HomeMy WebLinkAboutR19540 CA5 Interactive Design Corp - New Visitor Information CenterPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: RATIFY CONTRACT AMENDMENT NO. 5 TO
INTERACTIVE DESIGN CORPORATION FOR
REIMBURSABLE EXPENSES AND FOR DESIGN
MODIFICATIONS TO ACCOMMODATE ART GALLERY
SPACE IN THE DESIGN OF THE NEW VISITOR
INFORMATION CENTER
SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER
CONTRACTOR: INTERACTIVE DESIGN CORPORATION
199 S. CIVIC DR., STE. 10
PALM SPRINGS, CA 92262
DATE: 24 MARCH 2O05
CONTENTS: CONTRACT AMENDMENT NO. 5 TO INTERACTIVE
DESIGN CORPORATION FOR DESIGN OF THE VISITOR
INFORMATION CENTER
Recommendation:
By Minute Motion, that the Agency Board ratify a contract
amendment in the amount of $5,000 to Interactive Design
Corporation of Palm Springs, California for additional reimbursable
expenses encountered and for design modifications to
accommodate additional art gallery space in the new Palm Desert
Visitor Information Center. Funding for the contract amendment is
available in the capital budget for the current fiscal year for the
Entrada del Paseo project (Account No. 850-4358-433-4001).
Executive Summarv:
Approval of the staff recommendation will ratify a contract amendment approved
by the Executive Director under the authority granted by Section 3.30.270 of the
Palm Desert Municipal Code. The same section of code requires this report to
the Agency Board of the Executive Director's action.
Staff Report
Interactive Design Contract Amendment No. 5
Page 2 of 2
24 March 2005
Discussion:
Interactive Design Corporation was retained to design the new Visitor Information
Center at Entrada del Paseo in October 2001. Their contract has been amended
several times as the scope of work has been revised to meet Entrada del Paseo
Steering Committee recommendations, changing conditions, and Agency Board
direction.
With confirmation that the Public Art Department will move to the new building,
staff has worked to identify any changes needed to relocate the North Wing
Gallery program from City Hall to the new facility. Although sufficient building
space is available, changes need to be made to the new ,building's structural,
electrical, and architectural design in order to add display walls and gallery
lighting. The value of the engineering and architectural fees for these changes is
$3,800. The cost of the actual construction work associated with these changes
is not included; those costs are likely to be around $10,000.
The quantity of reimbursable expenses such as reproduction, long distance
phone calls, postage and mileage has also increased. Contract Amendment No.
5 increases the contract allowance for reimbursable expenses by $1,200. Staff
anticipates that this amount will be sufficient for completion of the project.
Submitted by:
Lauri Aylaian
Redevelopment Manager
Approval:
Carlos L. rteg�/
Executive Dire or
Department Head:
Dave Yr*n
Redevelo ment/Housing Director
Paul S. Gibson
Director of Finance
G\RDA\Lauri Aylaian\Twelve Acre Site\Visitors' Center\032405interactivedesigncontractamndmt.doc
PALM DESERT REDEVELOPMENT NGE CY Contract # / P.O. # I R19540 I 9004
CONTFACT AWl li- ' Change Order No. I 5
Contingency: I YES I NO x
Contract Purpose: Design of Visitor Information Center Account No. I 850-4358-433-4001
Contractor's Name: Interactive Design Corporation Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE
(Supplemental Plans and Specifications Attached) In Contract Price
Additional reimbursable expenses encountered and for design modifications to
accommodate additional art gallery space in VIC
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
INCREASE
In Contract Price
$5,000.00
$5,000.00
TOTAL BUDGET FOR PROJECT: + 327,102.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 327,102.00 Amount Approved by Council: +
Less: This Change Order Amount: - 5,000.00 Less: Prior Change Order(s): -
BALANCE OF BUDGET Less: This Change Order: -
REMAINING FOR PROJECT: - 5,000.00 Balance Remaining of Contingency:
The amount of the Contract will be Increased by the Sum of: Five Thousand and No/100 Dollars ($5,000.00).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY:
EXECUTIVE DIRECTOR
2. ACCEPTED BY:
CONTRACTOR
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY.
FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval
SECRETARY Date Approved
..Amend -RDA