HomeMy WebLinkAboutR21610A CO1 Pacific Advanced Civil Engg (PACE) - Desert Willow Lake RehabilitionPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: RATIFICATION OF CHANGE ORDER NO. 1 TO CONTRACT NO.
R-21610-A FOR ENGINEERING SERVICES AT THE DESERT
WILLOW GOLF RESORT DURING THE LAKE REHABILITATION
PROJECT
SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST
CONTRACTOR: PACIFIC ADVANCED CIVIL ENGINEERING, INC.
17520 NEWHOPE STREET, SUITE 200
FOUNTAIN VALLEY, CA 92708
DATE: JUNE 23, 2005
CONTENTS: CHANGE ORDER NO. 1 TO CONTRACT NO. R-21610-A
Recommendation:
By Minute Motion, that the Agency Board:
1. Ratify Change Order No. 1 to Contract No. R-21610-A with Pacific
Advanced Civil Engineering (P.A.C.E) for field changes in the amount of
$3,168.00 for lining testing services at the Desert Willow Golf Resort;
2. Authorize the Executive Director to execute the same; and
3. Direct the Finance Director to move $1,040.00 from contingency to base.
The remaining $2,128 necessary for the contract changes is available in
Account No. 851-4663-454-4001.
Executive Summarv:
Acceptance of this recommendation will ratify field changes to adjust the scope of the
contract for the engineering services for rehabilitation of the lakes at the Desert Willow
Golf Resort.
Discussion:
P.A.C.E. provided consulting services for the review, evaluation and determination of
repair and maintenance, design, and construction drawings for Lakes 17, 14, 18 and 6
of the Firecliff. P.A.C.E provided professional consulting services during the
Staff Report
Ratification of Change Order No. 1 to Contract No. R-21610-A (PACE)
Page 2 of 2
June 23, 2005
construction period to assist and ensure quality of work, materials, and comprehensive
technical consultation for construction of the pump system.
Upon draining the lakes, a number of liner and subgrade problems were discovered.
When work began on Lake #1, it was observed that the existing liner was extremely taut
which could have been caused by subsidence of the grade below the liner or water
damage. The severely deteriorated liner was extremely difficult to seam to, attributing to
project delays and additional cost in labor and materials. Similar conditions were
discovered at Lakes #2 and #4. These were conditions that could not have been
determined prior to the commencement of construction. At PACE's recommendation,
twenty samples of the liner were sent for testing to determine the cause of their
decaying state. This change order represents the additional costs associated with the
testing provided by Precision Geosynthetic Laboratories.
Submitted by:
Catherine Walker
Senior Management Analyst
AT ,
Approval:
G
cCarthy, ACM Re a pment
Carlos L.
Executive Director
Department Head:
Dave`YrfRedevelopment/Housing
n
Directo
Paul S. Gibson, Director of Finance
C:�Documents and SettingstmhunOLocat Settings\Temporary Internet RIeskOLKICWCE Change Order.doc
PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R21610A I 11472
CONTRACT AMENDMENT Change Order No. 1
Contingency: YES X I NO X
Contract Purpose: Desert Willow Lakes 6, 14, 17, 18 Rehab Account No. 851-4663-454-4001
Contractor's Name: Pacific Advanced Civil Engineering Inc. Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Testing of lake liner samples $3,168.00
TOTALS:
NET CHANGE IN CONTRACT PRICE:
$3,168.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT:
+ 12,940.00
CONTINGENCY:
Less: Expend. & Encumb. To Date:
- 12,940.00
Amount Approved by Council: +
1,040.00
Less: This Change Order Amount:
- 2,128.00
Less: Prior Change Order(s): -
0.00
BALANCE OF BUDGET
Less: This Change Order: -
1,040.00
REMAINING FOR PROJECT:
- 2,128.00
Balance Remaining of Contingency:
0.00
The amount of the Contract will be (Deereased) Increased by the Sum of: Three Thousand, One Hundred Sixty-eight and
NO/100 Dollars ($ 3,168.00 ).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY:
EXECUTIVE DIRECTOR
3. CERTIFIED
2. ACCEPTED BY:
CONTRACTOR
FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05
FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05
SECRETARY Date Approved
.. Amend -RDA