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Home My WebLink AboutRatify R19540A CO1 WDL Construction - Visitor Information Center Center Field ChangesPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFY CHANGE ORDER NO. 1 IN THE AMOUNT OF $5,643.68 TO WDL CONSTRUCTION FOR MISCELLANEOUS FIELD CHANGES NECESSARY FOR CONSTRUCTION OF THE NEW PALM DESERT VISITOR INFORMATION CENTER SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: WDL CONSTRUCTION 74-075 EL PASEO, STE. B-3 PALM DESERT, CA 92260 DATE: 10 MARCH 2O05 CONTENTS: CHANGE ORDER NO. 1 TO CONTRACT R-19540A Recommendation: By Minute Motion, that the Agency Board: 1. Ratify a change order in the amount of $5,643.68 plus a seven calendar day time extension to WDL Construction of Palm Desert, California for addition of one floor receptacle; provision and installation of an additional 90 linear feet of sanitary sewer line, 70 linear feet of 4" conduit, and a pre- cast concrete pull box; and additional over -excavation and compaction beyond that specified in the original bid documents; and 2. Authorize the Finance Director to move $5,643.68 from contingency to base for the subject change order. Discussion: On 9 September 2004, the Agency Board awarded Contract R-19540A to WDL Construction for the construction of a new 8,200 square foot visitor information center. During the construction process, several unanticipated conditions have arisen which have necessitated that the contractor perform additional work. These changes were principally related to the relocation of the building from the parcel for which it was originally designed to a different parcel at the same site. One minor change was associated with the change in use (from modular office space to a meeting room) for a particular room in the building. Staff Report Ratification of Change Order No. 1 to Contract R19540A Page 2 of 2 10 March 2005 The cumulative impact of these changes is to increase the contract sum by $5,643.68 and the contract time by seven calendar days. Money is available in the contract contingency to cover this increased cost. Submitted by: Lauri Aylaian Redevelopment Manager Approval: McCarthy, AC Carlos L. lopment rtegid�,'Executive Director Department Head: Dave Yrn Director of Redevelopment/Housing Paul S. Gibson, Director of Finance G.ADAWaria Hunt1WPDATAWYLAIANISTFRPTS1031005wdicol.doc PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # CONSTRUCTION CIIANGE ORDER Change Order No. I Contingency: Contract Purpose: Construction of new Visitor Information Center Account No. Contractor's Name: WDL Construction Project No. R19540A I 11775 1 YES X I NO 850-4358-433-4001 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE (Supplemental Plans and Specifications Attached) In Contract Price Perform work described in the following attached documents: Contract Change Order No. 00001 by Harris & Associates Dated 2/3/05 Contract Change Order No. 00002 by Harris & Associates Dated 2/1/05 Contract Change Order No. 00003 by Harris & Associates Dated 2/9/05 Contract Change Order No. 00004 by Harris & Associates Dated 2/9/05 TOTALS: NET CHANGE IN CONTRACT PRICE: INCREASE In Contract Price 0.00 0.00 5,643.68 0.00 $5,643.68 JUSTIFICATION: CCO 00001 connects sewer lateral to main line as required for properly functioning system and adds a floor receptacle in order to allow a telephone to be placed in the center of a conference table. CCO 00002 was requested by So. Cal. Edison. CCO 00003 connects the phone service to Verizon's tel/data vault, as required for a properly functioning system. CCO 00004 enlarges the building pad provided under another contract to accommodate the final siting of the Visitor Information Center building. TOTAL BUDGET FOR PROJECT: + Less: Expend. & Encumb. To Date: Less: This Change Order Amount: BALANCE OF BUDGET REMAINING FOR PROJECT: CONTINGENCY: Amount Approved by Council: + Less: Prior Change Order(s): - Less: This Change Order: - Balance Remaining of Contingency: 150, 955.00 0.00 5,643.68 145,311.32 The amount of the Contract will be (Decreased) Increased by the Sum of: Five Thousand Six Hundred Fortv-three and 68/100 Dollars ($5,643.68). The contract time will be increased by seven (7) calendar days, per attached Contract Change Order No. 00004. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 2. ACCEPTED BY: CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved .Chng-Ord.RDA PALM DESERT REDEVELOPMENT AGENCY CONSTRUCTION CHANGE ORDER Contract Purpose: Construction of new Visitor Information Center Contractor's Name: WDL Construction Contract # / P.O. # R19540A I 11775 Change Order No. 1 Contingency: I YES X I NO Account No. I 850-4358-433-4001 Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE (Supplemental Plans and Specifications Attached) In Contract Price Perform work described in the following attached documents: Contract Change Order No. 00001 by Harris & Associates Dated 2/3/05 Contract Change Order No. 00002 by Harris & Associates Dated 2/1/05 Contract Change Order No. 00003 by Harris & Associates Dated 2/9/05 Contract Change Order No. 00004 by Harris & Associates Dated 2/9/05 TOTALS: NET CHANGE IN CONTRACT PRICE: INCREASE In Contract Price 0.00 0.00 5,643.68 0.00 $5,643.68 JUSTIFICATION: CCO 00001 connects sewer lateral to main line as required for properly functioning system and adds a floor receptacle in order to allow a telephone to be placed in the center of a conference table. CCO 00002 was requested by So. Cal. Edison. CCO 00003 connects the phone service to Verizon's tel/data vault, as required for a properly functioning system. CCO 00004 enlarges the building pad provided under another contract to accommodate the final siting of the Visitor Information Center building. TOTAL BUDGET FOR PROJECT: + Less: Expend. & Encumb. To Date: Less: This Change Order Amount: BALANCE OF BUDGET REMAINING FOR PROJECT: CONTINGENCY: Amount Approved by Council: + Less: Prior Change Order(s): - Less: This Change Order: Balance Remaining of Contingency: 150,955.00 0.00 5,643.68 145,311.32 The amount of the Contract will be (Oeereased) Increased by the Sum of: Five Thousand Six Hundred Forbi-three and 68/100 Dollars ($5,643.68). The contract time will be increased by seven (7) calendar days, per attached Contract Change Order No. 00004. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 2. ACCEPTED BY: CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved .Chng-Ord.RDA PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R19540A I 11775 CONSTRUCTION CHANGE ORDER Change Order No. 1 Contingency: YES X I NO Contract Purpose: Construction of new Visitor Information Center Account No. 850-4358-433-4001 Contractor's Name: WDL Construction Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Perform work described in the following attached documents: Contract Change Order No. 00001 by Harris & Associates Dated 2/3/05 0.00 Contract Change Order No. 00002 by Harris & Associates Dated 2/1/05 0.00 Contract Change Order No. 00003 by Harris & Associates Dated 2/9/05 5,643.68 Contract Change Order No. 00004 by Harris & Associates Dated 2/9/05 0.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $5,643.68 JUSTIFICATION: CCO 00001 connects sewer lateral to main line as required for properly functioning system and adds a floor receptacle in order to allow a telephone to be placed in the center of a conference table. CCO 00002 was requested by So. Cal. Edison. CCO 00003 connects the phone service to Verizon's tel/data vault, as required for a properly functioning system. CCO 00004 enlarges the building pad provided under another contract to accommodate the final siting of the Visitor Information Center building. TOTAL BUDGET FOR PROJECT: + CONTINGENCY: Less: Expend. & Encumb. To Date: - Amount Approved by Council: + 150,955.00 Less: This Change Order Amount: - Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 5,643.68 REMAINING FOR PROJECT: - Balance Remaining of Contingency: 145,311.32 The amount of the Contract will be (Decreased) Increased by the Sum of: Five Thousand Six Hundred Fortv-three and 68/100 Dollars ($5,643.68). The contract time will be increased by seven (7) calendar days, per attached Contract Change Order No. 00004. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR 2. ACCEPTED BY: 4. APPROVED BY: NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval CONTRACTOR BUFORD A. CRITES, CHAIRMAN Date Approved SECRETARY Date Approved Chng-Ord.RDA Palm Desert Redevelopment Agency Harris & Associates Palm Desert Visitor Center Project CONTRACT CHANGE ORDER NO. 00001 To: Mike Vujica WDL Construction 74-075 El Paseo Suite B-3 Palm Desert, CA. 92260 Subject: WDL COR's #01 and #02 Date: February 03, 2005 Reference Spec. Section: Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: I This change order provides for the following Change Order Requests submitted by WDL Construction as follows; COR #01 - Site Sewer Connection: This change order is required to connect a new 6" diameter by 901f. sanitary sewer lateral from a stub -out shown on the Architectural, but not indicated on the Civil plans to tie into the sewer main. Total amount of COR #01 is $4472.16. COR #02 - Floor Outlet Box: At the direction of the Agency, a floor box was added at the Conference Room. Upon confirmation of the furniture layout, the Agency requested a floor outlet be added where the conference table is planned to accommodate communications. Total amount of COR #02 is $340.39 The total costs of these three COR's is $4,812.55, that will be paid out of the $25,000 allowance identified in the contract documents. Wn COST OF CHANGE: $0.00 CONTRACT TIME ADJUSTMENT: 0 Days I This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:l fnL� H�rris & Associates ,- Date: (Accepted By: WDL C s tiom� --�� /1 Palm Desert Redevelopment I.g icy Date: 16 0, zro5 File No.: 959-04 Issue File: 002 Page I of I 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 1 1 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01 02/28/2005 16:49 17608379487 HARRIS R MIRAGE PAGE 01 PP alm Desert Visitor Cent Project Desert Redeveloprat Agency ' Center Harris & Associates CONTRACT CHANGE ORDER NO.00002 To: Mike vujica WDL Construction 74-075 El Paseo Suite" Palm Desert, CA. 92260 Subject: SCE Site Electrical Mod., COR No. 3 Date: February 01, 2005 Reference Spec. Section: Gentlemen: You are hereby directed to make the herein described changes from die plans and spoiMcations or do the ft lowing'described work not included in the plans and specifications of Chia contract. All new work herein dewibed shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contr*ct Chaff order. NO1'= This duuale order is not effective wmil approved by tl,e Owner, or until an authorized Field Directive is emocuted. DESCRIPTION Of CHANGEIKEASON FOR CHANGE: As per RFl No. 13 and Field Directive No. 03, please provide (2) S' conduits instead of the design (2) 4" conduit as shown on Plan Sheet F 1.3. The reason for this change is due to Southern California EdisoWs Planner request. The total cost you provided of $304.21 which includes all mark ups and surcharges, and is deducted from the total allotment of $25,000.00 which is therefore shown as a no cost change. COST OF CHANGE: _ $0.00 CONTRACT TIME ADJUSTMENT: 0 Days Ws change order constitutes full and complete compensation for all labor, equlpment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costa are non-compensabte. PoM-Itr Fax (dote 7671 pgt fft zA A-Ipages Ar To 1s1 U ( From tclo (lam 14W�u co.Mept 'C 5 ?r� 00. Phone N / r4zff,'i r Pho- A � Fax H�rris & Associates Me Nos 959-04 Issue Pik: �Iccepted gya L JCon=s4wct1* '42-/n l It's Palm Desert Redevelopment Agency Page I of I ;?-,2-0"5- 7Q33 HlithMY I I I PWm Desem CA 9=0 phone 760.346.6111 FAX 760.340.W3 : - Palm Desert Redevelopment Agency Harris & Associates Palm Desert Visitor Center Project CONTRACT CHANGE ORDER NO. 00003 To: Mike Vujica WDL Construction 74-075 El Paseo Suite B-3 Palm Desert, CA. 92260 Subject: Verizon Revisions COR #04 Date: February 09, 2005 Reference Spec. Section: Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: As per the designer response to RFI No. 6 and subsequent Field Directive No. 02; the location of the Verizon vault was determined to be approximatley 70 lineal feet from the indicated location, post bid. The scope of change involved the additional excavation/backfill for furnishing. (I) 3'x5'x4' pre -cast concrete pull box, and 70 lineal feet of added 4" conduit as shown on Plan Sheet E 1.3, SK- I & SK-2 Drawings. The basis for this change is due to Verizon Communications final approved location of the tele/data vault for the main communication service point -of -connection for the building. COST OF CHANGE: CONTRACT TIME ADJUSTMENT: $5,643.68 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By: Date: Accepted By: Date: WDL Construction Harris & Associates Palm Desert Redevelopment Agency r r File No.: 959-04 Page I of I l(j �� .,� �ryI , �, r:�;� u Issue File: 004 U 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.611 1 FAX 760.340.6433 rherrera@hams-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project Harris & Associates CONTRACT CHANGE ORDER NO. 00004 To: Mike Vujica WDL Construction 74-075 El Paseo Suite B-3 Palm Desert, CA. 92260 Subject: Building Pad: COR #05/#06 Date: February 09, 2005 Reference Spec. Section: Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: i COR #05 - Building Pad Certification: The building towards the end of the design phase was relocated from the north most area of Entrada El Paseo property to an existing pad located just west of Cuistot Restaurant. The footprint of the Visitor Center did not match the existing smaller building pad overexcavation limits. Field Directive #01 was issued that directed the Geotechnical Engineer to observe the WDL overexcavation operation relative to the new limit requirements, of which a Pad Certification was obtained. This change order of $6,086.08 provides for all subcontractor and appropriate WDL mark-ups. COR #06 - Compensable Delay: This additional work effort impacted the critical path activity for a mutually agreed (7) calendar day duration. All direct field labor costs and indirect home office and field office costs were negotiated at a mutually agreed amount of $13,000.00. The total amount of COR #05 and COR #06 amounts to 19,086.08 that will be paid out of the $25,000 allowance identified in the contract documents. COST OF CHANGE: $0.00 CONTRACT TIME ADJUSTMENT: -7- )Q'Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:1 Date: Harris & Associates (Accepted By: WDL Const,{ i Palm Desert Redevelopment Agency Date: 3//05 I6,F412. rer File No.: 959-04 Issue File: 001 Page I of I;, 2A 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 1 1 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01