HomeMy WebLinkAboutR22730 CA2 MSA Consulting - 20-acre Affordable Housing ProjectPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: RATIFY CONTRACT AMENDMENT NO. 2 TO MSA CONSULTING
(CONTRACT NO. R22730) FOR ADDITIONAL SURVEY AND
STAKING SERVICES ASSOCIATED WITH THE ACQUISITION
OF PROPERTY FROM THE PORTOLA COUNTRY CLUB FOR
THE AGENCY'S 20-ACRE AFFORDABLE HOUSING PROJECT
SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER
CONTRACTOR: MSA CONSULTING
34-200 BOB HOPE DR.
RANCHO MIRAGE, CA 92270
DATE: JUNE 23, 2005
CONTENTS: CONTRACT AMENDMENT NO. 2
Recommendation:
By Minute Motion, that the Agency Board:
1. Ratify Contract Amendment No. 2 in the amount of $1,345.00 to MSA
Consulting of Rancho Mirage, Califomia (Contract No. R22730) for
provision of field survey staking services associated with the
acquisition of property from the Portola Country Club for the Agency's
20-acre affordable housing project; and
2. Authorize Finance director to move $1,345.00 from contingency to
base for this contract amendment.
Discussion:
On 13 May 2004, the Redevelopment Agency Board awarded a contract to MSA
Consulting for final civil engineering services for the proposed single-family and senior
duplex housing project on 20 acres of land immediately west and south of Hovley
Gardens. The civil engineering services are currently underway and work is proceeding
in an acceptable manner.
As part of the design of the 20-acre affordable housing project, the Agency will acquire
a strip of property approximately 15 feet wide along the west boundary of the site. This
property is currently owned by the Portola Country Club Homeowners Association. The
Homeowners Association is generally agreeable to the concept of deeding the property
to the Agency in exchange for the Agency's construction of a six-foot concrete block
Staff Report
Ratify Contract Amendment No. 2 to MSA Consulting Contract No. R22730
Page 2 of 2
June 23, 2005
wall along the new property boundary. The wall would replace existing chain link fences
and oleander shrubs. In order to better visualize the proposed transaction, the
homeowners requested that the Agency clearly mark the subject strip of land such that
they could see it in the field. In response to this request, the Agency directed the
project engineers to survey and stake the property boundaries. The cost for this work
was $1, 345.00.
The work was approved by the Executive Director under the authority granted by
Section 3.30.270 of the Palm Desert Municipal Code. The same section of the Code
requires this report of the Executive Director's action. Monies for these increased
services are available in the contingency set aside for MSA Consulting's contract.
Submitted- by:
Lauri Aylaian
Redevelopment Manager
Approval:
Justi arthy, ACM Red ment
Carlos L. OrteagK, Executive Director
Department Head:
�ave Yrigoy
Director edevelopment/Housing
0
Paul S. Gibson, Director of Finance
GARDAWaria Hunt'WPDATXAYLAIAN\STFRPTS\062305msacontractamend2.doc
PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R22730 I 11426
CONTRACT AMENDMENT Change Order No. 2
Contingency: YES X , NO
Contract Purpose: Single Family & Sr. Hsg. Civil Engineering Account No. 870-4698-466-4001
Contractor's Name: MSA Consulting, Inc. Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Additional field survey services $1,345.00
TOTALS:
NET CHANGE IN CONTRACT PRICE: $1,345.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + CONTINGENCY:
Less: Expend. & Encumb. To Date: - Amount Approved by Council: + 27,399.00
Less: This Change Order Amount: - Less: Prior Change Order(s): - 3,000.00
BALANCE OF BUDGET Less: This Change Order: - 1,345.00
REMAINING FOR PROJECT: - Balance Remaining of Contingency: 23,054.00
The amount of the Contract will be (OL.. 4) Increased by the Sum of: One Thousand. Three Hundred Forty-five and
N01100 Dollars ($ 1,345.00 ).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY:
EXECUTIVE DIRECTOR
3. CERTIFIED
2. ACCEPTED BY:
CONTRACTOR
FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05
FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05
SECRETARY Date Approved
...Amend•RDA