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Home My WebLink AboutR19540A - CO8 and NOC - WDL Const. - New VICPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONSTRUCTION CLOSEOUT CHANGE ORDER NO. 8 TO WDL CONSTRUCTION (CONTRACT R19540-A) FOR INCREASING SCOPE OF WORK AND EXTENDING THE CONTRACT TIME FOR THE NEW VISITOR INFORMATION CENTER, AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: WDL CONSTRUCTION 74-075 EL PASEO, STE. B-3 PALM DESERT, CA 92260 DATE: OCTOBER 27, 2005 CONTENTS: 1) CONSTRUCTION CHANGE ORDER NO. 8 TO CONTRACT NO. R 19540-A 2) NOTICE OF COMPLETION Recommendation: By Minute Motion, that the Agency Board: 1. Approve a final change order, Construction Change Order No. 8 in the amount of $71,381.81, to WDL Construction for adding fire lane signage, increasing the quantity and nature of hardscape and landscape around the building, and increasing the contract duration 25 days; and 2. Authorize the City Clerk to file a Notice of Completion for the subject project upon staff confirmation that all punchlist work has been completed. The funding necessary for this added work is available in Account No. 850-4358-433-4001. Executive Summarv: Approval of the staff recommendation will close out the Visitor Center construction contract by approving additional compensation for: extended overhead and general Staff Report Change Order No. 8 and Notice of Completion for Contract R19540-A Page 2 of 3 October 13, 2005 conditions costs due to Owner changes; contract additions on a directed basis; and the addition of 28 fire lane signs, as requested by the Fire Marshal. It will also authorize the City Clerk to file a Notice of Completion when the fire lane sign installation is complete. Discussion: On September 9, 2004, the Agency Board awarded Contract No. R19540-A to WDL Construction for construction of a new Visitor Information Center. The work is substantially complete, and the building is occupied and open for business. In order to expedite completion, several change orders were previously issued that increased the scope of work done under this contract, while simultaneously reducing the scope of work to be done under the future contract for landscape and hardscape at Entrada del Paseo. The additional work required that the contract time be increased by 25 calendar days, which results in an increase in the contractor's general conditions costs (job trailer, superintendent's wages, etc.) and overhead expenses. The total of these extended overhead and general conditions costs is $31,047.28, and is included in Change Order No.8. Change Order No. 8 also includes the following three items: $13,249.75 for 28 "No Parking" signs required by the Fire Marshal to be installed along both sides of the curved lane behind the Visitor Center; $17,613.12 for hardscape additions and revisions around the exterior of the building; and $9,471.66 for landscape additions and modifications between the preliminary set of landscape plans, from which bids were solicited, and the permitted set of landscape plans, which carried the final approvals from CVWD and the City of Palm Desert Landscape Department (early bidding from preliminary plans was accomplished in order to authorize work before the summer hiatus from Agency Board meetings). The first item listed above has not yet been performed, but if approved by the Agency Board, it will be completed prior to filing of the Notice of Completion for the project. The second item listed was performed as directed work to address items such as ADA, erosion concerns, and concrete footings for added lights, with the final amount negotiated by Harris & Associates (the Agency's Construction Manager). The third item was authorized by the Executive Director under the authority granted by Section 3.30.270 of the Palm Desert Municipal Code. This same section of the Code requires this report of the Executive Director's action. G %RDA\Mana Hunt\WPDATAWYLAIAN\STFRPTS\102705 WDL CO 8 and NOC doc Staff Report Change Order No. 8 and Notice of Completion for Contract R19540-A Page 3 of 3 October 13, 2005 Since all contract work has been satisfactorily completed except minor punchlist items and the fire lane signage described above, staff also requests that the City Clerk be authorized to file a Notice of Completion with the County Recorder upon confirmation from the Construction Manager that these last punchlist items are complete. Change Order No. 8 will be the final change order on the subject contract. The non - elective change orders on this project have totaled 4.5 percent of the original contract value, which is within industry standards for a project of this size and nature. Submitted by: Lauri Aylaian Redevelopment Manager mh Approval: lopment utive Director Department Head: Dave Yridoy Director, edevelopment/Housing aA&1;�- Paul S. Gibson, Director of Finance G \RDA\Mana Hunt%WPDATA',AYLAIAN\STFRPTS',102705 WDL CO Band NOC doc PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # R19540A I 11775 CONSTRUCTION CHANGE, ORDER Change Order No. 8 Contingency: YES I NO X Contract Purpose: Construction of new Visitor Information Center Account No. 850-4358-433-4001 Contractor's Name: WDL Construction Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Add fire lane signage; $71,381.81 increase quantity and nature of hardscape and landscape around building; increase contract duration by 25 days TOTALS: NET CHANGE IN CONTRACT PRICE: $71,381.81 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 3,380,952.41 CONTINGENCY: Less: Expend. & Encumb. To Date: - 3,380,952A1 Amount Approved by Council: + Less: This Change Order Amount: - 71,381.81 Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - 71,381.81 Balance Remaininq of Contingency: - The amount of the Contract will be (Decreased) Increased by the Sum of: Seventy-one Thousand. Three Hundred Eiahty- one and 81/100 Dollars ($71,381.81). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 10/27/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 10/27/05 SECRETARY Date Approved Chng-Ord.KDA To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code § 3093 — Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the PALM DESERT REDEVELOPMENT AGENCY, A PUBLIC BODY, CORPORATE AND POLITIC, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is in fee. 4. That on the 271h day of October, 2005 a work of improvement described as Contract No. R19540-A on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: WDL Construction, 74-075 El Paseo, Ste. B-3, Palm Desert, CA 92260. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as Construction of Visitor Information Center, 72-567 Highway 111, Palm Desert, CA 92260. PALM DESERT REDEVELOPMENT AGENCY Dated: By: Buford A. Crites, Chairman STATE OF CALIFORNIA } }ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the PALM DESERT REDEVELOPMENT AGENCY, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of 20 RACHELLE D. KLASSEN, SECRETARY Rev. Oct 02