 13,900.00 Balance Remaining of Contingency:
The amount of the Contract will be (B �,d) Increased by the Sum of: Thirteen Thousand Nine Hundred and NOM00
Dollars ($ 13,900.00 ).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY:
EXECUTIVE DIRECTOR
2. ACCEPTED BY:
CONTRACTOR
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval
SECRETARY Date Approved
Chng-Ord.RDA