HomeMy WebLinkAboutR23980 Prest Vuksic Architects - 77107 California AvenueCONTRACT NO. R23980
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE STAFF TO ENTER INTO CONTRACT WITH PREST
VUKSIC ARCHITECTS FOR CONSULTING ARCHITECTURAL
SERVICES AT 77107 CALIFORNIA, PALM DESERT CALIFORNIA
SUBMITTED BY: JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR
CONTRACTOR: PREST VUKSIC, INC.
44-530 SAN PABLO AVENUE, SUITE 200
PALM DESERT, CA 92260
DATE: JULY 14, 2005
CONTENTS: PROPOSAL
Recommendation:
By Minute Motion, that the Redevelopment Agency Board:
1) Authorize staff to enter into contract with Prest Vuksic Architects for:
a) Consulting architectural services at 77107 California Avenue in an
amount not to exceed $75,300 for consulting architectural services
based on the proposal, allowances and hourly rates in "Exhibit A"; and
b) Architectural Construction Observation in an amount not to exceed
$48,000; and
c) Authorize an allowance to Priest Vuksic for civil engineering in the
amount of $48,300; and
d) Authorize an allowance for reimbursable costs in the amount of
$12,000; and
2) Authorize Chairman to execute such contract.
Executive Summary:
Approval of this request will expedite the project's continuation. Denial will result in
significant delays in the project.
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CONTRACT NO. R23980
Staff Report
Enter into contract with Prest Vuksic, Inc.
July 14, 2005
Page 2
Discussion:
The Agency owns a 141 unit complex at 77107 California Avenue. Pursuant to previous
authorization, the prior architects services on this project were terminated. In order to
complete the necessary consulting architectural work at the above property, staff is
recommending that we negotiate a contract with Prest Vuksic Architects at the stated
hourly rates in "Exhibit A" in an amount not to exceed $75,300 for consulting architectural
work; and an amount not to exceed $48,000 for achitectural construction observation plus
an allowance for reimbursables of $12,000. The contract will be based on actual hours
worked, and is based on a rough estimate by looking at the existing drawings. If the
estimated time or allowance is not necessary, the Agency will not be charged.
Staffs intention is to finish the drawings and the bid specifications in order to go out to bid
by the end of the year. California Villas is currently in the construction document phase of
the architectural drawings. Prest Vuksic will assist the Agency to compile the necessary
plans and civil engineer drawings to produce a full bid package for the Agency and will
provide contract administration during the construction process. Prest Vuksic will also
contract with a civil engineer for the site civil and precise grading plan for this project and
is given a $48,300 allowance for this purpose.
Staff recommends approval of the contract to expedite the project's continuation.
Su ed by: ` j Department Head:
iahet Moore Dave Yrigoyei /
Hausfng Authority Administrator Director of R, elopment/Housing
ULTM
Approval:
Allcra
Justin Carthy, ACM/Redevelopment Paul Gib
Carlos drte xecutive Director
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Tinance
PREST•VUKSIC
A R C H I T E C T S
PROPOSAL FOR ARCHITECTURAL SERVICES
July 5, 2005
Owner: The City of Palm Desert
Palm Desert Redevelopment Agency
Palm Desert Housing Authority
Architect: Prest/ Vuksic Architects
Project: California Villas Apartment Renovation
1. SCOPE OF PROJECT
Assist the City of Palm Desert as a "Consulting Architect" for the project. As such, Prest Vuksic
Architects would not "take over" the drawings, but rather review them and provide assistance to the
City as required to complete the project. Assistance would be as follows:
Review and "plancheck" construction documents
Coordinate review of structural, mechanical, electrical and plumbing documents with Prest Vuksic Consultants
Review any discovered errors and omissions with the City
Provide clarification drawings of areas identified as having errors or omissions.
Provide Bidding Assistance
Provide Construction Administration Services
11. SCOPE OF SERVICES
AS BUILT DRAWINGS
1.1 Identify critical as -built areas.
1.2 Verify as -built dimensions of critical areas.
2. DESIGN PHASE
44530 SAN PABLO AVE SUITE 200 PALM DESERT CA 92260 T . 760 779 5393 F . 760 779 5395
Proposal for Architectural Services
California Villa Apartment Renovation
2.1 Review the project in terms of design and make suggestions for design modifications, if any, that the Architect
believes would improve the appearance, use of space, massing, circulation, etc.
2.2 Incorporate any design revisions that are agreeable to the City.
2.3 Provide presentation drawings, if revisions are extensive enough to warrant it for review by the Architectural
Review Commission, Planning Commission, and City Council.
It is understood that the Design of the project as it currently stands is acceptable and it is not the intent of the City or
the Architect to redesign the project, other than those suggestions noted above in Section 2 "Design Phase".
CONSTRUCTION DOCUMENT PHASE:
3.1 Conduct a project walk with Architect's Consultants to orient the project team.
3.2 Provide plancheck services for the Construction Documents and provide clarification drawings for errors and
omissions that are discovered. It is the Architect's understanding that the Grading and Drainage plan will need
to be redone by the Architect's Civil Engineer.
The Architect and his Consultants will review and "plancheck" the following construction documents.
a. Topographic Survey (Review Only)
b. Grading and Drainage Plan (To be redesigned and drawn by Architect's Civil Engineer)
c. Architectural Site Plan (by Architect)
e. Architectural Drawings of the Apartment Buildings and Common Area Structures (by Architect)
f. Structural Drawings, Details and Calculations (by Structural Engineer)
g. Mechanical Drawings (by Mechanical Consultant)(replacement of wall units only - will be handled during
construction)
h. Electrical Drawings, Panel Distribution and Load Calculations (by Electrical Consultant)
i. Plumbing Drawings (by Plumbing Consultant)
j. Landscape/ Handscape/ Irrigation and Site Lighting Drawings (by Landscape Architect)
k. Energy Calculations (by Energy Consultant)(may not be required)
1. Project Specifications (by Architect)(not found in packet - City will provide "front end" spec.)
3.3 Consultants retained by the Architect: Structural Engineer, Mechanical/ ElectricaU Plumbing Consultants,
Energy Consultant, Civil Engineer and Landscape Architect.
4. BIDDING PHASE:
4.1 Upon completion of the Construction Document Phase, the Architect will perform the following services:
a. Distribute plans and specifications.
b. Answer questions from the Owner or Bidding Contractors and consider proposed alternates.
c. Provide clarifications as required.
CONSTRUCTION OBSERVATION PHASE:
5.1 During the construction of the project the Architect will provide the following services:
a. Interpret plans and specifications as required.
b. Observe construction for compliance with the design.
c. Review shop drawings and project submittals.
d. Review change orders if requested.
e. Prepare punchlist of project deficiencies at the point of substantial completion.
Proposal for Architectural Services
California Villa Apartment Renovation
6. ADDITIONAL SERVICES and MISCELLANEOUS PROVISIONS
It is understood that the Architect will make his best effort to uncover as many errors and omissions as they are
able. It is further understood that the Architect will exercise a normal industry standard of care and
competence in doing so. The Architect is not responsible for errors or omissions that may be in the drawings
that are not identified.
The Architect reserves the right to change the estimated maximum fee if it is deemed that there are sufficient
errors and omissions to warrant such a change after further review of the drawings. All allowances are such
that if unused, may be applied to another line item, with Owner's approval, provided the contract total is not
exceeded. Any item which will cause the hourly allotment or allowance to exceed contract total, must be
requested in writing for approval by Owner.
Design revisions, if any, authorized by the City would be deemed as an additional service. Additional services
are to be billed using the attached hourly rate schedule.
III. FEE PROPOSAL
All fees will be charged at hourly rates noted under this section (Item #3), unless it so notes "Allowance" in
which case Section 2 Item 6 will apply.
1.1 ARCHITECTURAL
As Built Verification
Plancheck of Architectural Drawings:
"Front end" specification review with City
Project Specifications
Mechanical Drawings and Specifications:
Electrical Drawings and Specifications:
Plumbing Drawings and Specifications:
Structural Drawings and Specifications:
Energy Calculations:
$ 5,500
$ 5,000
$ 2,000
$ 3,500
No allowance (replace wall units as needed only)
$ 1,000 (coordination only)
$ 13,250 (includes need for building to be repiped)
$ 3,800 allowance
No allowance (may not be required)
Landscape/ Hardscape/ Irrigation Drawings and Spec's: $ 3,500 allowance
Site Lighting Drawings and Specifications: None (included in Electrical Drawings)
Architects multiplier to Consultant Fees: 15% of $21,550
Architects Clarification Drawings and Documents:
Consultant Clarification Drawings and Documents:
Architects multiplier (15% of $10,000)
Bidding Assistance Phase:
TOTAL ARCHITECTURAL:
$ 3,250
$ 18,000 allowance
$ 10,000 allowance
$ 1,500
$ 5,000 (assumes 4 week bid time without rebid)
$ 75,300
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Proposal for Architectural Services
California Villa Apartment Renovation
1.2 CONSTRUCTION OBSERVATION PHASE:
1.3 CIVIL
Architect's Coordination With and Review of Civil:
New Grading and Drainage Plan:
Architects multiplier (15% of $40,000)
TOTAL CIVIL:
1.4 REIMBURSABLE EXPENSES:
GRAND TOTAL not to exceed:
$ 48,000
$2,300
$ 40,000 allowance
$ 6,000
$ 48,300
$ 12,000 allowance
$183,600
2. REIMBURSABLE EXPENSES are in addition to the Architect's compensation and include actual
expenditures made by the Architect and the Architect's employees in the interest of the Project for the
expenses listed in the following subparagraphs:
a. Expenses of transportation and living expenses in connection with transportation outside the Coachella
Valley authorized by the Owner.
b. Long distance communications.
c. Fees paid in securing approvals of authorities having jurisdiction over the project.
d. Computer Plotting and Reproduction of drawings, specifications and other documents.
e. Postage and special handling of documents.
f. Data processing and photographic production techniques.
3. HOURLY RATE SCHEDULE
Principal Architect: $175/hr.
Project Manager: $125/hr.
Senior CADD Operator: $85/Itr.
Intermediate CADD Operator: $75/hr.
Junior CADD Operator: $65/hr.
Secretary: $45/hr.
Please do not hesitate to call if you have any questions or concerns. If this proposal is to your satisfaction, we will
prepare a contract for your review.
AIA
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