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Home My WebLink AboutR19540A CO2 WDL Construction - New Visitor Information CenterPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFY CONSTRUCTION CHANGE ORDER NO. 2 TO WDL CONSTRUCTION (CONTRACT NO. R19540-A) FOR MISCELLANEOUS FIELD CHANGES INCIDENTAL TO THE CONSTRUCTION OF A NEW VISITOR INFORMATION CENTER AT ENTRADA DEL PASEO SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: WDL CONSTRUCTION 74-075 EL PASEO, STE. B3 PALM DESERT, CA 92260 DATE: JUNE 23, 2005 CONTENTS: CONSTRUCTION CHANGE ORDER NO. 2 Recommendation: By Minute Motion, that the Agency Board: Ratify Construction Change Order No. 2 in the amount of $24,464.34 to WDL Construction of Palm Desert, California, for seven miscellaneous field -directed changes necessary for the construction of the new Visitor Information Center at Entrada del Paseo. The net contract increase for this work is $24,464.34 and a ten calendar day time extension. 2. Authorize Finance Director to move $24,464.34 from contingency to base for the subject change order. Discussion: On 9 September 2004, the Agency Board awarded Contract No. R19540-A to WDL Construction for the construction of a new 8,200 square foot Visitor Information Center. During the construction process, some unanticipated conditions have arisen which have necessitated that the contractor perform additional work. These changes include: the addition of wood -framed mechanical sleepers and plywood crickets; revision of the parapet wall height, metal roof structure and other items incidental to proper roof drainage; changing foil -backed FFK insulation to unfaced fiber glass bat; deletion of a domestic water booster pump; revisions to the wood framing and drywall at the high atrium windows; addition of a remote drinking fountain chiller to serve the public water Staff Report Ratify Change Order No. 2 to WDL Construction (Contract No. R19540A Page 2 of 2 June 23, 2005 fountain; deletion of incidental cabinetry and countertops from the theater; and revisions to the window configuration in Room 113. Because several of the changes described above impacted work on critical path items identified in the current construction schedule for the Visitor Information Center, the contract time warrants a ten calendar day increase. The revised contract completion date will be 27 July 2005. The work included in Change Order No. 2 was approved by the Executive Director under the authority granted by Section 3.30.270 of the Palm Desert Municipal Code. This same section of Code requires this report of the Executive Director's action. Money for this additional work is available in the existing contract contingency. Submitted by: Lauri Aylaian Redevelopment Manager mh Approval: . lt� Just') cCarthy, ACM Carlos L. Orte , Executive Director nt Department Head: eve Yrigoyen Director of Re elopment/Housing Paul S. Gibson, Director of Finance G:\RDX,Maria Hunt\WPDATA�AYLAIAMSTFRPTS1062305WDLCO2.doc PALMHSIRT REDUKO? NT AGENCY Contract#/P.O.# R19540A 11775 Change Order No. 2 CONSTRUC UON CWGE ORDER Contingency: YES X I NO Contract Purpose: Construction of new Visitor Information Center Account No. 850-4358-433-4001 Contractor's Name: WDL Construction Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES (Supplemental Plans and Specifications Attached) Perform work described in the following attached documents: Contract Change Order No. 00006 by Harris & Associates Dated 5/25/05 Contract Change Order No. 00007 by Harris & Associates Dated 5/25/05 Contract Change Order No. 00008 by Harris & Associates Dated 5/25/05 Contract Change Order No. 00009 by Harris & Associates Dated 5/26/05 Contract Change Order No. 00011 by Harris & Associates Dated 5/26/05 Contract Change Order No. 00012 by Harris & Associates Dated 5/26/05 Contract Change Order No. 00013 by Harris & Associates Dated 5/26/05 TOTALS NET CHANGE IN CONTRACT PRICE: DECREASE INCREASE In Contract Price In Contract Price $ 0.00 $12,731.48 0.00 842.83 802.95 0.00 3,698.56 0.00 1,001.21 0.00 0.00 2,198.56 0.00 14,194.19 $5,502.72 $29,967.06 $24,464.34 JUSTIFICATION: CCO 00006 changes roof drainage and access to roof mounted air handlers. CCO 00007 combines four (4) lower right east side windows into one (1). CCO 00008 replaces foil backed fiberglass insulation with unfaced fiberglass batt. CCO 00009 deletes cabinets and shelving in Theater #105 and Staff #128; and adds countertop aprons in rooms 109, 110, 119 and 120. CCO 00011 deletes hot water booster pump as recommended by Systecon factory engineer. CCO 00012 adds a drinking fountain water chiller which was not included in original submittal. CCO 00013 adds wood framing at the high window sill/transition to sloped ceiling in Retail #105 for aesthetics. TOTAL BUDGET FOR PROJECT: Less: Expend. & Encumb. To Date: Less: This Change Order Amount: BALANCE OF BUDGET REMAINING FOR PROJECT: + CONTINGENCY: - Amount Approved by Council: - Less: Prior Change Order(s): Less: This Change Order: Balance Remaining of Contingency: + 150,955.00 5,643.68 24,464.34 120, 846.98 The amount of the Contract will be (t: ;. ;,. ,. ;) Increased by the Sum of: Twenty-four Thousand, Four Hundred Sixty- four and 34/100 Dollars ($ 24,464.34 ).The contract time will be increased by ten (10) calendar days per attached Contract Change Orders No. 00006 & 00013. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: A;'� xf)el,� 2. ACCEPTED BY: e'1 /, EXECUTIVE D CTOR CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: R-ze�� FINANCE DIRECTOR 4. RATIFIED BY: 6/23/05 BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05 SECRETARY Date Approved ..Amend -RDA Palm Desert Redevelopment Agency Palm Desert Visitor Center Project Harris & Associates CONTRACT CHANGE ORDER NO. 00006 To: Michael Vujica Date: May 25, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: COR #15 Suite B-3 Palm Desert, CA. 92260 Subject: Mechanical Pad/Parapet Revisions Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for additional wood framing for 6"x 12" mechanical sleepers and 3/4" plywood crickets, revised parapet wall height, metal roof scuppers, and other roof related work as provided in Architectural Supplementary Instructions (ASI) #020. Upon review of the mechanical units on the roof, ASI #020 addressed proper roof drainage and adequate mechanical access to the roof mounted air handlers. In addition, (5) calendar days of compensable delay are to be added to the contract duration at a negotiated and mutually agreed cost of $9,285.71. This extended duration resolves all WDUs Notice of Potential Delays submitted to date. This total change order amount is $12,731.48 ✓ 8� COST OF CHANGE: „ , , , , ., $12,731.4,.. CONTRACT TIME ADJUSTMENT: 5 Days . This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:l Date; /arris & Associates File No.: 959-04 Issue File: 01 1 ,Accepted By: Page I of I I Agency Date- c5- a6 - o.5 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 11 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project 0 I Harris & Associates CONTRACT CHANGE ORDER NO. 00007 To: Michael Vujica Date: May 25, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: COR #017 Suite B-3 Palm Desert, CA. 92260 Subject: Director Room #1 13 Window Revision Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for the addition of wood framing and labor to revise (4) 16' x 16" windows to (1) 3'-10 x 4'-8" in Directors Room # 113. Upon site review by Owner, the lower right four windows on the east side were requested to be placed by one larger window. The rough framing for the original four windows were completed before the documents to revise them were processed. COST OF CHANGE: $842.83''� CONTRACT TIME ADJUSTMEN T: 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:l y 1-1a4ris & Associates File No.: 959-04 Issue File: 018 Date: ' Accepted By.1 WDL Cons ►;ctfion 0 Palm Page I of I -pment 4ncy JDate: v5.2 •05 h5! 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.611 1 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project IHarris & Associates CONTRACT CHANGE ORDER NO. 00008 To: Michael Vujica Date: May 25, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: COR #014 Suite B-3 Palm Desert, CA. 92260 Subject: Insulation Revision Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. R SON FOR CHANGE: DESCRIPTION OF CHANGE/ EA This change order provides for the installation of unfaced fiberglass batt insulation in -lieu of foil backed FSK insulation specified. The general contractor identified in RFI #054, the foil backed insulation specified is covered in drywall and proposed the placement of batt insulation for cost savings. The City accepted the proposal and subsequent cost reduction. COST OF CHANGE: ($802.95 CONTRACT TIME ADJUSTMENT: 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:1 Ile Harris & Associates File No.: 959-04 Issue File: 019 Date: , Accepted By: Page IofI M ate: S:_V_o 74-333 Highway I I I Palm Desert. CA 92260 Phone 760.346.6111 FAX 760.340.6433 rherrera@hams-assoc.com f a_cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project EI Harris & Associates CONTRACT CHANGE ORDER NO. 00009 To: Michael Vujica Date: May 26, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: #0131#021 Suite B-3 Palm Desert, CA. 92260 Subject: Millwork Revisions Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANG E: COR #013: This change order provides for the deletion of lower cabinets and counter tops at Theater # 105 and the upper shelving at Staff #128 as per Architectural Supplementary Instructions #021. The elimination of the millwork was requested by the Owner, the total reduction in costs is ($4,120.80). COR #021: This change order provides for the addition of millwork countertop aprons at Rooms # 109, # 110, # 119, and # 120, the total added cost is $422.24. The addition of the millwork counter top aprons was necessary to conceal an undercounter angle support member for aesthetics. This total amount of this change order (3,698.56) is the summation of COR #016 (deduction) and COR #021 (addition). COST OF CHANGE: ($ , 6) CONTRACT TIME ADJUSTMENT: 0 Days 1 This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By: Date: (Accepted By I Date: H /ris& ?Associates File No.: 959-04 Issue File: 010 ` L +Palm Page I of I Yon r 4 f >e e ed lopment u 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 1 1 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project NI Harris & Associates CONTRACT CHANGE ORDER NO. 00011 To: Michael Vujica Date: May 26, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: COR #01 1 Suite B-3 Palm Desert, CA. 92260 Subject: Deletion of Booster Pump Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for the deletion of the booster pump as recommended by Systecon factory engineer in the response to RFI #056 The pressure drop across the indirect hot water storage tank in negligible and therefore the hot water booster pump is not required. COST OF CHANGE: ($1,001.2 1 )-�' - - - - - . CONTRACT TIME ADJUSTMENT: 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By: H ris & Associates File No: 959-04 Issue File: 021 Date: (Accepted By: 1 C s tion Palm DeserCRe� elopment g cy Page I of I Date: S- 26 -o Z 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 11 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project NI Harris & Associates CONTRACT CHANGE ORDER NO. 00012 To: Michael Vujica Date: May 26, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: COR #010 Suite B-3 Palm Desert, CA. 92260 Subject: Drinking Fountain Chiller Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for the addition of (1) Haws Model HCR8 remote drinking fountain chiller with mounting shelf, condensate drain, pipe, fittings, valves and labor. Upon review of the original drinking fountain submittal, there was no chiller to provide cold water. After review, it was determined by the Owner that the drinking fountain water be chilled. COST OF CHANGE: $2,198.56 CONTRACT TIME ADJUSTMENT:, 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:1. Hams & Associates File No.: 959-04 Issue File: 022 Date: Accepted By: LC s ion 'rr/Ze- lei J r Palm Desert Red a opment cy Page IofI Date: 5-9G - to. S 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.611 1 FAX 760.340.6433 rherrera@harris-assoc.com f a cco0 I Palm Desert Redevelopment Agency Palm Desert Visitor Center Project 01 Harris & Associates CONTRACT CHANGE ORDER NO. 000 13 To: Michael Vujica Date: May 26, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: COR #008 Suite B-3 Palm Desert, CA. 92260 Subject: Atrium High Window Revision Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for addition wood framing and gypsum finish board work to address proper placement and alignment of the high atrium windows at ceiling condition in Retail Room #105. During the wood roof framing, it was observed that the transition of Retail Room sloped ceiling, when it intersected with the high atrium windows, was not going to work out as designed or be aesthetic. The solution was to add wood framing at the high window sill to address the skewed condition. In addition, (5) calendar days of compensable delay are to be added to the contract duration at a negotiated and mutually agreed cost of $9,285.71. This extended duration resolves all WDL's Notice of Potential Delays submitted to date. This total change order amount is $14,194.19 COST OF CHANGE: $14,194 19 1 T: CONTRACT TIME ADJUSTMENT: 5 Days _. , „ ,... , „ , This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:l �l Ha)ris & Associates File No.: 959-04 Date: Accepted By:' J -I. Co s r i Palm Desert Red pment A n y Page 1 of I ate:i 5- 24 -0 Issue fife: 023 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 1 1 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01