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Home My WebLink AboutR19540A CO3 WDL Construction - New Visitor Information CenterPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 3 TO WDL CONSTRUCTION (CONTRACT NO. R19540-A) FOR INCREASING THE SCOPE OF WORK TO INCLUDE LANDSCAPING AND MISCELLANEOUS FIELD CHANGES INCIDENTAL TO THE CONSTRUCTION OF A NEW VISITOR INFORMATION CENTER AT ENTRADA DEL PASEO SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: WDL CONSTRUCTION 74-075 EL PASEO, STE. B3 PALM DESERT, CA 92260 DATE: JUNE 23, 2005 CONTENTS: CONSTRUCTION CHANGE ORDER NO. 3 Recommendation: By Minute Motion, that the Agency Board: 1. Approve Construction Change Order No. 3 in the amount of $219,032.89 to WDL Construction of Palm Desert, California, for increasing the scope of the contract work to include landscaping the half -acre pad surrounding the Visitor Information Center, plus performing miscellaneous extra work associated with the construction of the new building. 2. Authorize Finance Director to move $120,846.98 from contingency to base for the subject change order. The remaining $98,185.91 necessary for this added work is available in Account No. 850-4358-433-4001. Executive Summary: Approval of the staff recommendation will add the landscaping of the parcel on which the Visitor Information Center sits to the scope of work to be accomplished under the Agency's contract with the building contractor. Rejection of the staff recommendation will delay completion of the landscaping surrounding the building such that it will not be complete until after the building is open. Discussion: On 9 September 2004, the Agency Board awarded Contract No. R19540-A to WDL Construction for the construction of a new Visitor Information Center. The landscaping was not a part of this contract; it was part of a larger project that included the landscape buffer along Highway 111 and Phase 2 of the Eric Johnson Gardens. Completion of design of this larger GARDAWaria Hunt\WPDATA%AYLAIAMSTFRPTS%062305WDLCO3.doc Staff Report Approve Change Order No. 3 to WDL Construction (Contract No. R19540A) Page 2 of 2 June 23, 2005 project was delayed in the approval process, and consequently the Visitor Information Center will be completed in advance of the remainder of the landscaping at Entrada del Paseo. In order to complete the landscaping around the new Visitor Information Center simultaneously with the completion of the building, the subject landscaping was removed from the larger landscape project. The design was accelerated and completed on this smaller portion, and the building contractor was asked to solicit competitive bids for the landscaping of the parcel on which the new building is situated. Bids were requested from four local landscape contractors: Hort Tech, Sierra Landscape Company, Steven Burt & Associates, and Valley Crest. Hort Tech declined to submit a bid due to their heavy workload, but the remaining three contractors submitted bids that ranged from $206,288 to $231,142 (including the general contractor's standard mark-ups). An analysis of the bid spread indicates that the prices are a reasonable reflection of the cost of the work in the current market; all three bids are within eleven percent of one another. Sierra Landscape submitted the low bid for the work. Staff recommends that Change Order No. 3 to WDL Construction be awarded to add the landscaping of the Visitor Information Center parcel to their scope of work so that the landscaping will be complete when the building is ready to open. The total value of change orders, including this Change Order No. 3, will be $249,141, which is approximately 8.2% of the original contract amount. Change Order No. 3 also includes addition of an exterior lighted flagpole and six nickel bronze downspouts, and revision of Kieri board thickness from W to 1-1/8". These modifications comprise $12,690.81 of the $219,032.89 change order amount. Submitted by: Lauri Aylaian Redevelopment Manager mh Approval: Department Head: Dave Wigoyen /eQment/Housing Director of Red Jystfi )McCarthy, ACM-Redeve!pWfint Paul S. Gibson, Director of Finance Carlos L. Orte xecutive Director PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # I R19540A I 11775 CONSTRUCTION CHANGE ORDER Change Order No. I 3 Contingency: I YES X I NO X Contract Purpose: Construction of new Visitor Information Center Account No. I 850-4358-433-4001 Contractor's Name: WDL Construction Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Perform work described in the following attached documents: Contract Change Order No. 00005 by Harris & Associates Dated 5/18/05; $ 1,682.24 Contract Change Order No. 00010 by Harris & Associates Dated 5/26/05; 1,008.57 Entrada del Paseo Visitor Center Landscape Plans dated 4/22/05, excluding landscape lighting; 147,542.08 Landscape lighting allowance to accomplish intent of landscape lighting shown in 4122/05 drawings described above; 56,000.00 Miscellaneous finish grading and 120 v landscape lighting circuit allowance; and 2,800.00 Provide and install flag pole, foundation, and lighting as described in ASI #032 and RFQ #00006 10,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $219,032.89 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 3,170,053.20 CONTINGENCY: Less: Expend. & Encumb. To Date: - 3,170,053.20 Amount Approved by Council: + 150,955.00 Less: This Change Order Amount: - 98,185.91 Less: Prior Change Order(s): - 30,108.02 BALANCE OF BUDGET Less: This Change Order: - 120,846.98 REMAINING FOR PROJECT: - 98,185.91 Balance Remaining of Contingency: - 0.00 The amount of the Contract will be Increased by the Sum of: Two Hundred Nineteen Thousand. Thirtv-two and 89/100 Dollars ($ 219,032.89). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 6/23/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 6/23/05 SECRETARY Date Approved Chng-Ord.RDA Palm Desert Redevelopment Agency M I Harris & Associates Palm Desert Visitor Center Project CONTRACT CHANGE ORDER NO. 0000S To: Michael Vujica WDL Construction 74-075 El Paseo Suite B-3 Palm Desert, CA. 92260 Subject: Brass Downspouts Date: May 18, 200S Reference Spec. Section: COR #018 Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. OF CHANGE/REASON FOR CHANGE: DESCRIPTION This change order provides for the addition of (6) nickel bronze downspouts as provided in Architectural Supplimentary Instructions #037. Work involves the modification of the existing roof drain piping and the placement of perofrated buckets filled with gravel in lieu of conceret splash blocks. As designed, these downspout locations would have had a black drain pipe protruding beyond the face of the building exterior. The use of the added brass spouts will improve the exterior building aesthetics. 16 81. COST OF CHANGE: $ , , 24, J � CONTRACT TIME ADJUSTMENT: 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. F�. Recommended By:;,.. A- I - Hitrris & Associates File No.: 959-04 Issue File: 017 Date: jAccepte" By:� WDL Construction Palm Desert Redevelopment Agency Page I of 1 Date: ; 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 1 1 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project Harris & Associates CONTRACT CHANGE ORDER NO. 00010 To: Michael Vujica Date: May 26, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: COR #012 Suite B-3 Palm Desert, CA. 92260 Subject: Kieri Board Revision Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHAN GE REA SON FOR CHANGE: This change order provides for the addition material cost for the revision of the Kieri Board thickness from 3/4" thick to 1-1 /8" thick. The thickness of the Kieri Board was increased in the shop drawing comments. The original thickness of 3/4" was deemed to thin for it's use and the Architect recommended the thicker size. COST OF CHANGE $ ... - ,. , , , ., „ , 1'008.5 ,7 6f CONTRACT TIME AD! USTMENT: , , 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:1 Date: 1-114is & Associates File No.: 959-04 Issue File: 020 Accepted By: 1 Z� 4ons uction Palm Desert Redevelopment Agency Page I of I Date . -;Z6 -0-1 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 If FAX 760.340.6433 rherrera@harris-assoc.com f a cco01