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HomeMy WebLinkAboutR19540 - Interactive Design Corp - Entrada Del PaseoCONTRACT LRITZ PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFY CONTRACT AMENDMENT NO. 6 TO INTERACTIVE DESIGN CORPORATION FOR DESIGN OF A TRASH ENCLOSURE TO SERVE MULTIPLE USERS AT ENTRADA DEL PASEO AND TO COORDINATE MONUMENT AND BUILDING SIGNAGE AND BUILDING HARDSCAPE SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: INTERACTIVE DESIGN CORPORATION 199 SOUTH CIVIC DRIVE, SUITE 10 PALM SPRINGS, CA 92262 DATE: AUGUST 25, 2005 CONTENTS: CONTRACT AMENDMENT NO. 6 TO INTERACTIVE DESIGN CORPORATION FOR DESIGN OF THE VISITOR INFORMATION CENTER Recommendation: By Minute Motion, that the Agency Board ratify a contract amendment in the amount of $4,000.00 to Interactive Design Corporation of Palm Springs, California, for additional services relative to the design of a trash enclosure for the Visitor Information Center and the Henderson Community Building at Entrada del Paseo, and for coordination of monument and building signage and review and revision of hardscape for the Visitor Information Center. Funding for the contract amendment is available in the capital budget for the current fiscal year for the Entrada del Paseo project (account number 850-4358-433-4001). Executive Summary: This action will ratify a contract amendment approved by the Executive Director by authority* granted by Section 3.30.270 of the Palm Desert Municipal Code. The same section of code requires this report to the Agency Board of the Executive Director's action. Discussion: Interactive Design Corporation was retained to design the new Visitor Information Center at Entrada del Paseo in October 2001. Their contract has been amended several times as the scope of work has been revised to meet the Entrada del Paseo Steering Committee recommendations, changing conditions, and Agency Board directions. CONTRACT NO. R19540 Staff Report Ratify Contract Amendment No. 6 to Enclosure at Entrada del Paseo and Building Hardscape Page 2 of 2 August 25, 2005 Interactive Design Corporation for Design of a Trash to Coordinate Monument and Building Signage and Design of a trash enclosure to serve the Visitor Information Center was omitted from the original scope of work for architectural services. Neither were provisions made under the architect's agreement for the Henderson Community Building to design a trash enclosure for the users of that building. Consequently, the Agency staff recommended that a single enclosure be designed and constructed that would accommodate both buildings' needs. Interactive Design was asked to perform the architectural services and structural engineering design necessary for the trash enclosure. Staff subsequently negotiated with Interactive Design to provide the necessary architectural and engineering services and prepared Contract Amendment No. 6 to compensate Interactive Design for these additional services. The subject contract amendment also provides an additional, minor amount of compensation for additional services associated with coordination of monument and building signage for the site, and for additional services for review of and revision to the hardscape design prepared by HSA Design Group. The Executive Director, under the authority granted him by the Palm Desert Municipal Code of Ordinances, approved contract Amendment No. 6. Submitted by: iauri Aylaian Redevelopment Manager Q Approval: nt - /4,t Carlos L. Orte , , Executive Director Department Head: L Dave Y'' en` Directo of Redevelopment/Housing Paul S. Gibson, Director of Finance G: RMSeth Lonpman\,Staft Reports\A"aMnteractive Cont Amend 8 082505.doc ° + �I AM 111I I N Contract Purpose: Contractor's Name: Contract # / P.O. # R19540 Change Order No. 6 Contingency: YES Account No. Project No. I 9004 NO X 850-4358-433-4001 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Change in the scope of work to include the design and preparation of $4,000.00 construction plans for a trash enclosure at Entrada del Paseo, and to coordinate monument and building signage and building hardscape TOTALS: NET CHANGE IN CONTRACT PRICE: $4,000.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 332,102.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 332,102.00 Amount Approved by Council: + Less: This Change Order Amount: - 4,000.00 Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - 4,000.00 Balance Remaining of Contingency: The amount of the Contract will be (Decreased) Increased by the Sum of: Four Thousand and no/100 Dollars ($4,000.00). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR 2. ACCEPTED BY: CONTRACTOR 4. APPROVED BY: BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved ...Arm,m-RDA ENN CONTRACT AMENDMENT NNW ■N❑ INTERACTIVE DESIGN CORPORATION ARCHITECTS + DATE July 29, 2005 199 S. Civic Drive, Suite 10 Palm Springs, California 92262 TO Lauri Aylaian - Palm Desert Redevelopment T: (760) 323-4990 F: (760) 322-5308 VIA Fax (760) 341-6372 mail@interactivedesigncorp.com FROM Maria Song PROJECT IDC No. 0006 Palm Desert Visitor's Information Center SUBJECT Contract Ammendment No. 6 - Trash Enclosure & Landscape Plan Page I of I We are proceeding w,th development of the above referenced protect -n accordance w,th our understanding of the maternV�uues noted below. Unless we rcce,ve written darA;ouon or DISTRIBUTION amendment by the th,rd business day from the date of this project record, the following will be cons.dered as confrmed nstruct-on and understanding 4 The Agreement between Interactive Design Corporation (Architect) and the City of Palm Desert Redevelopment Agency (Client) dated I I OCT01 is hereby amended as follows: I. SCOPE OF THE PROJECT: The Scope -of the Project shall be amended as follows: a. The building site shall house a trash enclosure that will be properly landscaped. 2. SCOPE OF SERVICES a. Scope of Services shall be as follows: i. Trash enclosure: Design and prepare construction plans b. Signage review c. Landscapelhardscape i. Design revisions due to different grade elevations ii. Make planting selections and coordination 3. COMPENSATION a. Architect shall be compensated four thousand dollars ($4,000) for the above Scope of Services. 4. All other terms and conditions of the original Agreement shall remain the same. Interactive Design Corporation / )� &—;>&,q Maria Song, Vice Prisident City of Palm Desert Redevelopment Agency By: 0'�/.� Title 1� Date F-111;11e, S G:\IDC PROJECTS\0006 PD Visitors Center\A Contracts\0006.6 Contract Amendment re. trash 29JU_L.doc I■