HomeMy WebLinkAboutR24630 California Villas Exterior Renovations Phase A
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE STAFF TO NEGOTIATE WITH A QUALIFIED
GENERAL CONTRACTOR TO PROVIDE A PROPOSAL FOR THE
EXTERIOR RENOVATIONS PHASE “A” AT CALIFORNIA VILLAS
SUBMITTED BY: JAMES CONWAY, PROJECT COORDINATOR
DATE: DECEMBER 8, 2005
CONTENTS: QUESTIONNAIRE/QUALIFICATION FAX TRANSMITTAL
Recommendation:
By Minute Motion:
1) That the Agency Board authorize staff to negotiate with the most qualified
general contractor (selected from the list of contractors who picked up the bid
package), for exterior renovations at California Villas.
2) In the event we are unsuccessful with the most qualified contractor allow staff
to negotiate, if necessary, with the second and third qualified contractors.
Staff will return its recommendation to the Agency Board at an upcoming
meeting.
Executive Summary:
Approval of this request will allow staff to negotiate with qualified general contractors for the
completion of Phase A Exterior Renovations at California Villas. Negotiated deal points will
include completion timelines and project cost. The project will consist of: Removing the entire
roofing system and replacing it with a new built-up roof; sandblasting and re-stuccoing of the
buildings and walls; replacing windows and air conditioners; adding decorative elements that
break up the roof line; front wall demolition. The exterior renovations will create a more
appealing and attractive complex to the residents and surrounding community. Failure to
approve staff’s recommendation will delay the upgrade process. If the project is put out to bid
again the results quite possibly would be the same, no bids which would only delay the
construction further.
Discussion:
California Villas was acquired in March 2003. The project was originally constructed in the early
1960’s, and it consists of ten buildings, 141 units plus a leasing office and community room.
The project has a low pitch roof and high privacy walls that create an unfriendly visual with long
horizontal lines.
STAFF REPORT
NEGOTIATE WITH A QUALIFIED CONTRACTOR – CALIFORNIA VILLAS
DECEMBER 8, 2005
PAGE 2
Staff has put together a plan to address the exterior appearance of the property, as well as site
improvements that will dramatically change the overall appearance of the complex.
The project has been divided into Phase A and Phase B. Phase A is the portion that recently
went out for bid, for which we received no bids. Approximately 50 contractors were notified in
addition to the publication in the newspaper. This included those contacted through previous bid
lists, project managers, construction management firms, and plan rooms that publish projects
such as these. Thirteen project packets were picked up. Unfortunately, the bid opening on
November 22, 2005 was unsuccessful; no bids were received. Staff has prepared a short
questionnaire that was sent to the contractors who picked up the bid package and asked them
to respond by 5:00 p.m. on December 1, 2005 asking why they didn’t bid. Staff will review the
contractors’ questionnaire qualification sheets received and determine if there are qualified
contractors that we could negotiate with to complete the Phase A construction project.
Phase B will address parking, carports, sidewalks and landscape upgrades throughout the
complex, which will include sight lighting, new mail drop location, as well as pool entry and
fencing.
Staff recommends that the Agency authorize staff to negotiate with qualified general contractors
to complete Phase A, and to allow us to return with a recommendation to award a contract at an
upcoming meeting.
Submitted by: Division Manager:
James Conway Janet Moore
Project Coordinator Housing Authority Administrator
Approval: Department Head:
Justin McCarthy Dave Yrigoyen
ACM Redevelopment Director of Redevelopment/Housing
Carlos L. Ortega, Executive Director
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