HomeMy WebLinkAboutC23040A Steven Burt & Associates - Landscape & Lighting Districts RenovationCONTRACT NO. C23040A
CITY OF PALM DESERT/
PALM DESERT REDEVELOPMENT AGENCY
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Request for Approval of actions to Renovate the
Landscaping for Designated Landscape and Lighting
Districts (Project No. 936-04)
SUBMITTED BY: H. Spencer Knight, Landscape Manager
CONTRACTOR: Steven Burt and Associates, Inc.
78-755 Darby Road
Bermuda Dunes, California 92201
DATE: June 23, 2005
CONTENTS: Agreement
Vicinity Map
Recommendation:
1) That the City Council, by minute motion:
A. Award Contract No. C23040A to Steven Burt and Associates,
Inc. for Landscape and Lighting District Landscape Renovations
in the amount of $ 469,082.00.
B. Set aside a 10% contingency of $46,908.20.
C. Authorize the Mayor to execute the agreement.
D. Appropriate $271,433.80 to Fund 400 Capitol Projects
Reserves.
2) That the Agency Board, by minute motion:
A. Authorize the transfer to Fund 400 Capitol Projects Reserves
of $55,324.50 from Project Area No. 1, $178,041.60 from
Project Area No. 2 and $38,067.70 from Project Area No. 3.
B. Appropriate $26.000.00 to Account No. 853-4388-433-4001
from Project area No. 3 unobligated funds.
Discussion:
On May 13, 2005 the City of Palm Desert advertised for bids for the landscape
renovation on twelve (12) Landscaping and Lighting Assessment Districts. Four
CONTRACT NO. C23040A
Award Contract C23040A for LLD Landscape Renovations to Steven Burt
June 23, 2005
Page 2 of 2
(4) companies requested bid documents. On June 7, 2005, at 10:30 a.m., the
City Clerk opened sealed bids with the following bid submitted:
Steven Burt & Associates, Inc. (Bermuda Dunes, CA) $ 469,082,00
Public Works and Development Services staff have reviewed the proposal from
Steven Burt and Associates and determined that all specifications and provisions
of the bid have been met.
Funds are available in Fund 400 Capitol Project Reserves and from RDA Project
Areas No. 1, 2 and 3.
Therefore, staff recommends that City Council award the subject contract to
Steven Burt and Associates, Inc. of Bermuda Dunes, California.
Submitted By: Department Heads:
H. JSdap
n6 r Knight Michael Errante
LaManager Director of Public Works
Approval:
Homer Croy
ACM for D elop ent Services
aul Gibson
Finance Director
/hsk/dhl
4�David Yrigoyen
Director of Redevelopment Agency
L
6ACMcCarthy
Ag ncy
Cffd4g
City Manager
G*'Pu6WorkstStaf,'Reporfst2005'June 23Award Contract torLandscape Renovations o!L&L Districts doc
CITY OF PALM DESERT
BID OPENING
DATE: June 7.2005 TIME: 10:30 a.m.
PROJECT NAME: Landscape and Liqhtinq Assessment Districts Renovation
CONTRACT NUMBER: C23040A (Project No. 936-04)
CONTRACTOR
PRICE
BIDDERS
SUB LIST
BOND
to C
CONTRACTOR'S PROPOSAL
PROJECT NO.936-04
TO: CITY OF PALM DESERT, "Owner"
DATE: June 6, 2005
BIDDER: Steven Burt & Associates, Inc. "Contractor"
The UNDERSIGNED, "Contractor", having carefully examined the site and the
Contract Documents for the construction of, LLD LANDSCAPE RENOVATIONS,
PROJECT NO. 936-04, CONTRACT NO. C23040A, hereby proposes to construct
the work in accordance with the Contract Documents, including Addenda Nos.
1 for the amount stated in this Proposal.
By submitting this Proposal, "Contractor" agrees with Owner:
1. That unless withdrawn in person by "Contractor" or some person
authorized in writing by "Contractor" - not by telephone or telegram -
before the time specified in the Notice Inviting Bids for the public opening
of bids, this Proposal constitutes an irrevocable offer for 60 calendar days
after that date.
2. The Owner has the right to reject any or all Proposals and to waive any
irregularities or informalities contained in a Proposal.
3. That the contract shall be awarded only by the governing body of OWNER;
and said contract shall only be deemed awarded after the contractor's
complete submission of all contract documents, bonds, insurance
documentation, and the OWNER shall obtain all necessary signatures of
the governing body. At which time, the contract shall be deemed awarded.
4. To submit to Owner such information as Owner may require to determine
the Bidder's financial standing experience and to perform the work.
5. That the accompanying certified or cashier's check or Bid Bond constitutes
a guarantee that if awarded the contract, Contractor will execute the
Agreement and deliver the required bonds and certificates of insurance
within 10 days after notice of award. If Contractor faits to execute and
deliver said documents, the check or bond is to be charged with the costs
of the resultant damages to Owner, including but not limited to publication
costs, the difference in money between the amount bid and the amount in
excess of the bid which costs Owner to do or cause to be done the work
involved, lease and rental costs, additional salaries and overhead,
increased interest and costs of funding the project, attorney expense,
C-1
G:1PubWorlsU'ROIEL—TS1936-64\Bid DocumentsNUndscape Spccs.doc
additional engineering and architectural expense and cost of maintaining
or construction alternate facilities occasioned by the failure to execute and
deliver said documents.
It is understood that the quantities shown hereon, except for those quantities
marked "Lump Sum", are but estimates and the final payment will be based upon
the actual work performed, subject to such adjustment and alterations as
elsewhere provided herein.
Waring Court Landscape
Renovation
01 Mobilization & Traffic Control
02 Demolition, Clearing & Grubbing
03 Grading & Earthwork
04 Irrigation Materials & Installation
05 Plant Materials & Installation
Decomposed Granite, Boulders,
06 Cobble & Headers
07 90 Day Maintenance
Subtotal
Portola Place Landscape
Renovation
08 Mobilization & Traffic Control
09 Demolition, Clearing & Grubbing
10 Grading & Earthwork
11 Irrigation Materials & Installation
12 Plant Materials & Installation
Decomposed Granite, Boulders,
13 Cobble & Headers
14 90 Day Maintenance
Subtotal
J Desert Mirage Landscape
Renovation
15 Mobilization & Traffic Control
16 Demolition, Clearing & Grubbing
17 Grading & Earthwork
18 Irrigation Materials & Installation
19 Plant Materials & Installation
Decomposed Granite, Boulders,
20 Cobble & Headers
j 21 90 Day Maintenance
Subtotal
1 LS
$
2,800
$
2,800
1 LS
$
3,942
$
3,942
1 LS
$
741
$
741
1 LS
$
6,031
$
6,031
1 LS
$
4, 394
$
4,394
1 LS
$
9,322
$
9,322
1 LS
$
180
$
780
$ 28,010
1 LS
$
2,100
$
2,100
1 LS
$
1,831
$
1.831
1 LS
$
481
$
481
1 LS
$
5,483
$
5,483
1 LS
$
4,446
$
4,446
1 LS
$
6,384
$
6,384
1 LS
$
1,560
$
1,560
$
22,285
1 LS
$
6,300
$
6,300
1 LS
$
6,034
$
6,034
1 LS
$
2,002
$
2,002
1 LS
$
9,749
$
9,749
1 LS
$
7,954
$
7.954
1 LS
$32,462
$
32,462
1 LS
$
1,1 N
$
1,170
$
65,671
C-2
G:\PubWoils\PROJECTS\936-04\Sid Documenu\LandswpcSpecs.doc
22
23
24
25
26
27
28
K & B Landscape Renovation
Mobilization & Traffic Control
Demolition, Clearing & Grubbing
Grading & Earthwork
i Irrigation Materials & Installation
( Plant Materials & Installation
Decomposed Granite, Boulders,
Cobble & Headers
( 90 Day Maintenance
Subtotal
Primrose 11 Landscape
Renovation
29 ( Mobilization & Traffic Control
30 ( Demolition, Clearing & Grubbing
31 ( Grading & Earthwork
32 Irrigation Materials & Installation
33 Plant Materials & Installation
Decomposed Granite, Boulders,
34 Cobble & Headers
35 90 Day Maintenance
Subtotal
Monterey Meadows Landscape
Renovation
36 Mobilization & Traffic Control
37 Demolition, Clearing & Grubbing
38 Grading & Earthwork
39 Irrigation Materials & Installation
40 Plant Materials & Installation
Decomposed Granite, Boulders,
41 Cobble & Headers
42 90 Day Maintenance
( Subtotal
The Glen Landscape Renovation
43 Mobilization & Traffic Control
44 I Demolition, Clearing & Grubbing '
45 Grading & Earthwork
46 I Irrigation Materials & Installation
47 Plant Materials & Installation
Decomposed Granite, Boulders,
48 Cobble & Headers
49 190 Day Maintenance
Subtotal
1 LS $ 4,683
1 LS -$ 1,001
1 ( LS $22,154
1 LS $24,890
1 I LS 1 $39,097
1 ! LS I $ 1,560
f
$ 2,800
$ 4,683
$ 1,001
$ 22,154
$ 24, 890
$ 39,097
$ 1,560
$ 96,185
1 LS
$ 2,800
Is
2,800
1 LS
, $
1,481
$
1,481
1 LS
j $
1,131
� $
1,131
1 LS
$15,489
1$15,489
1 LS
$
3,562
$
3,562
1 LS
$
9,364
$
9,364
1 ( LS
$
780
$
780
$
I
34,6U /
1 LS
$
350
( $
350
1 LS
$
1,971
I $
1,911
1 LS
( $
1,131
( $
1,131
1 ' LS
$
6,568
$
6,568
1 LS
( $
2,716
$
2,716
1 LS
I $
6,539
$
6,539
1 LS
$
780
( $
780
$
20,055
1 LS
$
4,200
$
4,200
1 LS
I $
5,364
( $
5,364
1 LS
Is
2,262
( $
2,262
1 LS
1 $17,561
$
17,561
1 LS
($
7,975
$
7,975
1 LS
$10,568
$
10,568
1 LS
$
780
($
t8U
$
48,710
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Hovley Estates Landscape
Renovation
50 Mobilization & Traffic Control 1
51 Demolition, Clearing & Grubbing
52 Grading & Earthwork
53 Irrigation Materials & installation
54 1 Plant Materials & Installation
55 I Decomposed Granite, Boulders,
Cobble & Headers
56 90 Day Maintenance
Subtotal
Sonata I Landscape Renovation 1
57 Mobilization & Traffic Control 1
58 Demolition, Clearing & Grubbing 1
59 Grading & Earthwork
60 Irrigation Materials & Installation 1
61 Plant Materials & Installation 1
Decomposed Granite, Boulders,
62 Cobble & Headers
63 9D Day Maintenance
Subtotal
Sonata II Landscape Renovation
64 Mobilization & Traffic Control
65 Demolition, Clearing & Grubbing
66 I Grading & Earthwork
67 Irrigation Materials & Installation
68 Plant Materials & Installation
Decomposed Granite, Boulders,
69 Cobble & Headers
70 1 90 Day Maintenance
I Subtotal 1
La Paloma Landscape Renovation 1
71 1 Mobilization & Traffic Control 1
72 1 Demolition, Clearing & Grubbing
73 1 Grading & Earthwork
74 1 Irrigation Materials & Installation
75 Plant Materials & Installation
Decomposed Granite, Boulders,
76 Cobble & Headers
77 90 Day Maintenance
Subtotal
1
{ 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
LS
$ 350
$
350
LS
$ 741
1 $
741
LS
1 $ 742
$
742
LS
$ 6,417
$
6,417
LS
$ 3.176
I $
3,176
LS
$16,190
I $
16,190
LS
$ 780
$
780
$
28,396
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
1 $
2,800
j $
2,800
$
1,351
$
'1,3b 1
is
1,001
$
1,001
1 $
9,693is
$
9,693
$
6,497
6,497
$
7,876
$
7,876
1 $
780
$
160
$
29,998
$
700
$
700
1-$
5,073
1 $
5,Ui3
1 $
1,131
1 $
1,131
1 $
13,467
1 $
13,4b
1 $
11,111
1 $
11,111
$
7,177
$
7,177
$
1,560
$
1,bbU 1
1
$
40,219
1 $
350
$
350
$
1,481
.1 $
1,481
I$
/41
1$
741
$
4,043
1 $
4,043
1 $
2,874
1 $
2,$
$11,757
$
11,757
1 $
780
$
780
$
22.026
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La Paloma II Landscape
Renovation
78
Mobilization & Traffic Control
1
LS
$
350
$
. 350
f 79
f Demolition, Clearing & Grubbing
1
LS
( $
1,48.1
$
l ,40 I
( 80
f Grading & Earthwork
1
LS
( $
142
$
742
81
I Irrigation Materials & Installation
1
( LS
$
5,392
$
5,392
82
Plant Materials & Installation
1
( LS
$
2,089
( $
2,089
Decomposed Granite, Boulders,
1
I LS
$12,086
1$12,086
83
Cobble & Headers
f 84
Maintenance
1
( LS
$
700
$
780
Subtotal
(
$
22,920
85
f Special Services
1
1 LS
1$10,000
$
10,000
I
I TOTAL BID PRICE
I
($ 469,082
The costs of any work shown or required in the Plans and Specifications, but not
specifically identified as a Pay Item are included in the Pay Item, and no additional
compensation shall be due Contractor by virtue of Contractors compliance with
the Plans and Specifications.
TOTAL AMOUNT BASE BID IN FIGURES $ 469,082.00
TOTAL AMOUNT BASE BID IN WORDS Four hundred sixty nine thousand and eighty
two dollars
IN WITNESS WHEREOF Contrac& execute is oposal as of date set forth
on Page C-1:
By: !�* G . L.
Signature
Title: Manager of Business Development
Contractor Steven Burt tip Associates
Attest by:
mom A",
C-5
GAPubWo 4s\PROJGCTS%936-MBid Dncumrnt01 nnrlcrnnr Snrra rinr.
(NO BID WILL BE CONSIDERED UNLESS THIS DOCUMENT IS COMPLETED
IN FULL. ALL APPLICABLE ITEMS MUST BE FILLED OU7)
INFORMATION REQUIRED OF BIDDER
The bidder is required. to supply the following information. Additional
sheets may be attached if necessary.
(1) Address 78-755 Darby Road Bermuda Dunes, CA 92201
(2) Telephone No. 760/772-3673
(3) Type of Firm (Individual, Partnership or Corporation) Corporation
(4) Corporation organized under the laws of the State of California
(5) Contractor's License No. 647984 Exp. Date 6-30-2006
Contractor hereby swears under penalty of perjury that this information
provided is true and correct.
By. i l -
Z lle� :.., t,
Title: Manager
Signature Contractor
(6) List the names and addresses of all owners of the firm or names and titles
of all officers of the corporation:
Steven Burt, President 78755 Darby Rd, Bermuda Dunes, CA
Duane Young, Vice Presider41480 Yucca Lane, Bermuda Dunes, CA
Darl Young, Vice President 81880 Arus Avenue, Indio, CA
Gregston Young, Vice Pres. 38305 Jefferson, Bermuda Dunes, CA
(7) Number of years' experience as a Contractor in construction work
(8) List at least three similar projects completed recently:
Contract Class of Date Name, Address &
Amount Work Completed Telephone No of
Owner
1. $274,000 Right of Way Landscape Desert Horizons HOA
Improvements 11/2004 P.O. Box 12710. Palm Desert
2. $105,000 Median Island Landscap 'rrgn Badham. 340-5501
esert Horizons H A
P.0. Box 12710. Palm Desert
Artifical Turf 3/2004 �rron ggadham. 340-5501
3. $120,000 Laquna 81itts
Ma
949/6 _ �lOb Point
D-1
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(9) List the names and addresses of each Subcontractor who will perform work
in or about the work improvement, and indicate what portion of the work will be
done by each Subcontractor:
Subcontractor's Name: N/A
License Number:
Address:
Telephone:
Work to be performed:
Subcontractor's Name: N/A
License Number.
Address:
Telephone:
Work to be performed:
Subcontractor's Name: N/A
License Number:
Address:
Telephone:
Work to be performed:
(10) List the name of the person who inspected the site of the proposed work for
your firm Alan Hollinger, Manager
(11) A financial statement or other information and references sufficiently
comprehensive to permit an appraisal of your current financial condition
may be required by the Owner.
D-2
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NONCOLLUSION AFFIDAVIT TO BE EXECUTED
BY BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA)
) SS
COUNTY OF RIVERSIDE)
Alan Hollinger being first duly sworn, deposes and
says that he/she is Manager of Steven Burt & Associates , the
party making the foregoing bid; that the bid is not made in the interest of, or on
behalf of , any undisclosed person, partnership, company, association,
organization, or corporation; that the bid is genuine and not collusive or sham; that
the bidder has not directly or indirectly induced or solicited any other bidder to put
in a false or sham bid, and has not directly or indirectly colluded, conspired,
connived, or agreed with any bidder or anyone else to put in a sham bid, or that
anyone shall refrain from bidding; that the bidder has not in any manner, directly
or indirectly, sought by agreement, communication, or conference with anyone to
fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or
cost element of the bid price, or of that of any other bidder, or to secure any
advantage against the pubic body awarding the contract of anyone interested in
the proposed contract; that all statements contained in the bid are true; and,
further, that the bidder has not, directly or indirectly, submitted his or her bid price
or any breakdown thereof, or the contents thereof, or divulged information or data
relative thereto, or -paid, and will not pay, any fee to any corporation, partnership,
company, association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Subscribed and sworn to, before me this 6th day of June 2005,
By: A'��k Ael � s.,.
Signs - re
Title: Manager
Contractor
Attest By: see attached
Notary Public in and for said County and State
Title:
E-1
0:\PubWorks\PROJECTS\936-04\Bid Docutnents\Lnndveane Cneec dnr.
State of California
County of Riverside
Subscribed and sworn to (or affirmed) before me on
this day of C t) . 2005,
by � "�? t n-i!i 4�
wte-or proved to me on the basis bf satisfactory evidence to be the
person(s) who appeared before me. ,/� . , l}--W
(seat) Signature
BE'�ANY R• FRp►NZ
COMM. TM RO
NOfARR
Cates^ J!W 20 2007
BIDDER'S BOND TO ACCOMPANY PROPOSAL
KNOW ALL MEN BY THESE PRESENTS,
That we, Steven Burt & Associates as
principal, and Steven Burt & Associates as surety,
are held and firmly bound unto the City of Palm Desert in the sum of
$ 46,908.20 (10% of bid) to be paid to the said Owner or its certain
attorney, its successors and assigns; for which payment, well and truly to be
made, we bind ourselves, our heirs, executors and administrators, successors or
assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain proposal of
the above bounden principal to perform certain work described as follows:
(Scope of Work)
Landscape and irrigation renovation for Warinq Court -Tract 25304 garkways along
Fred Warinq Drive and Phvllis Jackson Drive.
Landscape and irrigation renovation for Portola Piace-Tract 27692 parkways along
Portola Avenue, Santa Rosa Wav, and Olive Court.
Landscape and irrigation renovation for Desert Miraqe-Tract 25639 parkways
alona Cook Street at Desert Miraae Drive.
Landscape and irrigation renovation for K & B-Tract 28258 garkways along Frank
Sinatra Drive between Hollister Drive and Drexell Drive, and the detention basin at
the comer of Emerson and Heatherwood Drives.
Landscape and irriqation renovation for Primrose Il Tract 25436 garkways alonq
Hovlev Lane from west of Heminqwav Court to Carlotta Drive.
Landscape and irrigation renovation for Monterev Meadows -Tracts 22741/21791
garkways alonq Hovlev Lane from west of Clover Lane to east of Meadow Lane.
Landscape and irriqation renovation for The Glen -Tract 25217 garkways along
Monterey Avenue and Hovlev Lane at Glenwood Lane.
Landscape and irrigation renovation for Hovlev Estates -Tract 24591 garkways
alona Hovlev Lane at Centennial Circle, and the detention basin.
Landscape and irriqation renovation for Sonata I -Tract 23982 garkways along
Portola Avenue and Hovlev Lane at Sonata Court.
E-I
G:\PUbWorts\PROIECTS\936-04\Bid Documents\Undsmpe Spccs.doc
Landscape and irrigation renovation for Sonata II -Tract 24254 parkways alonq
Hovlev Lane from west of Posada Court to east of Via Fonda.
Landscape and irrigation renovation for La Paloma-Tract 29045 alonq Hovlev
Lane parkways at Avenida Arcada, and the detention basin.
Landscape and irriqation renovation for La Paloma El -Tract 24773-1 alonq Hovlev
Lane parkways at Avenida Rosario, and the detention basin.
and dated June 6, 2005 is acc ted b the City f Palm
Desert, and if the above bounden principal Steven urt & Associates, �nc.
shall duly enter into and execute a contract for such construction, and shall
execute and deliver the Performance Bond and Payment Bond and insurance
certificates as required by said contract, then this obligation shall become null and
void; otherwise it shall be and remain in full force and effect.
Should it become necessary for the owner to institute a lawsuit, or any
other legal proceeding to enforce the terms and conditions of this bond, then all
costs of said proceeding, including attorney's fees, shall be awarded to the
prevailing party.
IN WITNESS WHEREOF, We hereunto set our Hands and Seals this
6th day of June , 20 05
Contractors name: Steven Burt & Associates
Surety's Na Steven Burt & Associates
By: Ma")
Address: 78-7 5 Darby Road, Bermuda Dunes, CA 92201
Title: A'1r73
1
Telephone: 760/772-3
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