HomeMy WebLinkAboutPrelim Minutes - RDA 06/23/2005PRELIMINARY MINUTES
REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING
THURSDAY, JUNE 23, 2005
CIVIC CENTER COUNCIL CHAMBER
CALL TO ORDER - 3:00 P.M.
Chairman Crites convened the meeting at 3:02 p.m.
II. ROLL CALL
Present:
Member Jean M. Benson
Vice Chairman Jim Ferguson
Member Richard S. Kelly
Member Robert A. Spiegel
Chairman Buford A. Crites
Also Present:
Carlos L. Ortega, City Manager/RDA Executive Director
Robert W. Hargreaves, Deputy City Attorney
Sheila R. Gilligan, ACM for Community Services
Homer Croy, ACM for Development Services
Justin McCarthy, ACM for Redevelopment
Stephen Y. Aryan, Assistant to the City Manager
Rachelle D. Klassen, City Clerk
Amir Hamidzadeh, Director of Building & Safety
Philip Drell, Director of Community Development
Paul S. Gibson, Director of Finance/City Treasurer
Duane K. Munson, Interim Director of Human Resources
Michael J. Errante, Director of Public Works
David Yrigoyen, Director of Redevelopment
Robert P. Kohn, Director of Special Programs
Ignacio Otero, Fire Chief, Palm Desert/Riverside County Fire Department/CDF
Walt Holloway, Battalion Chief, Palm Desert/Riverside County Fire Dept./CDF
David Avila, Fire Marshal, Palm Desert/Riverside County Fire Dept./CDF
Rodney Vigue, Palm Desert Police/Riverside Co. Sheriff's Dept.
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
IV. ADJOURN TO CLOSED SESSION
Request for Closed Session:
Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: 74-039 San Marino Circle (APN 625-082-037)
Negotiating Parties:
Agency: Justin McCarthy/Lauri Aylaian/
Palm Desert Redevelopment Agency
Property Owner: Palm Desert Redevelopment Agency
Other Parties: Ron Gregory/Gregory & Gregory
Under Negotiation: x Price x Terms of Payment
2) Property: APN 640-370-012
Negotiating Parties:
Agency: Justin McCarthy/Lauri Aylaian/
Palm Desert Redevelopment Agency
Property Owner: Palm Desert Redevelopment Agency
Other Parties: Vince and Connie Cultraro
Under Negotiation: x Price x Terms of Payment
3) Property: 10 acres ±, NEC Country Club Drive/Desert Willow Drive
Negotiating Parties:
Agency: Carlos L. Ortega/Justin McCarthy/
Palm Desert Redevelopment Agency
Property Owner: Sanderson J. Ray/Desert Springs Partners
Under Negotiation: x Price x Terms of Payment
4) Property: APNs 620-400-025, 620-400-003, 620-420-010
Negotiating Parties:
Agency: Justin McCarthy/Lauri Aylaian/
Palm Desert Redevelopment Agency
Property Owner: Palm Desert Redevelopment Agency
Other Parties: Les Melcher/Woodbine Development
Under Negotiation: x Price x Terms of Payment
Upon a motion by Spiegel, second by Kelly, and 5-0 vote of the Agency Board,
Chairman Crites adjourned the meeting to Closed Session at 3:03 p.m. He reconvened
the meeting at 4:00 p.m.
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
None
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE
UNITED STATES OF AMERICA - Member Robert A. Spiegel
VII. INVOCATION - Vice Chairman Jim Ferguson
VIII. ORAL COMMUNICATIONS - B
MR. SCOTT FIELDS, founder of The Academic and Athletic EDGE Program,
addressed the City Council/Agency Board, to seek moral and financial support for
his program, which emphasizes academic skills and achievement in partnership
with athletic achievement. He provided a portfolio of information on the program
and its background, now on file in the City Clerk's Office.
The following members of the public also spoke in support of Mr. Fields and The
EDGE Program he operates:
MR. JAY -REM RAJENDRA, Cathedral City, CA, participant in the program.
MR. SEAN HECHT, Cathedral City, CA, participant in the program.
MR. FRED CARRICK, Cathedral City, CA, coach who supports the program.
MR. SHELDON HECHT, Cathedral City, CA, parent of participant.
MR. R. K. CARRICK, Cathedral City, CA, current University of Charleston student
and former program participant.
Mayor/Chairman Crites thanked the speakers for their comments and said that City
officials would begin the process of considering the materials presented.
IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS
None
X. CONSENT CALENDAR
A. MINUTES of the Regular Redevelopment Agency Meeting of June 9, 2005.
Rec: Approve as presented.
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant
Nos. 253RDA, 255RDA, 257RDA, 254-Housing, 258-Housing, and 259HA.
Rec: Approve as presented.
C. REQUEST FOR APPROVAL of a Non -binding First -source Hiring Agreement
with Workforce Development Centers of Riverside County (Contract
No. R23880).
Rec: By Minute Motion, authorize the Palm Desert Redevelopment Agency
to enter into the subject agreement with the Workforce Development
Centers of Riverside County for up to 18 months as a First -source
Agency.
D. REQUEST FOR RATIFICATION of Change Order No. 2 to Contract
No. R19540A — Construction of a New Visitor Information Center at Entrada
del Paseo.
Rec: By Minute Motion: 1) Ratify Construction Change Order No. 2 in the
amount of $24,464.34 to the subject contract with WDL Construction,
Palm Desert, California, for seven miscellaneous field -directed
changes necessary for construction of the new Visitor Information
Center at Entrada del Paseo — the net increase for this work is
$24,464.34 and a 10-calendar-day time extension; 2) authorize the
Director of Finance to transfer said funds from contingency to base
for the contract.
E. REQUEST FOR RATIFICATION of Change Order No. 1 to Contract
No. R21610A— Engineering Services for Desert Willow Lake Rehabilitation
Project.
Rec: By Minute Motion: 1) Ratify Change Order No. 1 to the subject
contract with PACE (Pacific Advanced Civil Engineering, Inc.),
Fountain Valley, California, for field changes in the amount of $3,168
for lining testing services at the Desert Willow Golf Resort;
2) authorize the Executive Director and Chairman to execute same;
3) direct the Director of Finance to transfer $1,040 from contingency
to base for this project and authorize expenditure of $2,128 for the
balance of Change Order No. 1 from Account
No. 851-4663-454-4001.
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
F. REQUEST FOR RATIFICATION of Contract Amendment No. 2 to Contract
No. R22730 — Field Survey Staking Services Associated with the 20-acre
Affordable Housing Project.
Rec: By Minute Motion: 1) Ratify Contract Amendment No. 2 in the amount
of $1,345 to the subject contract with MSA Consulting,
Rancho Mirage, California, for provision of field survey staking
services associated with the acquisition of property from the
Portola Country Club for the Agency's 20-acre affordable housing
project; 2) authorize the Director of Finance to transfer said funds
from contingency to base for this contract amendment.
G. REQUEST FOR APPROVAL of Contract Amendment Nos. 1 and 2 to
Contract No. R22810 — Construction Management Services for the New
Visitor Information Center at Entrada del Paseo.
Removed for separate consideration under Section XI, Consent Items Held
Over. Please see that portion of the Minutes for Agency Board discussion
and action.
Vice Chairman Ferguson asked that Item G be removed for separate consideration
under Section XI, Consent Items Held Over.
Upon motion by Spiegel, second by Kelly, the remainder of the Consent Calendar
was approved as presented by a 5-0 vote.
XI. CONSENT ITEMS HELD OVER
G. REQUEST FOR APPROVAL of Contract Amendment Nos. 1 and 2 to
Contract No. R22810 — Construction Management Services for the New
Visitor Information Center at Entrada del Paseo.
Member Ferguson asked for clarification of Account No. 850-4358-433-4001.
Finance Director Paul Gibson responded that it was the budget account for
the Entrada project.
Vice Chairman Ferguson noted that the staff report indicated that the
contract amount was $24,005; of that amount, approximately $9,800 was
being taken out of contingency, and the balance was coming from the
account in question. He asked whether all of the funds should be coming
out of contingency.
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
Redevelopment Manager Lauri Aylaian responded that there were not
adequate funds remaining in the contingency, so the additional money would
come out of the general funds appropriated for the Entrada project. Upon
further question, she confirmed that this would also be the same with the
request for Change Order No. 3 for Contract R19540A under Old Business
on this agenda.
Chairman Crites moved to, by Minute Motion: 1) Approve Contract Amendment
Nos. 1 and 2 in a total amount not to exceed $24,005 to the subject contract with Harris &
Associates, Palm Desert, California, for provision of additional construction management
services and for a six -week extension of the contract duration that coincides with extension
of the construction contract; 2) authorize the Director of Finance to transfer $9,828 from
contingency to base for the subject contract amendments and authorize expenditure of the
necessary balance of $14,177 from Account No. 850-4358-433-4001. Motion was
seconded by Benson and carried by a 5-0 vote.
XII. RESOLUTIONS
None
XIII. NEW BUSINESS
A. REQUEST FOR APPROVAL OF ACTIONS TO RENOVATE THE
LANDSCAPING FOR DESIGNATED LANDSCAPE AND LIGHTING
DISTRICTS (JOINT CONSIDERATION WITH THE PALM DESERT CITY
COUNCIL).
Mr. Ortega briefly reviewed the staff report and noted that staff was available
to answer any questions.
Councilman Spiegel moved to, by Minute Motion: 1) Award a contract to
Steven Burt & Associates, Inc., Bermuda Dunes, California, in the amount of $469,082 for
Landscape and Lighting District Landscape Renovations (Contract No. C23040A, Project
No. 936-04); 2) set aside a 10% contingency for the project in the amount of $46,908.20;
3) authorize the Mayor to execute the agreement; 4) appropriate $271,433.80 to Fund 400
Capital Projects Reserves. Motion was seconded by Ferguson and carried by a 5-0 vote.
Member Spiegel moved to, by Minute Motion: 1) Authorize the transfer to Fund 400
Capital Projects Reserves of $55,324.50 from Project Area No. 1; $178,041.60 from Project
Area No. 2; and $38,067.70 from Project Area No. 3; 2) appropriate $26,000 to Account
No. 853-4388-433-4001 from Project Area No. 3 Unobligated Funds. Motion was
seconded by Ferguson and carried by a 5-0 vote.
XIV. CONTINUED BUSINESS
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
None
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
XV. OLD BUSINESS
A. REQUEST FOR APPROVAL OF CONSTRUCTION CHANGE ORDER NO. 3
TO CONTRACT NO. R19540A— CONSTRUCTION OF THE NEW VISITOR
INFORMATION CENTER AT ENTRADA DEL PASEO.
Mr. Ortega noted the staff report and recommendation in the packets.
Upon question by Member Spiegel, Ms. Aylaian responded that
approximately $1 million had been spent so far for landscaping for the
Entrada Del Paseo project. She said this particular landscaping was specific
to the Visitor Information Center. Upon further question, she said staff would
be coming back to the Agency Board to request more funds (approximately
$800,000) for the buffer between Highway 111 and what will be the
Henderson Community Building as well as for completion of the Phase II of
the Eric Johnson Gardens.
Upon question by Vice Chairman Ferguson regarding contingency for the
Visitor Information Center, Ms. Aylaian responded that when the contract
was originally awarded, an additional five percent had been set aside for
contingency. Less than five percent will be spent on contingency for the
construction itself; however, because the scope of the work will be increased
by adding this landscaping, additional funds will be needed. The remainder
of the contingency will be spent as well as an additional amount from the
850-435-8-433-4001 account. Upon further question, she said that account
was specific to the Redevelopment Agency, not specific to the Visitor
Information Center.
Member Benson moved to, by Minute Motion: 1) Approve Construction Change
Order No. 3 in the amount of $219,032.89 to the subject contract with WDL Construction,
Palm Desert, California, for increasing the scope of the contract work to include
landscaping the half -acre pad surrounding the Visitor Information Center, plus performing
miscellaneous extra work associated with construction of the new building; 2) authorize
the Director of Finance to transfer $120,846.98 from contingency to base for the subject
Change Order and authorize expending the remaining $98,185.91 necessary for this
added work from Account No. 850-4358-433-4001. Motion was seconded by Ferguson,
with a request for a memo that outlines the amount of funds that will be necessary to
complete construction and landscaping at the Entrada Site. Motion carried by a 3-2 vote,
with Members Kelly and Spiegel voting NO.
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
XVI. PUBLIC HEARINGS
A. CONSIDERATION OF THE ADOPTION OF THE CITY MANAGER'S AND
EXECUTIVE DIRECTOR'S PROPOSED FINANCIAL PLAN FOR
FISCAL YEAR 2005/06 (JOINT CONSIDERATION WITH THE
PALM DESERT CITY COUNCIL AND THE PALM DESERT HOUSING
AUTHORITY).
Mr. Ortega reviewed the proposed budget, thanking the Council/Agency
Board for the many hours it spent reviewing the preliminary budget and the
accompanying reports. He also thanked City/Agency staff for their
commitment in continuing to provide the highest quality of services to the
community. He offered to answer any questions.
Councilman/Member Spiegel noted for the benefit of the audience that the
City Council/Agency Board had spent almost a full day going over the
proposed budget line by line.
Mayor/Chairman declared the public hearing open and invited testimony in FAVOR
of or in OPPOSITION to this matter. With no testimony offered, he declared the
public hearing closed.
Councilman/Member Spiegel moved to: 1) Waive further reading and adopt City
Council Resolution No. 05-47, adopting a City Program and Financial Plan for the Fiscal
Year July 1, 2005, through June 30, 2006; 2) waive further reading and adopt City Council
Resolution No. 05-48, establishing the Appropriations Limit for Fiscal Year 2005/06;
3) waive further reading and adopt Redevelopment Agency Resolution No. 503, adopting
a Redevelopment Agency Program and Financial Plan for the Fiscal Year July 1, 2005,
through June 30, 2006; 4) waive further reading and adopt Housing Authority Resolution
No. HA-27, adopting a Housing Authority Program and Financial Plan for the Fiscal Year
July 1, 2005, through June 30, 2006; 5) by Minute Motion, approve revised attorney
services' hourly rate for Best, Best & Krieger and for Richards, Watson & Gershon, as
proposed by the two firms; 6) waive further reading and adopt City Council Resolution
No. 05-49, setting the Salary Schedule, Salary Ranges, and Allocated Classifications for
FY 2005/06; 7) by Minute Motion, approve Out -of -State Travel as listed on the
accompanying memo. Motion was seconded by Ferguson and carried by a 5-0 vote.
XVII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
II,=0"
B. AGENCY COUNSEL
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PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 23, 2005
None
C. CHAIRMAN AND MEMBERS OF THE AGENCY
None
XVIII. ADJOURNMENT
With Agency Board concurrence, Chairman Crites adjourned the meeting at
11:30 p.m.
ATTEST:
BUFORD A. CRITES, CHAIRMAN
RACHELLE D. KLASSEN, SECRETARY
PALM DESERT REDEVELOPMENT AGENCY
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