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HomeMy WebLinkAboutPrelim Minutes - RDA 05/26/2005PRELIMINARY MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, MAY 26, 2005 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER - 3:00 P.M. Chairman Crites convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Vice Chairman Jim Ferguson Member Richard S. Kelly Member Robert A. Spiegel Chairman Buford A. Crites Also Present: Carlos L. Ortega, City Manager Robert W. Hargreaves, Deputy City Attorney Sheila R. Gilligan, ACM for Community Services/Acting City Clerk Justin McCarthy, ACM for Redevelopment Mark D. Greenwood, City Engineer Amir Hamidzadeh, Director of Building & Safety Paul S. Gibson, Director of Finance/City Treasurer Duane K. Munson, Interim Director of Human Resources Michael J. Errante, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Robert P. Kohn, Director of Special Programs Walt Holloway, Battalion Chief, Palm Desert/Riverside County Fire Dept. Mary P. Gates, Administrative Secretary III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) None PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 IV. ADJOURN TO CLOSED SESSION Request for Closed Session: Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: 42-455 Washington Street (APN 637-017-002) Negotiating Parties: Agency: Justin McCarthy/Palm Desert Redevelopment Agency Property Owner: Alex Mogharebi, Marcus Millichap Under Negotiation: x Price x Terms of Payment 2) Property: 10 acres ±, NEC Country Club Drive/Desert Willow Drive Negotiating Parties: Agency: Carlos L. Ortega/City of Palm Desert/Palm Desert Redevelopment Agency Property Owner: Sanderson J. Ray/Desert Springs Partners Under Negotiation: x Price x Terms of Payment 3) Property: 30-acre Site, NEC Portola Avenue/Gerald Ford Drive Negotiating Parties: Agency: Carlos L. Ortega/City of Palm Desert/Palm Desert Redevelopment Agency Property Owner: Michael Marix/Cornerstone Developers, Inc. Under Negotiation: x Price x Terms of Payment Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(b): Number of potential cases: 1 Conference with Legal Counsel regarding significant potential to initiate litigation pursuant to Government Code Section 54956.9(c): Number of potential cases: 1 Upon motion by Kelly, second by Benson, and a 5-0 vote of the Agency Board, the following item was added to the Closed Session Agenda: Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(a): a) Palm Desert Redevelopment Agency v. La Chimia, Riverside County Superior Court Case No. INC 032318 2 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 Member Kelly moved to adjourn the meeting to Closed Session at 3.03 p.m. Motion was seconded by Ferguson and carried by a 5-0 vote. Chairman Crites reconvened the meeting at 4.00 p.m. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None VI. PLEDGE OF ALLEGIANCE - Vice Chairman Jim Ferguson VII. INVOCATION - Member Robert A. Spiegel VIII. ORAL COMMUNICATIONS - B MR. MIKE BRACKEN, 40-112 Sagewood Drive, Palm Desert, noted he was Tournament Director for the CalState San Bernardino Palm Desert Campus Golf Annual Scholarship Tournament. He said last year President Karnig created a tournament within the tournament so that municipalities could have a "friendly" competition to win the President's Cup. Last year's event was won by the City of Indian Wells; the City of Palm Desert won this year's event with the team of City Manager Carlos Ortega, ACM for Development Services Homer Croy, Senior Management Analyst Martin Alvarez, and Director of Redevelopment David Yrigoyen. He presented the President's Cup to the City Council and City Manager, noting that it would be on display at the City of Palm Desert until April of 2006, when it would be returned for presentation to next year's winner. He added that this year's event netted a little over $47,000 for the Campus and the Scholarship Campaign. He expressed appreciation to the City for its support. MR. STAN FORD, Coachella Valley Recreation and Park District, noted that he had previously distributed to the Council an Economic Impact Study on the Senior Games done by Craig Kelsey, Ph.D. He said he and Dr. Kelsey had been asked to generate an article for the California Parks & Recreation official magazine, a copy of which he submitted to the City Clerk. He said he had also been asked to produce case studies and present those around the country, with invitations to attend four state conferences and possibly the national conference to talk about the Senior Games. On a different subject, he said the National Recreation and Park Association, with19,000 members from local, state, and national parks, puts on several national schools each year, one of which is the national school on inclusion, dealing with handicap programs. This particular school would be held in the Coachella Valley .c7 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 this September, and the Coachella Valley Recreation and Parks District had been asked to be the local host. He provided copies of the brochure to the City Clerk. MR. FORD further noted that the Coachella Valley Recreation and Park District would be accepting proposals next week for a master plan for the District. Because the District currently serves 15 communities within the Valley, he said there was a lot of overlap, redundancies, and possibly economy to scale cost savings with the District doing a master plan. In addition, because the 15 communities within the District boundaries may wish to have their own separate and distinct plans, the RFP was structured in a way that would allow alternate plans (for example, the District gets its master plan, and the City of Indio wants a separate plan just for that city — a partnership can be done to realize those savings). He said if Palm Desert was interested in having that dialogue, he would be happy to discuss it with appropriate staff. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION TO THE CITY OF PALM DESERT/PALM DESERT REDEVELOPMENT AGENCY BY UNITED WAY OF THE DESERT. On behalf of the United Way of the Desert, Mr. Jeff Thiery and Mr. Bill Powers presented the City Council with a Platinum Award for the City's recent employee campaign, noting that this award was for donation of $100 or more per employee. Mr. Powers added that the City had received this special award eleven out of the last fourteen years. B. PRESENTATION TO THE CITY COUNCIL/AGENCY BOARD BY THE RETIRED AND SENIOR VOLUNTEER PROGRAM (R.S.V.P.). Representatives from the Retired and Senior Volunteer Program (R.S.V.P.) were not able to attend this meeting. C. PRESENTATION TO RECOGNIZE PALM DESERT HIGH SCHOOL STUDENT AUSTIN WEISS FOR PERFECT SCORE ON THE S.A.T. On behalf of the City Council, Mayor Crites presented Austin Weiss with a plaque and a gift certificate in honor of his perfect score on the S.A.T. Mr. Neil Lingle, President of the Desert Sands Unified School District Board of Education, also congratulated Mr. Weiss, noting that only 100 out of 300,000 people achieve that high score. 112 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 Mr. Weiss thanked the Council and stated that he was happy to represent the City of Palm Desert. 5 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 D. INTRODUCTION OF THE CITY OF PALM DESERT'S "RECYCLE BINNEY." Senior Management Analyst Frankie Riddle introduced the City of Palm Desert's "Recycle Binney" mascot and newly created commercial, designed to educate the public about recycling and the automated recycling collection program as well as to encourage residents to increase its use of the gray recycle bin. She showed the commercial, noting that it would be aired beginning Friday, May 27, 2005, on KMIR, KESQ, CBS, and Time Warner. She noted that the mascot would make appearances at schools and special events and would be promoting recycling and handing out promotional materials. She offered to answer any questions. E. National Traffic Operations Coalition Award City Engineer Mark Greenwood noted that the National Traffic Operations Coalition conducted a nationwide survey and had received responses from approximately 400 cities, counties, and states relative to construction, operation, and maintenance of their traffic signals — the City of Palm Desert was ranked in the top ten for the best signals. He said this could only be achieved with the leadership, support, and assistance of the City Council and staff, including Transportation Engineer Mark Diercks, Signal Specialist Robert Becerra, and Engineering Technician Alfredo Contreras. On behalf of his colleagues, Chairman/Mayor Crites thanked City staff for placing Palm Desert in the "A+" category. F. Sister Cities International Innovation Award for Humanitarian Assistance Mrs. Gilligan announced that Sister Cities International was awarding the Palm Desert Sister Cities Committee the Innovation Award for Humanitarian Assistance for all of the activities between Palm Desert and its sister city of Ixtapa-Zihuatanejo. She said community partnerships had been formed with Eisenhower Medical Center, the Fire Department, Boy Scouts, and Rotary International of Palm Desert to send medical supplies and equipment to Ixtapa-Zihuatanejo for its new rural hospital, which had no supplies. One fire truck and two ambulances had also been donated, and maintenance and training had been provided on use of emergency vehicles. She said as part of that, the City's Fire Chief had just returned from Ixtapa-Zihuatanejo after providing training to 110 individuals on both the use of the fire equipment and fire response. She added that 62 members of the Fire Department would be visiting Ixtapa-Zihuatanejo in August and had each committed to spending three days in additional training. She noted that the Sister Cities 0 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 Committee and staff had worked diligently, and she acknowledged the efforts of the entire Committee, including Rose Mary Ortega and Donna Gomez. With Agency Board concurrence, Chairman Crites suspended the remainder of the Agenda at this point in order to consider City Council Public Hearing "A". Please see that portion of the Minutes for Council discussion and action. X. CONSENT CALENDAR A. MINUTES of the Regular Redevelopment Agency Meeting of May 12, 2005. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 234RDA, 241 RDA, 235-Housing, 242-Housing, 236HA, and 243HA. Rec: Approve as presented. C. COMMITTEE AND COMMISSION MEETING MINUTES. 1. Citizens' Advisory Committee for Project Area No. 4 Meeting of April 18, 2005. 2. Entrada del Paseo Steering Committee Meeting of March 11, 2005. Rec: Receive and file. D. REQUEST FOR RATIFICATION of Contract Amendment No. 1 to Contract No. R22730 — Final Design Civil Engineering Services for Single-family and Senior Housing Portion of the 40-acre Site (Merle Drive/42nd Avenue). Rec: By Minute Motion, ratify Contract Amendment No. 1 in the amount of $3,000 to the subject contract with MSA Consulting, Rancho Mirage, California, for preparation of two legal descriptions associated with the Redevelopment Agency's single-family and senior housing project — funds are available in Account No. 870-4698-466-4001. Upon motion by Ferguson, second by Spiegel, the Consent Calendar was approved as presented by a 5-0 vote of the Agency Board. XI. CONSENT ITEMS HELD OVER None 7 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 XII. RESOLUTIONS None XIII. NEW BUSINESS A. REQUEST FOR APPROVAL OF THE SUBSTITUTION OF SUBCONTRACTORS FOR CONSTRUCTION OF THE PALM VILLAGE APARTMENTS (CONTRACT NO. R21780). Chairman Crites noted the staff report and recommendation in the packets. Member Kelly moved to, by Minute Motion, approve the following subcontractor substitutions for the subject contract with Taylor Frager, Temecula, California: 1) ALLCO Millwork, Inc., Corona, California, for Diversified Openings, Ontario, California; 2) R. C. Tile, Hesperia, California, for The Works Floor & Wall, Cathedral City, California. Motion was seconded by Ferguson and carried by a 5-0 vote. B. REQUEST FOR APPROVAL OF CONTRACT AMENDMENT NO. 2 TO CONTRACT NO. R19060 — ARCHITECTURAL SERVICES FOR APARTMENT COMPLEX KNOWN AS PALM VILLAGE APARTMENTS. Chairman Crites noted the staff report and recommendation in the packets. Member Benson moved to, by Minute Motion: 1) Approve Contract Amendment No. 2 in the amount of $27,471 to the subject contract with Robbins, Jorgensen, Christopher, Newport Beach, California, for additional professional services plus $8,800 for allowable reimbursable expenses; 2) authorize the transfer of $16,432 from contingency to base for the subject contract, with the remaining $19,839 available in Account No. 870-4349-433-4001; 3) authorize the Chairman to execute said Contract Amendment. Motion was seconded by Ferguson and carried by a 5-0 vote. C. REQUEST FOR APPROVAL OF THE PURCHASE OF FURNISHINGS AND RETAIL MERCHANDISE DISPLAY FIXTURES FOR THE NEW PALM DESERT VISITOR INFORMATION CENTER. Chairman Crites noted the staff report and recommendation in the packets. Member Benson moved to, by Minute Motion, approve the purchase of furniture and retail merchandise display fixtures recommended by the Entrada del Paseo Steering Committee for the new Visitor Information Center, and authorize the following procurement instruments: 1) Purchase Order in the amount of $102,247 plus a $10,225 contingency to G/M Business Interiors, Riverside, California, for the purchase of furniture; 2) Purchase 0 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 Order in the amount of $9,493 plus $949 contingency to Office Depot, Los Angeles, California, for the purchase of back -of -house furniture; 3) Agreement with F & B, Inc./Nanemone, Pomona, California, in the amount of $45,000 plus $4,500 contingency for the design and fabrication of retail fixtures and brochure display racks — funding for these purchases is available in Account No. 850-4358-433-4001; use of contingency requires additional action by the Agency Board. Vice Chairman Ferguson asked whether the furniture had been selected by the Committee or if the tenants had been involved with the selection. Redevelopment Manager Lauri Aylaian responded that a subcommittee comprised of building users, architects, and designers made recommendations to the Committee. She added that the majority of tenants were unknown at this point in time. Member Ferguson seconded by motion, and it carried by a 4-0-1 vote, with Member Kelly ABSTAINING. D. REQUEST FOR APPROVAL OF AMENDMENT NO. 2 TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE PALM DESERT REDEVELOPMENT AGENCY AND THE PALM DESERT DEVELOPMENT COMPANY. Chairman Crites noted the staff report and recommendation in the packets. Member Spiegel moved to, by Minute Motion: 1) Approve Amendment No. 2 to the subject Disposition and Development Agreement (DDA) between the Palm Desert Redevelopment Agency and the Palm Desert Development Company, amending the terms for payment in lieu of property taxes (PILOT), and amending the terms of the Energy Savings Payment and allowable energy saving features; 2) authorize the Chairman to execute the Amendment to the DDA and any other documents necessary to facilitate such amendment. Motion was seconded by Kelly and carried by a 4-0-1 vote, with Vice Chairman Ferguson ABSTAINING. E. REQUEST FOR ADOPTION OF RESOLUTIONS APPROVING PAYMENT BY THE PALM DESERT REDEVELOPMENT AGENCY FOR ALL OR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION OF THE PORTOLA AVENUE BRIDGE AT THE WHITEWATER CHANNEL (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Mayor/Chairman Crites noted the staff report and recommendation in the packets. 0 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 Mayor Pro TemNice Chairman Ferguson moved to waive further reading and adopt: 1) City Council Resolution No. 05-35, approving payment by the Palm Desert Redevelopment Agency for all or part of the cost of the installation and construction of the Portola Avenue Bridge at the Whitewater Channel; 2) Redevelopment Agency Resolution No. 501, approving payment by the Palm Desert Redevelopment Agency for all or part of the cost of the installation and construction of the Portola Avenue Bridge at the Whitewater Channel. Motion was seconded by Kelly and carried by a 5-0 vote. 10 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 XIV. CONTINUED BUSINESS None XV. OLD BUSINESS None XVI. PUBLIC HEARINGS None XVII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AGENCY None XVIII. ADJOURNMENT With Agency Board concurrence, Chairman Crites adjourned the meeting at 5:50 p.m. ATTEST: BUFORD A. CRITES, CHAIRMAN SHEILA R. GILLIGAN, ACTING SECRETARY 11 PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 26, 2005 PALM DESERT REDEVELOPMENT AGENCY 12