The URL can be used to link to this page

Home My WebLink AboutR22810 CA1 and 2 Harris & Associates - New Visitor Information CenterTL G PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONTRACT AMENDMENTS NOS. 1 AND 2 TO HARRIS & ASSOCIATES (CONTRACT NO. R22810) FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES ASSOCIATED WITH THE CONSTRUCTION OF A NEW VISITOR INFORMATION CENTER AT ENTRADA DEL PASEO SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: HARRIS & ASSOCIATES 74-333 HIGHWAY 111, STE. 101 PALM DESERT, CA 92260 DATE: JUNE 23, 2005 CONTENTS: CONTRACT AMENDMENTS NOS. 1 AND 2 Recommendation: By Minute Motion, that the Agency Board: Approve Contract Amendments Nos. 1 and 2 in a total amount not -to - exceed $24,005 to Harris & Associates of Palm Desert, California (Contract No. R22810) for provision of additional construction management services and for a six -week extension of the contract duration coincident with the extension of the construction contract; and 2. Authorize Finance Director to move $9,828 from contingency to base for these contract amendments. The remaining $14,177 necessary for these contract amendments is available in Account No. 850-4358-433-4001. Discussion: On 27 May 2004, the Redevelopment Agency Board awarded a contract to Harris & Associates for provision of construction management services for the construction of the new Visitor Information Center at the Entrada del Paseo project. The construction is approximately 75% complete and Harris & Associates has been performing the required services in a satisfactory manner. Staff Report Approve Contract Amendments Nos. 1 and 2 to Harris & Associates Contract No. R22810 Page 2 of 2 June 23, 2005 During the course of construction of the new building, several changes have been necessitated which have impacted work activities on the contractor's critical path. This impact has entitled the construction contractor to additional time for completion of construction. Under separate cover, the Agency Board is being asked to consider and approve change orders that will extend the construction completion deadline to 27 July 2005. Simultaneously, the scope of the construction contractor's work has been increased to incorporate additional work that was originally envisioned to be performed by separate contractors. Agency staff has directed the construction manager to perform additional professional services in the coordination, oversight and management of this additional construction work. As a result of the increased scope of work and increased contract duration, the construction management contract warrants modification to compensate for the additional professional services required. Contract Amendment No. 1, in the amount of $9,500, provides compensation for additional services associated with the increase in scope. These services include construction management for the landscape and exterior lighting; the furnishing, fixtures and equipment; and the monument signage for the project. Contract Amendment No. 2, in an amount not -to -exceed $14,505, provides compensation the extended contract duration. This contract amendment anticipates that the professional services of Harris & Associates will be required through 15 August 2005. Agency staff recommends approval of the subject contract amendments in order to facilitate the timely completion of the new Visitor Information Center. Submitted by: uri Aylaiar Redevelopment Manager mh Ap oval: J tiri McCarthy, ACM Red elopment Carlos L. Ortega,;Kecutive Director Department Head: Daveen Direc Redevelopment/Housing Paul S. Gibson, Director of Finance GARDAWaria Hunt\WPDATA\AYLAIAMSTFRPTS\062305contractamndsharTisassocs.doc PRIM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R22810 I 11468 CONTRACT AMENDMENT Change Order No. 1 Contingency: YES X I NO Contract Purpose: Visitor Information Center Contract Management Account No. 850-4358-433-4001 Contractor's Name: Harris & Associates Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional Contract Management services as outlined in letter from Ms. Aylaian of the Palm Desert Redevelopment Agency to Mr. Herrera of Harris & Associates dated June 1, 2005. $9,500.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $9,500.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + CONTINGENCY: i Less: Expend. & Encumb. To Date: - Amount Approved by Council: + 9,828.00 Less: This Change Order Amount: - Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 9,500.00 REMAINING FOR PROJECT: - Balance Remaining of Contingency: 328.00 The amount of the Contract will be Increased by the Sum of: Nine Thousand Five Hundred and NO/100 Dollars ($ 9,500.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE D CTOR (CONTRACTOR ei(,/Q L-/ a� 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05 SECRETARY Date Approved Amend -RDA PAZM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # I R22810 I 11468 CONTRACT AMENDMENT Change Order No. 1 Contingency: YES X I NO Contract Purpose: Visitor Information Center Contract Management Account No. 850-4358-433-4001 Contractor's Name: Harris & Associates Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional Contract Management services as outlined in letter from Ms. Aylaian of the Palm Desert Redevelopment Agency to Mr. Herrera of Harris & Associates dated June 1, 2005. $9,500.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $9,500.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + CONTINGENCY: Less: Expend. & Encumb. To Date: - Amount Approved by Council: + 9,828.00 Less: This Change Order Amount: - Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 9,500.00 REMAINING FOR PROJECT: - Balance Remaining of Contingency: 328.00 The amount of the Contract will be (Beereased) Increased by the Sum of: Nine Thousand Five Hundred and NO/100 Dollars ($ 9,500.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXEC TIV (RECTOR dONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05 SECRETARY Date Approved Amend -RDA PAIM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # I R22810 I 11468 CONTRACT AMENDMENT Change Order No. I 1 Contingency: I YES X I NO Contract Purpose: Visitor Information Center Contract Management Account No. I 850-4358-433-4001 Contractor's Name: Harris & Associates Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional Contract Management services as outlined in letter from Ms. Aylaian of the Palm Desert Redevelopment Agency to Mr. Herrera of Harris & Associates dated June 1, 2005. $9,500.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $9,500.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + CONTINGENCY: Less: Expend. & Encumb. To Date: - Amount Approved by Council: + 9,828.00 Less: This Change Order Amount: - Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 9,500.00 REMAINING FOR PROJECT: - Balance Remaining of Contingency: 328.00 The amount of the Contract will be Increased by the Sum of: Nine Thousand Five Hundred and NO/100 Dollars ($ 9,500.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXE IVE ECTOR ONTRACTOR e7L l° �e? 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05 SECRETARY Date Approved .Amend -RDA Palm Desert Redevelopment Agency Palm Desert Visitor Center Project 01 Harris & Associates TRANSMITTAL NO. 00182 TO: Lauri Aylaian DATE: 6/2/2005 Palm Desert Redevelopment Agency 73-510 Fred Waring Drive REF: Contract Amendment #01 Palm Desert, CA 92260-2578 Additional Services Phone:760.346.0611 Fax:760.341.6372 WE ARE SENDING: SUBMITTED,FOR: ❑ Shoo Drawings M ADproval ❑ ADDroved as Submitted ❑ Resubmit 0 Conies for ADoroval ❑ Letter ❑ Your Use/Information ❑ Approved as Noted ❑ Submit 0 Copies for Distribution ❑ Prints ❑ As Requested ❑ Returned After Loan ❑ Returned 0 Copies Corr. Print ❑ Change Order ❑ Review and Comment ❑ Returned for Corrections ❑ Plans SENT VIA: r,..-....:. 14 ❑ Samples ❑ Hand Delivered ❑ Specifications ❑ U.S. Mail ❑ Other: ❑ Overnight: ❑ Faxed: ITEM NO. COPIES DATE „_, ITEM , NUMBER` DESCRIPTION , ,;`.,STATUS 01 03 6/2/2005 Contract Amenment #01 Remarks: Lauri, Please find attached; (3) copies of Contract Amendment #01 in accordance with the added scope of services as mutually agreed and outlined in your letter dated 01 JUN05. Thank you very 7�(\ Signed: v - Ra4niro Herrera Copies To: Transmittal and Attachments: HA Project Files: File: 959-04.Transmittal #00182 Issue File: Dated: nG fil Z- f ll S- ECEIVED R 'JUN 07 2005 Palm Desert RDA. Page I of 1 f a_tr_01 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 1 1 FAX 760.340.6433 rherrera@harris-assoc.com PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R22810 I 11468 CONTRACT AMENDMENT Change Order No. 2 Contingency: YES X I NO X Contract Purpose: Visitor Information Center Construction Management Account No. 850-4358-433-4001 Contractor's Name: Harris & Associates Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional Contract Management services due to construction time extension $14,505.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $14,505.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 20,108.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 20,108.00 Amount Approved by Council: + 9,828.00 Less: This Change Order Amount: - 14,177.00 Less: Prior Change Order(s): - 9,500.00 BALANCE OF BUDGET Less: This Change Order: - 328.00 REMAINING FOR PROJECT: - 14,177.00 Balance Remaining of Contingency: 0.00 The amount of the Contract will be Increased by the Sum of: Fourteen Thousand. Five Hundred Five and NO/100 Dollars ($ 14,505.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6123/05 SECRETARY Date Approved Amend -RDA PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R22810 I 11468 CONTRACT AMENDMENT Change Order No. 2 Contingency: YES X I NO X Contract Purpose: Visitor Information Center Construction Management Account No. 850-4358-433-4001 Contractor's Name: Harris & Associates Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional Contract Management services due to construction time extension $14,505.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $14,505.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 20,108.00 CONTINGENCY: Less: Expend. & Encumb. To Date- - 20,108.00 Amount Approved by Council: + 9,828.00 Less: This Change Order Amount: - 14,177.00 Less: Prior Change Order(s): - 9,500.00 BALANCE OF BUDGET Less: This Change Order: - 328.00 REMAINING FOR PROJECT: - 14,177.00 Balance Remaining of Contingency: 0.00 The amount of the Contract will be (Deereased) Increased by the Sum of: Fourteen Thousand. Five Hundred Five and NO/100 Dollars ($ 14,505.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05 SECRETARY Date Approved .Amend -RDA PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R22810 I 11468 CONTRACT AMENDMENT Change Order No. 2 Contingency: YES X I NO X Contract Purpose: Visitor Information Center Construction Management Account No. 850-4358-433-4001 Contractor's Name: Harris & Associates Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE (Supplemental Plans and Specifications Attached) In Contract Price Additional Contract Management services due to construction time extension TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: INCREASE In Contract Price $14, 505.00 $14,505.00 , TOTAL BUDGET FOR PROJECT: + 20,108.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 20,108.00 Amount Approved by Council: + 9,828.00 Less: This Change Order Amount: - 14,177.00 Less: Prior Change Order(s): - 9,500.00 BALANCE OF BUDGET Less: This Change Order: - 328.00 REMAINING FOR PROJECT: - 14,177.00 Balance Remaining of Contingency: 0.00 The amount of the Contract will be (Decreased) Increased by the Sum of: Fourteen Thousand. Five Hundred Five and NO1100 Dollars ($14,505.00 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05 SECRETARY Date Approved ...Amend -RDA 7 06/09/2605 17:18 17608379487 9 HARRIS R MIRAGE PAGE 02 Letter #03 June 09, 2005 Attn: Lauri Aylaian City of Palm Desert Redevelopment Agency Development Manager City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA. 92260-2578 RE: Visitors Information Ceuter Project Subject: Construction Management Services Amendment 402 - Contract Time Extension Ms. Alyaian, Harris & Associates Program Managers Construction Managers Civi( Engineers In following up with our most recent discussions, please accept this letter as a formal request for extended Construction Management related services and costs beyond the initial contract completion date of 07JUL05. The Visitor Center's current contract completion date of 28JUL05 is due to City initiated additions or design related revisions during the construction process to date. Throughout the course of this project our Palm Desert staff has maintained the budget at an. average monthly base rate of $9,670 per month. Given the recent series of Landscape, Signage, and Site revisions; I respectively recommend our extended CM services be budgeted to at least I SAUG05. This will allow some budget flexibility in event the landscape revision durations extends beyond the current contract completion date or for some unforeseen reasons. Therefore, the total requested amendment #02 amount is S14,505.00 If you should have any questions or require additional information, contact me at your earliest convenience. Sincerely, HARRIS & AS OCIATES iro S. Herrera, Jr. Regional Manager File; H&A.PDRDANIC Ur.003 74-333 Highway 111, Suite 101 Palm Desert, California 92260 760.340.6111 FAX 760.340.6433 coachellavalley@hanis-assoc.com