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Home My WebLink AboutSR - MSA CONSULTING - FALCON CRESTPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: AUTHORIZE CONTRACT AMENDMENT NO. 6 TO MSA CONSULTING (CONTRACT NO. R22730) FOR ADDITIONAL SERVICES AT FALCON CREST/LA ROCCA VILLAS FOR REVISIONS TO ROUGH GRADING, STREET AND STORM DRAIN, WATER AND SEWER, TO ACCOMMODATE THE STREET TREE DESIGN, ALSO THE REMOVAL AND REPLACEMENT OF A DETERIORATED IRRIGATION LINE, DESIGN OF A TEMPORARY ACCESS ROAD, CONSTRUCTION ADMINISTRATION, MEETINGS, UTILITIY COORDINATION, AND STAKING SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST CONTRACTOR: MSA CONSULTING 34-200 BOB HOPE DR. RANCHO MIRAGE, CA 92270 DATE: DECEMBER 14, 2006 CONTENTS: CONTRACT AMENDMENT NO. 6 TO CONTRACT NO. R22730 Recommendation: By Minute Motion, that the Agency Board: Authorize Contract Amendment No. 6 for Falcon Crest an the La Rocca Villas in the amount not -to -exceed $43,000 for professional services and a not -to -exceed amount of $2,000 for reimbursable to MSA Consulting of Rancho Mirage, California (Contract No. R22730) for revisions to the Rough Grading, Street and Storm Drain, Water and Sewer plans to accommodate the street tree layout and production of engineering and construction documents for the removal and replacement of a deteriorated CVWD irrigation line, the design and engineering of a temporary access road; and 2. Authorize the Chairman to execute the same. Funds are available in Account No. 870-4698-466-4001. Executive Summarv: The Change Order is the result of amendments made by both the Agency and the City of Palm Desert as approved by the Agency Board through previous action for Falcon Crest and the La Rocca Villas. These changes are primarily related to the integration of a street tree layout into the community design, a CVWD waterline, and all necessary engineering and construction to institute them. This change order is necessary for the completion of the project. G:\RDA\Cathy Walker\Word Data\STAFF REPORTS\Statf Report MSA CO.6.doe Staff Report Authorize Contract Amendment No. 6 to Contract R22730 (MSA Consulting) Page 2 of 2 December 14, 2006 Discussion: On May 13, 2004, the Redevelopment Agency Board awarded a contract to MSA Consulting for final civil engineering services for the proposed single-family and senior duplex housing project on 20 acres of land immediately west and south of Hovley Gardens. The civil engineering services are approximately 90% complete. As part of the design of the 20-acre affordable housing project, the City of Palm Desert requested the design, development, and implementation of a street tree layout to run throughout the 20-acre site. As a result, MSA was required to make revisions to the Rough Grading, Street and Strom Drain, Water and Sewer Plans to accommodate the street tree well layout design. Also included in the revision process were numerous meetings, coordination, and development of a specialized ADA accessible sidewalk and driveway detail. The Agency also requested additional services from MSA for the design of a temporary access road, and for the production of engineering and construction documents for the removal and replacement of an existing CVWD irrigation line. The temporary access road will allow for a streamlined flow of traffic for all construction vehicles during the production of the single-family and senior units. The access road is designed to run from Merle to the northernmost point of the senior villas, allowing for the simultaneous construction of the villas and the single-family units. The pre-existing irrigation line runs north/south in close proximity to the temporary access road and lies adjacent to the Portola Country Club. Due to the advanced age of the irrigation line, CVWD informed the Agency that movement of construction vehicles along the access road would most likely cause the line to shatter. The Agency decided to remove and replace the existing line in order to prevent any possible damage and ensure the line's longevity. Staff recommends approval of Amendment No. 6 to the MSA Consulting contract for the purpose of completing all necessary components for the construction of the Falcon Crest single-family homes and the La Rocca Villas senior housing units. Submitted by: 1 A M'1U&X,t1 48v, Catherine Walker Senior Management Analyst Approval: 0 V cCarth*ACM__RQ6e, opment Carlos L. Orte , Executive Director Department Head: `'Dave Yri yen Director of development/Housing Paul S. Gibson, Director of Finance *ro v eJ BY RDA ON (a -W -- 0 VERIFIED BY ri� Original on file with City Clerk's Office PALM XSEU RJKKV LO NT AGENCY F&SIONAL SEWICIANKNOWNT Contract Purpose Single Family & Senior Housing Civil Improvements Consultant's Name MSA Consulting, Inc. Address: 34-200 Bob Hope Drive Rancho Mirage, CA 92270 Contract # / P.O. # R22730 11426 Amendment/ 6 Change Order No. Contingency: YES I NO X Account No. 870-4698-466; 4001 Project No, Vendor No. 1856 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Revisions to the Rough Grading, Street and Storm Drain, Water and 43,000.00 and Sewer plans to accommodate the street tree layout and production of engineering and construction documents for the removal and replacement of a deteriorated CVWD irrigation line and the design and engineering of a temporary access road for Falcon Crest/La Rocca Villas Additional reimbursable expenses 2,000.00 TOTALS: - 45,000.00 NET CHANGE IN CONTRACT PRICE: 45,000.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 383,875.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 383,875.00 Amount Approved by Board: + Less: This Change Order Amount: - 45,000.00 Less: Prior Amendment(s): - BALANCE OF BUDGET Less: This Amendment: - REMAINING FOR PROJECT: (45,000.00) Balance Remaining of Contingency: - The amount of the Contract will be (Deer -eased) Increased by the Sum of: Forty-five Thousand and no/100 Dollars ($45,000.00). G'\RDA\Beth Longman\Staff ReportsMalker\MSA Contract Amend 6 121406 doc See reverse Contract R22730 Amendment No. 6 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $383,875.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 6 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 6 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 12/14/06 JIM FERGUSON, CHAIRMAN Date Approved 12/14/06 SECRETARY Date Approved G.\RDA\Beth Longman\Staff Reports\Walker\MSA Contract Amend 6 121406 doc See reverse