HomeMy WebLinkAboutR19060 CA2 Robbins, Jorgensen, Christopher Palm Village Apartment ProjectPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVAL OF CONTRACT AMENDMENT NO. 2 TO
CONTRACT NO. R19060 (ROBBINS, JORGENSEN,
CHRISTOPHER) FOR ADDITIONAL PROFESSIONAL SERVICES
FOR THE PALM VILLAGE APARTMENT PROJECT
SUBMITTED BY: BRYCE LYNN WHITE, SENIOR CONSTRUCTION CONTRACT
ADMINISTRATOR
CONTRACTOR: ROBBINS, JORGENSEN, CHRISTOPHER
2800 LAFAYETTE
NEWPORT BEACH, CA 92663
DATE: MAY 26, 2005
CONTENTS: CONTRACT AMENDMENT
CONTRACT AMENDMENT PROPOSAL FROM
ROBBINS, JORGENSEN, CHRISTOPHER
Recommendation:
By Minute Motion, that the Agency Board:
Approve Contract Amendment No. 2 to Contract R19060 (Robbins,
Jorgensen, Christopher) in the amount of $27,471 to provide additional
professional services for the Palm Village Apartment Project plus $8,800 for
allowable reimbursable expenses; and
2. Move $16,432 from contingency to base for the subject Contract
Amendment. The remainder amount necessary of $19,839 is available in
Account No. 870-4349-433-4001.
3. Authorize Chairman to execute said Contract Amendment.
Executive Summarv:
Approval of the subject Contract Amendment will allow construction of the Palm Village
Apartments to continue uninterrupted. Rejection of the Contract Amendment will require
the Agency to seek professional services from another architectural firm which could delay
construction currently underway and result in additional costs.
Staff Report
Contract Amendment to Contract R19060 (Robbins Jorgensen Christopher)
Page 2
May 26, 2005
Discussion:
The subject Contract No. R19060 and previous Contract Amendment total $164,315.
Robbins, Jorgensen, Christopher is providing professional architectural services for the
Palm Village Apartments at 73-610 Santa Rosa Way. Construction has commenced on
the 36-unit project.
The original Contract provided for payment of reimbursable expenses, but no dollar
amount was included. This Contract Amendment addresses that omission. The design
changes to enhance energy efficiency and increase amenities include revisions to site
plan, landscape plan, floor finish layout, closet arrangements, closet doors, and additional
fixtures. The scope of work expanded to comply with governmental regulations requiring
preparation of PM-10 plans and SW PP plans.
Additional scope of work and design changes required of Architect will include design of
carports and energy conserving, tankless hot water systems. Additional construction
administration professional services will be required of Architect including review and
responses to Requests for Information, preparation of Change Orders and Proposal
Requests, review and certification of Contractor's payments, and site observation visits.
Submitted by:
Department Head:
Bryce ynn Vyite Yave Yrigoy Inz,
Senior Construction Contract Administrator Director of Re velopment/Housing
A
Approval:
,,� . k/milz
Ju JcCarthy, ACM opment
Carlos L. Ortega xecutive Director
G \RDA\Beth Longman\Staff Reports\White\RJC Con Ameno 052605 doc
Paul Gibson, Director of Finance
Proposed Contract Amendment to Contract No. R19060 for architectural services
between Robbins, Jorgensen, Christopher ("Architect") and Palm Desert
Redevelopment Agency ("Agency") to be amended as follows:
Design changes as directed by Owner's Representative:
a. Revision of Site Plan.
b. Revision of Landscape Plan.
c. Revision to floor finish layout.
d. Revision of closet arrangements.
e. Revision of closet door type.
f. Additional fixtures.
$3,693.00
2. Change in scope of services to comply with governmental regulations:
a. Creation of PM-10 Plan.
b. Creation of SWPP Plan.
$2,478.00
3. Change in scope of services to design two (2) covered parking structures at
east and two (2) covered parking structures at west Parking areas, each
continuous over designated parking space, with columns located in planting
areas capable of supporting solar panels.
$5,200.00
4. Change in scope of services to provide design to convert unit water heaters to
Temperature Controlled, Continuous Flow Gas Hot Water Systems.
$5,400.00
5. Additional Construction Administration Professional Services including review
and responses to Requests for Information, preparation of Change Orders
and Proposal Requests, review and certification of Contractor's payments,
and site observation visits not to exceed $10,700.00 in the aggregate.
$10,700.00
Total Architectural Services $27,471.00
6. Reimbursable Expenses not to exceed $8,800.00 in the aggregate at 110% of
allowable invoices submitted.
Total Reimbursables $8,800.00
Items 3 and 4 to proceed with design only upon direction of Owner's Representative.
G,\RDA\Betn Longman\Bryce\Palm ViiiageTVA Contract Amend Draft.doc
PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R19060 I 8730
CONTRACT AMENDMENT Change Order No. 2
Contingency: YES x I NO
Contract Purpose: Palm Village Apts Arch Svcs & Site Inspections Account No. 870-4349-433-4001
Contractor's Name: Robbins, Jorgensen, Christopher Project No.
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans and Specifications Attached) In Contract Price In Contract Price
Additional professional services 27,471.00
Reimbursable allowance 8,800.00
TOTALS:
NET CHANGE IN CONTRACT PRICE:
$36,271.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT:
+ 164,315.00
CONTINGENCY:
Less: Expend. & Encumb. To Date:
- 164,315.00
Amount Approved by Council: +
16,432.00
Less: This Change Order Amount:
- 19,839.00
Less: Prior Change Order(s): -
0.00
BALANCE OF BUDGET
Less: This Change Order: -
16,432.00
REMAINING FOR PROJECT:
- 19,839.00
Balance Remaining of Contingency:
0.00
The amount of the Contract will be (Beeressed) Increased by the Sum of: Thirtv-six Thousand Two Hundred Sevent\r-
one and NOM00 Dollars ($ 36,271.00 ).
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have
required signatures as per the purchase resolution.
1. REQUESTED BY:
EXECUTIVE DIRECTOR
3. CERTIFIED
2. ACCEPTED BY:
CONTRACTOR
FUNDS AVAILABLE: 4. APPROVED BY: 5/26/05
FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved
NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 5/26/05
SECRETARY Date Approved
Amend -RDA