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Home My WebLink AboutR19540A CO4 WDL Construction - New Visitor Information Center at Entrada del PaseoY� Z PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 4 TO WDL CONSTRUCTION (CONTRACT NO. R19540-A) FOR INCREASING THE SCOPE OF WORK TO INCLUDE CONSTRUCTION OF A TRASH AND RECYCLABLE MATERIALS ENCLOSURE AND MISCELLANEOUS FIELD CHANGES INCIDENTAL TO THE CONSTRUCTION OF A NEW VISITOR INFORMATION CENTER AT ENTRADA DEL PASEO SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: WDL CONSTRUCTION 74-075 EL PASEO, STE. B3 PALM DESERT, CA 92260 DATE: JULY 14, 2005 CONTENTS: CHANGE ORDER NO. 4 TO CONTRACT NO. R19540-A Recommendation: By Minute Motion, that the Agency Board approve Construction Change Order No. 4 in an amount not -to -exceed $43,343.97 to WDL Construction of Palm Desert, California, for increasing the scope of contract work to include construction of a trash and recyclable materials enclosure to serve the Visitor Information Center and the future Henderson Community Building at Entrada del Paseo, plus performing miscellaneous extra work associated with the construction of the Visitor Information Center. The funding necessary for this added work is available in Account 850-4358-433- 4001. Executive Summary: Approval of the staff recommendation will add the construction of a trash enclosure to serve the Visitor Information Center and the future Henderson Community Building to the scope of work to be accomplished under the Agency's contract with the Visitor Center building contractor. Approval will also ratify two field changes previously approved by the Executive Director. Rejection of the staff recommendation will delay completion of the trash enclosure, which is a necessary amenity for the operation of the new building. Discussion: On September 9, 2004, the Agency Board awarded Contract No. R19540-A to WDL Construction for construction of a new Visitor Information Center. The site's trash and Staff Report Approve Construction Change Order No. 4 to WDL Construction Contract No. R19540-A Page 2 of 2 July 14, 2005 recyclable materials enclosure, which will serve the Visitor Center and the Henderson Community Building, was not included in the scope of the original contract, since it was intended to be included in a contract for landscaping the rest of the Entrada del Paseo site. Completion of the landscaping project was delayed during the approval process, and, consequently, the Visitor Information Center will be completed in advance of the remainder of the landscaping at the site. In order to effectively operate the new Visitor Information Center, debris and recyclable materials must be accommodated on site. Consequently, the design of the trash enclosure was accelerated and completed prior to the design for landscaping the remainder of the site, and the building contractor was asked to provide a cost proposal for the construction of the enclosure. The cost for the added trash enclosure will not exceed $35,000; the final amount is being negotiated by Harris and Associates, the construction manager on the project. Because the building will be completed before the Agency Board meets again, authorization is requested with this not -to -exceed limit to avoid delaying project completion. Change Order No. 4 also includes $2,380 for changing the slate tile in the entry and atrium area, and $4,964 for furring out rafters to match glu-lam beams in the same atrium area. Both of these incidental changes were previously approved by the Executive Director under the authority granted him by the municipal procurement ordinance. Submitted by: Lauri Aylaian Redevelopment Manager mh Approval: fin cCarthy, ACM Redeve ment Carlos L. Ortega, E utiw Director Department Head: Dave Yrigoye Director of development/Housing Paul S. Gibson, Director of Finance G %RDA%jana Hunt%WPDATAWYLAIAN,STFRPTS%071405WDLCO4 d0C PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R19540A I 11775 CONSTRUCTION CHANGE ORDER Change Order No. 4 Contingency: YES ` NO X Contract Purpose: Construction of new Visitor Information Center Account No. 850-4358-433-4001 Contractor's Name: WDL Construction Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Trash and recycling enclosure to serve both Visitor Information Center and Henderson Community Building; Contract Change Order No. 00014 by Harris & Associates Dated 6/9/05; Contract Change Order No. 00015 by Harris & Associates Dated 6/9/05 Not To Exceed $43,343.97 TOTALS: NET CHANGE IN CONTRACT PRICE: $43,343.97 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 3,268,239.11 CONTINGENCY: Less: Expend. & Encumb. To Date: - 3,268,239.11 Amount Approved by Council: + Less: This Change Order Amount: - 43,343.97 Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - 43.343.97 Balance Remaining of Contingency: - The amount of the Contract will be (B - ,. -,,., d) Increased by the Sum of: Fortv Three Thousand. Three Hundred Forty- three and 97/100 Dollars ($43,343.97). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 7/14/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 7/14/05 SECRETARY Date Approved Chng-Ord RDA -Palm Desert Redevelopment Agency Palm Desert Visitor Center Project NI Harris & Associates CONTRACT CHANGE ORDER NO. 000I S To: Mike Vujica Date: June 09, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: COR #009 Suite B-3 Palm Desert, CA. 92260 Subject: Atrium Fur Strip Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: Please provide for the fur out of all rafters to match glue -lam beams with drywall furring channel (hat Track) in lieu of gypsum board. Also, install 25 gauge angle metal at all drywall to steel beam transitions. The reason for the change is due to the unevenness of the wood to hanger dimensions. For this work the contractor will be paid an agreed lump sum of $4,963.97 which includes all markups and surcharges. No time extensions were granted due to this change. COST OF CHANGE: CONTRACT TIME ADJUSTMENT: $4,963.97 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:, H ris & Associates File No.: 959-04 Issue File: D Accepted By: ate: WDL Construction /;� #Pm*er, e4evelopment Agency Page I of I 74-333 Highway I I I Palm Desert. CA 92260 Phone 760.346.6111 FAX 760.340.6433 rherrera@harris-assoccom (a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project MI Harris & Associates CONTRACT CHANGE ORDER NO. 00014 To: Michael Vujica Date: June 09, 200S WDL Construction 74-075 El Paseo Reference Spec. Section: COR #019 Suite B-3 Palm Desert, CA. 92260 Subject: Slate Pricing Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: Please provide the Savannah Slate Tile in Lieu of the specified Eurocal / Prairie Slate as approved by the Designer. The reason for the change is that the Architect and Contractor are unable to locate the specified tile and is therefore unable to obtain it. A tile matching the desired look was located from American Slate Company from Los Angeles under the product name of Savannah. Due to the price of the approved Savannah Tile a cost increase of $1.81 per square foot differential will be needed to aquire the approved material. A total price of this change is an Agreed Lump Sum $2,380.00 which includes all markups and surcharges for the cost of this change. No time extensions were granted due to this change. COST OF CHANGE: CONTRACT TIME ADJUSTMENT: $2,380.00„ 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By: Y U Ha4is & Associates File No.: 959-04 Issue File: Date Accepted By: WDL Const ction AF lei I filrC"A aa& PalmlDert Redevelopment Agency Page I of I 74-333 Highway I I I Palm Desert. CA 92260 Phone 760.346.611 1 FAX 760.340.6433 rherren@hams-assoc.com f_a_cco01