HomeMy WebLinkAboutR22200 - Reject Sole Bid - Monument Sign @ Entrada Del PaseoPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: REJECT SOLE BID RECEIVED FOR PROJECT NO. 955-04;
AUTHORIZE STAFF TO NEGOTIATE A CONTRACT WITH BIDDER
FOR AN AMOUNT NOT -TO -EXCEED $160,000 TO CONSTRUCT
MONUMENT SIGNS AT ENTRADA DEL PASEO COMPLYING WITH
THE DESIGN INTENT IN ORIGINAL BID DOCUMENTS FOR
CONTRACT NO. R22200; AND AUTHORIZE AGENCY CHAIR TO
EXECUTE SAME
SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER
DATE: 10 NOVEMBER 2005
CONTENTS: ENTRADA DEL PASEO PROJECT IDENTIFICATION MONUMENT
SIGN DRAWINGS
Recommendation:
By Minute Motion, that the Agency Board:
1) Reject all bids received in response to the Notice Inviting Sealed Bids for
Entrada del Paseo Monument Signage (Contract No. R22200, Project No.
955-04);
2) Authorize staff to negotiate with the sole bidder (Fluoresco Lighting &
Signs of Pomona, California) to value engineer construction details and
secure contractual requirements for an amount up to $160,000; and
3) Authorize Chairman to execute all necessary documents to facilitate the
negotiated contract, including appropriate contingencies.
The funding necessary for this contractual work is available in Account No. 850-4358-433-4001.
Executive Summarv:
Approval of this request will allow staff to negotiate with the sole responsive bidder to the
subject invitation to bid in order to reduce the contract amount by more than $57,000. This
reduction in cost will be accomplished by value engineering some of the construction details for
the monument signs.
Discussion:
On October 10, 2005 the Agency advertised a Notice Inviting Bids for construction of four
monument signs at the Entrada del Paseo development. Nine sign contractors requested bid
documents, and four of these firms stated in advance that they planned to submit bids for the
project. However, only two bids were actually submitted, and one of those was returned
Staff Report
Entrada Monument Signs — Contract R22200
Page 2 of 2
10 November 2005
unopened because it was received after the deadline. Fluoresco Lighting & Signs of Pomona,
California submitted the sole responsive bid in the amount of $217,554.00.
Agency staff contacted each of the firms that had expressed interest in the project to determine
why they had not submitted bids. Three reported that they did not want to perform the electrical
and landscaping work ancillary to the signage work, two were too busy to be able to respond,
and one could not get a bid bond in time to meet the deadline for receiving bids.
The engineer's estimate for the project was considerably lower than the amount of the bid that
was received, so staff also discussed the cost of the work with the low bidder. The bidder
identified several details of the work that drive the cost up, but that do not add significant value
to the finished product. The two most significant of these items are the concrete footings and
the curved aluminum plates that form the horizontal element of the signs. The footings can be
reduced from a continuous monolith to several discrete footings, each sized appropriately for
the individual sign components. And the aluminum plates, which were specified to be painted
the colour of rusted steel, can be replaced by steel plates that are less expensive and easier to
form into the curved shapes, but are finished to look the same as the aluminum would have.
The sole bidder, Fluoresco Lighting & Signs, indicated a willingness to work with the Agency to
value engineer the design such that all four signs can be constructed for less than $160,000.
Therefore, Agency staff requests authorization to enter into negotiations with Fluoresco Lighting
& Signs to construct the four monument signs at Entrada del Paseo for an amount less than
$160,000. The Entrada del Paseo Steering Committee and the Agency Board previously
approved the conceptual design of the signs. The final design drawings are attached to this
report. The work is scheduled to be complete within 75 days of Notice to Proceed.
Submitted by:
Lauri Aylaian
Redevelopment Manager
Department Head:
David Yri
Director edevelopment/Housing
Approval:
Carlos L. Orte , Executive Director
Approval:
JustinAcCarthy
ACM Redevelopment
Paul S. Gibson, Director of Finance
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