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HomeMy WebLinkAboutR19540A CO2 Earth Systems Southwest - New Visitor Information CenterPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 2 IN THE AMOUNT OF $13,900 TO EARTH SYSTEMS SOUTHWEST FOR SPECIAL DEPUTY INSPECTION OF SHOP -WELDED STEEL FABRICATIONS FOR THE NEW VISITOR INFORMATION CENTER SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: EARTH SYSTEMS SOUTHWEST 79-811 B COUNTRY CLUB DRIVE BERMUDA DUNES, CA 92203 DATE: 14 APRIL 2005 CONTENTS: CHANGE ORDER NO. 2 TO PURCHASE ORDER NO. 11941 Recommendation: By Minute Motion, that the Agency Board approve a change order in the amount of $13,900 for special deputy inspection for shop -welded steel fabrications, as is required by California building code. Funds for this change order are available in Account 850-4358-433-4001. Discussion: Earth Systems Southwest was one of a pool of qualified geotechnical firms approved by the Agency Board 8 July 2004 for performing testing and inspection of City and Agency capital projects. In December 2004, Purchase Order No. 11941 was written to them for $5,000 for the testing and inspection necessary for the Visitor Information Center. The purchase order has been amended once since that time, in the amount of $2,850, under the authority granted to the Executive Director. The contractor for the Visitor Information Center has selected as their steel supplier a firm who does not have the accredited agency listing designated by the California building code. As such, the code requires that the Redevelopment Agency, as owner, retain a Special Deputy Inspector to inspect the welding of structural steel for the building as it is fabricated in the shop. The cost for the special deputy inspection has far exceeded the originally estimated cost for inspection and testing services; a change order to the purchase order is consequently required. Staff Report Approval of Change Order No. 2 to Earth Systems Southwest Page 2 of 2 14 April 2005 Staff recommends approval of Change Order No. 2 to Earth Systems Southwest in the amount of $13,900 for this additional inspection. Submitted by: Lauri Aylaian Redevelopment Manager Approval: lopment ive Director Department Head: Dave Yrigoyen Director of Re velopment/Housing Paul S. Gibson, Director of Finance GARDAWaria HunC�WPDATANAYLAIAMSTFRPTS`.041405earthsystensco2.doc PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # I I 11941 CONSTRUCTION CHANGE ORDER Change Order No. 2 Contingency: YES I NO x Contract Purpose: Visitor Information Center Const. Material Test/Insp Account No. 850-4358-433-4001 Contractor's Name: Earth Systems Southwest Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Provide Special Deputy inspection of shop welding for steel fabrication for Visitor Information Center $13,900.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $13,900.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 7,850.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 7,850.00 Amount Approved by Council: + Less: This Change Order Amount: - 13,900.00 Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - 13,900.00 Balance Remaining of Contingency: The amount of the Contract will be (B �,d) Increased by the Sum of: Thirteen Thousand Nine Hundred and NOM00 Dollars ($ 13,900.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 2. ACCEPTED BY: CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved Chng-Ord.RDA