HomeMy WebLinkAboutR19540 - Interactive Design Corp - Entrada Del PaseoCONTRACT LRITZ
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: RATIFY CONTRACT AMENDMENT NO. 6 TO INTERACTIVE
DESIGN CORPORATION FOR DESIGN OF A TRASH ENCLOSURE
TO SERVE MULTIPLE USERS AT ENTRADA DEL PASEO AND TO
COORDINATE MONUMENT AND BUILDING SIGNAGE AND
BUILDING HARDSCAPE
SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER
CONTRACTOR: INTERACTIVE DESIGN CORPORATION
199 SOUTH CIVIC DRIVE, SUITE 10
PALM SPRINGS, CA 92262
DATE: AUGUST 25, 2005
CONTENTS: CONTRACT AMENDMENT NO. 6 TO INTERACTIVE DESIGN
CORPORATION FOR DESIGN OF THE VISITOR INFORMATION
CENTER
Recommendation:
By Minute Motion, that the Agency Board ratify a contract amendment in the
amount of $4,000.00 to Interactive Design Corporation of Palm Springs,
California, for additional services relative to the design of a trash enclosure for
the Visitor Information Center and the Henderson Community Building at
Entrada del Paseo, and for coordination of monument and building signage and
review and revision of hardscape for the Visitor Information Center. Funding for
the contract amendment is available in the capital budget for the current fiscal
year for the Entrada del Paseo project (account number 850-4358-433-4001).
Executive Summary:
This action will ratify a contract amendment approved by the Executive Director by
authority* granted by Section 3.30.270 of the Palm Desert Municipal Code. The same
section of code requires this report to the Agency Board of the Executive Director's action.
Discussion:
Interactive Design Corporation was retained to design the new Visitor Information Center
at Entrada del Paseo in October 2001. Their contract has been amended several times
as the scope of work has been revised to meet the Entrada del Paseo Steering Committee
recommendations, changing conditions, and Agency Board directions.
CONTRACT NO. R19540
Staff Report
Ratify Contract Amendment No. 6 to
Enclosure at Entrada del Paseo and
Building Hardscape
Page 2 of 2
August 25, 2005
Interactive Design Corporation for Design of a Trash
to Coordinate Monument and Building Signage and
Design of a trash enclosure to serve the Visitor Information Center was omitted from the
original scope of work for architectural services. Neither were provisions made under the
architect's agreement for the Henderson Community Building to design a trash enclosure
for the users of that building. Consequently, the Agency staff recommended that a single
enclosure be designed and constructed that would accommodate both buildings' needs.
Interactive Design was asked to perform the architectural services and structural
engineering design necessary for the trash enclosure. Staff subsequently negotiated with
Interactive Design to provide the necessary architectural and engineering services and
prepared Contract Amendment No. 6 to compensate Interactive Design for these
additional services. The subject contract amendment also provides an additional, minor
amount of compensation for additional services associated with coordination of monument
and building signage for the site, and for additional services for review of and revision to
the hardscape design prepared by HSA Design Group. The Executive Director, under the
authority granted him by the Palm Desert Municipal Code of Ordinances, approved
contract Amendment No. 6.
Submitted by:
iauri Aylaian
Redevelopment Manager
Q
Approval:
nt
- /4,t
Carlos L. Orte , , Executive Director
Department Head:
L Dave Y'' en`
Directo of Redevelopment/Housing
Paul S. Gibson, Director of Finance
G: RMSeth Lonpman\,Staft Reports\A"aMnteractive Cont Amend 8 082505.doc
° + �I AM 111I I N
Contract Purpose:
Contractor's Name:
Contract # / P.O. # R19540
Change Order No. 6
Contingency: YES
Account No.
Project No.
I 9004
NO X
850-4358-433-4001
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Change in the scope of work to include the design and preparation of $4,000.00
construction plans for a trash enclosure at Entrada del Paseo, and to coordinate
monument and building signage and building hardscape
TOTALS:
NET CHANGE IN CONTRACT PRICE: $4,000.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 332,102.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 332,102.00 Amount Approved by Council: +
Less: This Change Order Amount: - 4,000.00 Less: Prior Change Order(s): -
BALANCE OF BUDGET Less: This Change Order: -
REMAINING FOR PROJECT: - 4,000.00 Balance Remaining of Contingency:
The amount of the Contract will be (Decreased) Increased by the Sum of: Four Thousand and no/100 Dollars ($4,000.00).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
2. ACCEPTED BY:
CONTRACTOR
4. APPROVED BY:
BUFORD A. CRITES, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval
SECRETARY Date Approved
...Arm,m-RDA
ENN CONTRACT AMENDMENT
NNW
■N❑ INTERACTIVE DESIGN CORPORATION
ARCHITECTS +
DATE July 29, 2005 199 S. Civic Drive, Suite 10
Palm Springs, California 92262
TO Lauri Aylaian - Palm Desert Redevelopment T: (760) 323-4990 F: (760) 322-5308
VIA Fax (760) 341-6372 mail@interactivedesigncorp.com
FROM Maria Song
PROJECT IDC No. 0006 Palm Desert Visitor's Information Center
SUBJECT Contract Ammendment No. 6 - Trash Enclosure & Landscape Plan Page I of I
We are proceeding w,th development of the above referenced protect -n accordance w,th our understanding of the maternV�uues noted below. Unless we rcce,ve written darA;ouon or
DISTRIBUTION amendment by the th,rd business day from the date of this project record, the following will be cons.dered as confrmed nstruct-on and understanding 4
The Agreement between Interactive Design Corporation (Architect) and the City of Palm
Desert Redevelopment Agency (Client) dated I I OCT01 is hereby amended as follows:
I. SCOPE OF THE PROJECT: The Scope -of the Project shall be amended as follows:
a. The building site shall house a trash enclosure that will be properly
landscaped.
2. SCOPE OF SERVICES
a. Scope of Services shall be as follows:
i. Trash enclosure: Design and prepare construction plans
b. Signage review
c. Landscapelhardscape
i. Design revisions due to different grade elevations
ii. Make planting selections and coordination
3. COMPENSATION
a. Architect shall be compensated four thousand dollars ($4,000) for the above
Scope of Services.
4. All other terms and conditions of the original Agreement shall remain the same.
Interactive Design Corporation
/ )� &—;>&,q
Maria Song, Vice Prisident
City of Palm Desert Redevelopment Agency
By: 0'�/.�
Title 1�
Date F-111;11e, S
G:\IDC PROJECTS\0006 PD Visitors Center\A Contracts\0006.6 Contract Amendment re. trash 29JU_L.doc I■