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Home My WebLink AboutCO No. 5 to R19540A - New Visitor CenterX b PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFY CONSTRUCTION CHANGE ORDER NO. 5 TO WDL CONSTRUCTION (CONTRACT NO. R19540-A) FOR MISCELLANEOUS CHANGES INCIDENTAL TO THE CONSTRUCTION OF A NEW VISITOR INFORMATION CENTER AT ENTRADA DEL PASEO SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: WDL CONSTRUCTION 74-075 EL PASEO, STE. B3 PALM DESERT, CA 92260 DATE: SEPTEMBER 8, 2005 CONTENTS: CONSTRUCTION CHANGE ORDER NO. 5 Recommendation: By Minute Motion, that the Agency Board ratify Construction Change Order No. 5 in the amount of $15,723.29 to WDL Construction of Palm Desert, California, for seven miscellaneous field -directed changes necessary for the construction of the new Visitor Information Center at Entrada del Paseo. The funding necessary for this added work is available in Account No. 850-4358-433- 4001. Discussion: On 9 September 2004, the Agency Board awarded Contract No. R19540-A to WDL Construction for the construction of a new 8,200 square foot Visitor Information Center. During the construction process, some unanticipated conditions have arisen which have necessitated that the contractor perform additional work. These changes are minor in nature and are typical for a project of this magnitude. They include: addition of one roof drain; revising ductwork and two HVAC grilles to avoid conflicts with structural steel members; adding sheet metal flashing for moisture protection near the sloped roof soffit; providing a sunshade for the mechanical equipment located on the building roof; providing visual display boards in two meeting rooms, and similar modifications. Because the changes described above did not impact work on critical path items identified in the current construction schedule for the Visitor Information Center, no contract time extension is necessary. G tRDAtMana Hunt\WPDATAWYLAIAN\STFRPTSt090805WDLCO5 Ooc Staff Report Ratify Change Order No. 5 to WDL Construction (Contract No. R19540A Page 2 of 2 September 8, 2005 The work included in Change Order No. 5 was approved by the Executive Director under the authority granted by Section 3.30.270 of the Palm Desert Municipal Code. This same section of Code requires this report of the Executive Director's action. To date, the non -elective change orders on this project have totaled 1.8% of the original contract value, which is well within industry standards for a project of this size. Submitted by: Lauri Aylaian Redevelopment Manager mh Approval: pment Director Department Head: >oe�dev�elopment/Housing 1 Dave Yr Director Paul S. Gibson, Director of Finance G \RDA\Maria Hunt\WPDATAWYLAIAMSTFRPTS\090805WDLCO5 doc PALM k ! gEVELOMW AGENCY Contract # / P.O. # COWRUCMI CHM OR= Change Order No. Contingency: Contract Purpose: Construction of new Visitor Information Center Account No. Contractor's Name: W DL Construction Project No. R19540A I 11775 5 YES I NO X. 850-4358-433-4001 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE (Supplemental Plans and Specifications Attached) In Contract Price Perform work described in the following attached documents: Contract Change Order No. 00016 by Harris & Associates Dated 7/25/05: Contract Change Order No. 00017 by Harris & Associates Dated 7/25/05: Contract Change Order No. 00018 by Harris & Associates Dated 7/25/05: Contract Change Order No. 00019 by Harris & Associates Dated 7125/05: Contract Change Order No. 00020 by Harris & Associates Dated 7/25/05: Contract Change Order No. 00021 by Harris & Associates Dated 7/26/05: Contract Change Order No. 00022 by Harris & Associates Dated 7/26/05: TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 3,311,583.08 CONTINGENCY: Less: Expend. & Encumb. To Date: - 3,311,583.08 Amount Approved by Council: + Less: This Change Order Amount: - 15,723.29 Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - 15,723.29 Balance Remaining of Contingency: - INCREASE In Contract Price $ 1,337.91�� 1,925.33-� 4,934.72 v 3,530.33� 1,373.73-1 1,646.87 974.40 $15,723.29 The amount of the Contract will be (9.. J) Increased by the Sum of: Fifteen Thousand. Seven Hundred Twentv-three and 29/100 Dollars ($ 15,723.29 ). This document will become a supplement to the Contract and all provisions will apply hereto, all items inZTOR' ve must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: - O� EXECUTIVE DIRECTOR CON 7A 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: 8/25/05 FINANCE DIRECTOR BUFORD A. CRITES, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 8/25/05 SECRETARY Date Approved .Chug Ord RDA Palm Desert Redevelopment Agency Palm Desert Visitor Center Project EI Harris & Associates CONTRACT CHANGE ORDER NO. 00016 To: Michael Vujica Date: July 25, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: RCO #016 Suite B-3 Palm Desert, CA 92260 Subject: Added Roof Drain Gentlemen: You are hereby directed to make the heroin described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for all work associated for the addition of (1) 2" roof drain and related drain p[iping at the mid -level roof of the high turret. Upon review of the roof plan, it was clarified in RFI #059 that a new 2" roof drain and drainage piping system was required at the mid -level roof of the high turret. COST OF CHANGE: $1,337.91 CONTRACT TIME ADJUSTMENT: 0 Days I This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended Bri ate: (Accepted By: ate: 2-a7-0S WDL Const)uction H�ris & Associates Palm Des Redevelopment Agency File No.: 959-04 Page I of I Issue File: 014 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 11 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project 0 Harris & Associates CONTRACT CHANGE ORDER NO. 00017 To: Michael Vujica Date: July 2S, 200S WDL Construction 74-075 El Paseo Reference Spec. Section: RCO #022 Suite 9-3 Palm Desert, CA. 92260 Subject: Duct/Vent Modifications Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides all work associated for the revision of HVAC duct, vent modifications for (2) grilles at the Gallery above the Information Desk, and the replacement of (3) light fixtures previously installed. There were (2) ducts feeding separate grilles that by design would not work due to conflicts with structural steel members. Architectural Supplementary Instructions #36.1 revised (1) duct location across the room and changed both HVAC grille sizes. COST OF CHANGE: $1,92S.331 CONTRACT TIME ADJUSTMENT: 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By: Har�s & Associates t ate: (Accepted By: .-IAl - WDL ConstrucdW /Y c /e7`- Palm DesertiBdevelopment Agency ate: File No.: 959-04 Issue File: 024 Page I of I 74-333 Hixhway I 1 I Palm Desert, CA 92260 Phone 760.346.61 1 1 FAX 760.340.6433 rhei,Yra@harris-assoc.com f a oco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project 0 Harris & Associates CONTRACT CHANGE ORDER NO. 00018 To: Michael Vujica Date: July 25, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: RCO #023 Suite B-3 Palm Desert, CA. 92260 Subject: Clearstory Flashing Revision Gentlemen: You am hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGEIREASON FOR CHANGE: This change order provides for all work associated for the revision of the upper clearstory exterior window head at roof soffit condition. Architectural Supplimentary Instruction #040 provided for additional sheet metal flashing to address the absence of a moisture protection detail at the underside of the sloped roof soffit overhang and clearstory window header. COST OF CHANGE: $4,934.72 CONTRACT TIME ADJUSTMENT: 0 Days I This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By. I HaA is dr Associates ate: +Accepted By.1 ate: WDL Constructio Palm Dese edevelopment Agency File No.: 959-04 Issue File: 023 Page I of I 74-333 Highway I I I Palm Desert. CA 92260 Phone 760.346.6111 FAX 760.340.6433 rherrera@harris-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project 0 Harris & Associates CONTRACT CHANGE ORDER NO. 00019 To: Michael Vujica Date: July 25, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: RCO #026 Suite B-3 Palm Desert, CA. 92260 Subject: Systecon Sunshade Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not Included in the plans and specifications of this contract All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for all work associated for the installation of framed sunshade canopy over the Systecon pumping package equipment located on the building roof. When observing the location of the equipment pumping package relative to the height of the surrounding roof parapets, the Systecon installer recommended the equipment be sunshaded for heat protection. Architectural Supplementary Instructions #014 was generated that provided for a framed sheet metal canopy to protect the equipment from the seasonal extreme heat conditions. COST OF CHANGE: CONTRACT TIME ADJUSTMENT: $3,530.34 0 Days I This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By.1 H�rris & Associates ate: *ccepted By:l 2¢?..f�� WDL Construction Palm Des tevelopment Agency ate: ,- Z� - 1/-5- File No.: 959-04 Issue File: 008 Page I of I 74-333 Highway I I I Palm Desert. CA 92260 Phone 760.346.611 1 FAX 760.340.6433 rherrera@hams-assoc.com f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project 0 Harris & Associates CONTRACT CHANGE ORDER NO. 00020 To: Michael Vujica Date: July 25, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: RCO 027 � Suite B-3 Palm Desert, CA. 92260 Subject: Tile/Carpet Transition Strip Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not Included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for all work associated for the purchase and installation of a Schlutter metal transition strip between the carpet and slate tile condition at the Retail area. Upon review of the finish floor plans, Architectural CSK #l6 was generated to address the rough edge condition had the Schlutter metal strip not been placed between the stone tile/carpet condition. COST OF CHANGE: $ 1,373.73 CONTRACT TIME ADJUSTMENT: 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:I c Hats & Associates 1 ate: 2S ,---'J III .'Za5 `Accepted By:, r WDL CApA Palm Desert Agency File No.: 959-04 Issue File: 029 Page I of 1 74-333 Highway I I I Palm Desert. CA 92260 Phone 760.346.611 1 FAX 760.340.6433 rherrera@harris-assocaxn f a cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project. 01 Harris & Associates CONTRACT CHANGE ORDER NO. 00021 To: Michael Vujica Date: July 26, 200S WDL Construction 74-075 El Paseo Reference Spec. Section: RCO 029 ✓ Suite 8-3 Palm Desert, CA. 92260 Subject: Visual Display Boards Gentlemen: You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive is executed. DESCRIPTION OF CHANGE/REASON FOR CHANGE: This change order provides for all work associated for the purchase and installation of (2) 4' x T Type "F" visual display boards located in Meeting Room #1 12 and Office #123. The drawings did not show the quantity or locations and the visual board type and manufacturer was revised from what was originally specified. COST OF CHANGE: CONTRACT TIME ADJUSTMENT: $1,646.87 0 Days This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By:l H s do Associates File No.: 959-04 ate: Accepted By:I ate: 06. -T-I -ZC0/A7�a��pS WDL4Constr6ln Palm Dese edevelopment Agency Page IofI Issue File: 034 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.61 1 1 FAX 760.340.6433 rharrera@harrisassoc.com f a_cco01 Palm Desert Redevelopment Agency Palm Desert Visitor Center Project 0 Harris & Associates CONTRACT CHANGE ORDER NO. 00022 To: Michael Vujica Date: July 26, 2005 WDL Construction 74-075 El Paseo Reference Spec. Section: RCO #031 [� Suite B-3 Palm Desert, CA 92260 Subject: Grout Repressed Slab @ Room #120 Gentlemen: You am hereby directed to make the herein described changes from the plans and specifications or do the following described work not Included in the plans and specifications of this contract All new work heroin described shall be done In accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective until approved by the Owner, or until an authorized Field Directive Is executed. DESCRIPTION OF CHANGEIREASON FOR CHANGE: This change order provides for all work associated for the grout in -fill of the depressed shower slab at Unisex Room # 120. In review of the drawings; Architectural Supplementary Instructions #05 was generated to correct the structural drawings that indicated the shower area to be depressed which was not ultimately required for the designed ceramic tile finish. COST OF CHANGE: CONTRACT TIME ADJUSTMENT: $974.40 1 0 Days I This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all Indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable. Recommended By.1 Hrris & Assodates ate: Accepted Sr. WDL Cons all el _AZ4� Palm DeserAedevelopment Agency ate: 7-02�`l/� File No.: 959-04 Issue File: 035 Page 1 of I 74-333 Highway I I I Palm Desert, CA 92260 Phone 760.346.6111 FAX 760.340.6433 rherrera@hwds-assoccom f a aco01