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HomeMy WebLinkAboutAGENDA 24 AUG 2006 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, AUGUST 24, 2006 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A Any person wishing to discuss any item of Closed Session business may address the City Council or Redevelopment Agency Board at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council or Redevelopment Agency Board. Because the Brown Act does not allow the City Council or Redevelopment Agency Board to take action on items not on the Agenda, members will not enter into discussion with speakers but will instead refer the matter to staff for report and recommendation at a future City Council or Redevelopment Agency meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) APNs 637-171-003, -004, and -007 Negotiating Parties: Agency: Justin McCarthy/Lauri Aylaian/Palm Desert Redevelopment Agency Property Owner: Paul Turner / Desert Pacific Properties Raymond Hill A/J C Trust Other Parties: Under Negotiation: X Price X Terms of Payment Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(a): Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(b): V. RECONVENE REGULAR MEETING - 4:00 P.M. POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE - Member Jean M. Benson VII. INVOCATION - Member Robert A. Spiegel VIII. ORAL COMMUNICATIONS - B IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION TO RECOGNIZE COSTCO PALM DESERT FOR ITS GENEROUS DONATION TO LINCOLN ELEMENTARY SCHOOL. Rec: Action: B. PRESENTATION TO RECOGNIZE SERGEANT VERN JAKSCH OF THE PALM DESERT POLICE DEPARTMENT. Rec: Action: C. PRESENTATION TO RECOGNIZE JAMES RON FOR HIS SERVICE TO THE CITY OF PALM DESERT AND ITS LIBRARY PROMOTION COMMITTEE. Rec: Action: D. PRESENTATION TO RECOGNIZE CITY OF PALM DESERT/PALM DESERT REDEVELOPMENT AGENCY EMPLOYEES FOR EXCEPTIONAL SERVICE - JULY 2006. Rec: Action: X. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Regular Redevelopment Agency Meetings of July 13, 2006, July 27, 2006, and August 10, 2006. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 271RDA, 275RDA, 2RDA, 3RDA, 5RDA, 9RDA, 12RDA, 15RDA, 17RDA, 23RDA, 25RDA, 29RDA, 32RDA, 272-Housing, 276-Housing, 3- Housing, 6-Housing, 10-Housing, 13-Housing, 18-Housing, 21-Housing, 26-Housing, 30-Housing, 33-Housing, 273HA, 277HA, 7HA, 19HA, 27HA, and 34HA. Rec: Approve as presented. C. REQUEST FOR AUTHORIZATION to Advertise and Call for Bids for the La Spiga Civil Improvements at Entrada del Paseo (Contract No. R25590). Rec: By Minute Motion, authorize the City Clerk to advertise and call for bids for the subject project. D. REQUEST FOR AUTHORIZATION to Reject All Bids Received for the Rehabilitation of Lake #3 at the Desert Willow Golf Resort (Contract No. R25340). Rec: By Minute Motion, reject all bids received for the subject project. E. REQUEST FOR RATIFICATION of a Professional Services Agreement for Site Utilization and Configuration Studies of the Country Village Apartment Site and Proximate Parcels (Contract No. R25600). Rec: By Minute Motion, ratify the subject agreement with Interactive Design Corporation, Palm Springs, California, in the amount of $24,500 plus $400 in reimbursable expenses - funds are available in Account Nos. 870-4195-466-3092 and 854-4195-466-3092. 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 F. REQUEST FOR AUTHORIZATION to Award Contract for Geotechnical Consulting Services During Construction of Freedom Park (Contract No. R23210C). Rec: By Minute Motion: 1) Award the subject contract to Sladden Engineering, Palm Desert, California, in an amount not to exceed $17,600; 2) allocate said amount from the Freedom Park Construction contingency - Account No. 851-4670-454-4001. G. REQUEST FOR RATIFICATION of the Executive Director's Approval of the Construction and Conveyance of an Extension of the Commercial Domestic Water and Sanitation Systems at Entrada del Paseo to the Coachella Valley Water District (Contract No. R25610). Rec: By Minute Motion, ratify the Executive Director's approval of the Commercial Domestic Water and/or Sanitation Installation Agreement between the Coachella Valley Water District and the Palm Desert Redevelopment Agency. H. REQUEST FOR RATIFICATION of Professional Services Agreement for Landscape Design Services for the Site Surrounding the Future La Spiga Restaurant (Contract No. R25620). Rec: By Minute Motion, ratify the subject agreement with Randy Purnel Landscape Architects, Rancho Mirage, California, in an amount not to exceed $7,150 - funds are available in Account No. 850-4358- 433-4001. I. REQUEST FOR RATIFICATION of Professional Services Agreement for Coordination of Dry Utilities for the Future La Spiga Restaurant, Henderson Community Building, and the Surrounding Site at Entrada del Paseo (Contract No. R25630). Rec: By Minute Motion, ratify the subject agreement with Stantec Consulting, Inc., Palm Desert, California, in an amount not to exceed $10,450 (including reimbursables) - funds are available in Account No. 850-4358-433-4001. 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 J. REQUEST FOR RATIFICATION of Professional Services Agreement for Inspection and Quality Control Services at the Palm Village Apartments Project (Contract No. R21780A). Rec: By Minute Motion, ratify the subject agrement with Harris & Associates, Palm Desert, California, in an amount not to exceed $24,500. K. REQUEST FOR APPROVAL of Amendment No. 5 to Contract No. R22730 for Civil Engineering Services at La Rocca Villas. Rec: By Minute Motion: 1) Authorize Amendment No. 5 in an amount not to exceed $25,000 to the subject contract with MSA Consulting, Rancho Mirage, California, for production of engineering and construction documents for the removal and replacement of a deteriorated CVWD (Coachella Valley Water District) irrigation line and the design and engineering of a temporary access road; 2) authorize the Chairman to execute the Amendment -- funds are available in Account No. 870-4698-466-4001. L. REQUEST FOR ACCEPTANCE OF WORK for Contract No. R24710 -- Trenching and Laying of Conduit for the Underground Dry Utilities at Laguna Palms Apartments (HCI, Inc., Norco, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. XI. CONSENT ITEMS HELD OVER XII. RESOLUTIONS XIII. NEW BUSINESS A. REQUEST FOR APPROVAL OF AMENDING THE FISCAL YEAR 2005/06 BUDGET AS A RESULT OF YEAR-END ADJUSTMENTS (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 Rec: Waive further reading and adopt: 1) City Council Resolution No. 06-115, amending the Fiscal year 2005/06 City Budget as a result of Year-end Adjustments; 2) redevelopment Agency Resolution No. 532, amending the Fiscal Year 2005/06 Redevelopment Agency Budget as a result of Year-end Adjustments. Action: B. REQUEST FOR APPROPRIATION FROM THE CITY'S AND AGENCY'S UNOBLIGATED FUNDS FOR THE PROPOSED REMODEL OF THE REDEVELOPMENT LOBBY AND THE CONFERENCE ROOMS LOCATED IN THE PUBLIC WORKS AND PLANNING DEPARTMENTS, THE CITY COUNCIL OFFICE AREA, AND THE NORTH WING (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Rec: By Minute Motion, authorize appropriation of the following for the subject projects: 1) $78,616.60 from the City's Unobligated Funds to Account No. 110-4159-415-4040; 2) $39,308.25 from the Agency's Unobligated Funds to Account No. 850-4195-466-4040; 3) $39,308.25 from the Agency's Unobligated Housing Set-aside Funds to Account No. 870-4195-466-4040. Action: C. REQUEST FOR APPROVAL OF THE PURCHASE OF AND APPROPRIATION OF MONIES FOR MODULAR FURNITURE SYSTEM FOR THE OPEN OFFICE AREAS IN THE CITY HALL NORTH WING (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL. Rec: By Minute Motion: 1) Approve the purchase of a modular furniture system for the open office area in the North Wing of City Hall by authorizing a purchase order in the amount of $61,372 to Total Plan Business Interiors, Inc., Riverside, California; 2) authorize the appropriation of $18,411.60 from the City's Unobligated Funds to Account No. 110-4159-415-4040; 3) authorize the appropriation of $21,480.20 from the Agency's Unobligated Funds to Account No. 850-4l95 Action: D. REQUEST FOR APPROPRIATION OF ADDITIONAL FUNDS AS AUTHORIZED BY THE AGREEMENT BETWEEN THE PALM DESERT REDEVELOPMENT AGENCY AND COMDYN PD, LLC, FOR FEE DEVELOPER SERVICES FOR AGENCY-OWNED PROPERTY (CONTRACT NO. R23390). 6 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 Rec: By Minute Motion: 1) Appropriate $1,245,490.88 from Unobligated Housing Set-aside Funds to Account No. 870-4698-466-4001 for additional funds authorized by the Agreement between the Palm Desert Redevelopment Agency and ComDyn PD, LLC, Santa Monica, California; 2) ratify execution of the related document by the Executive Director. Action: E. REQUEST FOR AUTHORIZATION FOR ACQUISITION OF PROPERTY LOCATED AT 75-454 ORANGE BLOSSOM LANE (APN 634-062-004) -- DESERT ROSE -- PALM DESERT. Rec: By Minute Motion: 1) Authorize acquisition of the subject property for the purpose of retaining affordability covenants and resale, if necessary, in anticipation of the expiration of the 60-day Right-of- Refusal Period; 2) approve a Silent Second Trust Deed in an amount necessary to secure an affordable housing cost pursuant to Redevelopment Law for either a direct sale or Agency sale; 3) authorize the Executive Director to execute any documents necessary to facilitate this transaction -- funds are available in the Housing Set-aside Fund. Action: F. REQUEST FOR AUTHORIZATION FOR ACQUISITION OF PROPERTY LOCATED AT 75-475 WILDFLOWER LANE (APN 634-062-032) -- DESERT ROSE -- PALM DESERT. Rec: By Minute Motion: 1) Authorize acquisition of the subject property for the purpose of retaining affordability covenants and resale, if necessary, in anticipation of the expiration of the 60-day Right of Refusal Period; 2) approve a Silent Second Trust Deed in an amount necessary to secure an affordable housing cost pursuant to Redevelopment Law for either a direct sale or Agency sale; 3) authorize the Executive Director to execute any documents necessary to facilitate this transaction -- funds are available in the Housing Set-aside Fund. Action: G. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT FOR TESTING AND INSPECTION SERVICES FOR CONSTRUCTION OF THE HENDERSON COMMUNITY BUILDING (CONTRACT NO. R22600C). 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 Rec: By Minute Motion: 1) Authorize award of the subject contract to Earth Systems Southwest, Bermuda Dunes, California, in the amount of $73,801; 2) authorize the Director of Finance to set aside the amount of $7,380 as 10% contingency (use of contingency requires additional action); 3) authorize the Executive Director to execute said agreement -- funds are available in Account No. 850- 4358-433-4001. Action: H. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT FOR DESIGN SERVICES FOR THE ADDITION OF A BALL FIELD AT FREEDOM PARK (CONTRACT NO. R23210C). Rec: By Minute Motion: 1) Authorize award of the subject contract to David Evans and Associates, Ontario, California, in an amount not to exceed $39,633 and authorize the Chairman to execute same; 2) allocate said amount from the Freedom Park Construction contingency, Account No. 851-4670-454-4001. Action: I. REQUEST FOR AUTHORIZATION TO EXTEND CONTRACT FOR THE OPERATION OF THE EL PASEO COURTESY CART SERVICE (CONTRACT NO. R21802). Rec: By Minute Motion: 1) Authorize a one-year extension of the subject contract with Rite Rate Business Solutions, Palm Desert, California, in an amount not to exceed $188,000 for an 11-month period, September 1, 2006, through July 31, 2007; 2) authorize the Director of Finance to set aside the total amount of $18,000 as 10% contingency (use of contingency requires additional action); 3) authorize an additional $10,000 for renovation of the carts and general maintenance upkeep; 4) appropriate an additional $91,000 to Account No. 850-4416-414-3681 to cover additional operation and maintenance repair; 5) authorize the Chairman to execute said contract. Action: XIV. CONTINUED BUSINESS XV. OLD BUSINESS 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 A. REQUEST FOR APPROVAL OF FIRST AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT (DDA) BY AND BETWEEN RANCHO HOUSING ALLIANCE AND THE PALM DESERT REDEVELOPMENT AGENCY, AND APPROVE THE CERTIFICATE OF COMPLETION FOR THE SUBJECT DDA. Rec: By Minute Motion: 1) Approve First Amendment to the subject DDA to revise the limitation on sales price; 2) authorize the City Clerk to file a Certificate of Completion for the rehabilitation of the home at 74-047 San Marino Circle; 3) authorize the Chairman to execute the Amendment and Certificate of Completion. Action: B. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 4 TO CONTRACT NO. R21780-CONSTRUCTION OF THE PALM VILLAGE APARTMENTS. Rec: By Minute Motion: 1) Approve Change Order No. 4 in the amount of $75,235 to the subject contract with Taylor Frager, Inc., Temecula, California, with the addition of nine (9) days to the contract time for said construction; 2) authorize the Director of finance to transfer said funds from contingency to base for the project, Account No. 870-4349-433-4001. Action: XVI. PUBLIC HEARINGS XVII. REPORTS AND REMARKS A. CITY MANAGER B. CITY ATTORNEY C. CITY CLERK D. PUBLIC SAFETY o Fire Department o Police Department 9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006 E. MAYOR AND MEMBERS OF THE CITY COUNCIL o City Council Requests for Action: o City Council Committee Reports: o City Council Comments: XVIII. ADJOURNMENT FUTURE MEETINGS: August 28, 2006 10:00 a.m. Historic Preservation Committee Administrative Conference Room September 5, 2006 6:00 p.m. Planning Commission Civic Center Council Chamber September 6, 2006 8:30 a.m. Parks & Recreation Commission Administrative Conference Room September 12, 2006 12:00 p.m. Architectural Review Commission Community Services Conference Room 6:00 p.m. Youth Committee (Adj. from Sept. 5) Administrative Conference Room September 13, 2006 3:30 p.m. Housing Commission North Wing Conference Room 3:30 p.m. Public Safety Commission Administrative Conference Room September 14, 2006 3:00 p.m. Regular City Council/RDA Meetings Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 18th day of August, 2006. Rachelle D. Klassen, City Clerk 10