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Home My WebLink AboutSR - RTFY - R25620 LA SPIGA @ ENTRADA DEL PASEO/ProposalX H PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFICATION OF CONTRACT AMENDMENT NO. 1 TO CONTRACT NO. R25620 (RANDY PURNEL LANDSCAPE ARCHITECTS) FOR PROFESSIONAL SERVICES FOR LANDSCAPE DESIGN SERVICES OF THE SITE SURROUNDING THE FUTURE LA SPIGA RESTAURANT SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR CONTRACTOR: RANDY PURNEL LANDSCAPE ARCHITECTS 70390 HIGHWAY 111, SUITE A RANCHO MIRAGE, CA 92270 DATE: DECEMBER 14, 2006 CONTENTS: CONTRACT AMENDMENT NO Recommendation: By Minute Motion, that the Agency Board ratify Contract Amendment No. 1 to Contract No. R25620 with Randy Purnel Landscape Architects in the amount of $13,295 for additional landscape architecture design services of the site surrounding the future La Spiga restaurant at Entrada del Paseo. Funds for this work are available in Account No. 850-4358-433-4001. Executive Summary: By approval of the staff recommendation, the Agency Board will ratify an agreement approved and executed by the Agency's Executive Director using a consultant approved by the Agency Board on January 12, 2006. The consultant will provide additional professional design services necessary to develop the landscaping surrounding the La Spiga pad and parking at Entrada del Paseo. Discussion: The Redevelopment Agency has served as the master developer on the 12-acre site known as Entrada del Paseo. To date, approximately half of the site has been developed. Construction is under way for the Henderson Community Building, and the design for several acres of landscaping surrounding this site is nearing completion, which will leave less than three acres undeveloped. The Agency Board approved a Disposition and Development Agreement for La Spiga in the back corner of the property, near the intersection of Painter's Path and the Palm Valley Storm Channel. In order to prepare the site for La Spiga, certain improvements need to be coordinated between separate consultants. Randy Purnel Landscape Architects was selected from the 2006 Consultants Master List approved for professional services work on January 12, 2006, and this agreement was ratified on August 24, 2006. Randy Purnel's office is nearing completion with the Staff Report Ratification of Randy Purnel Landscape Architects Agreement — Entrada del Paseo Improvements Surrounding the La Spiga Parcel Page 2 December 14, 2006 original contract. During development of the design, two necessary changes were identified. Staff has incorporated both into one contract amendment. The first change is needed to visually complete the Entrada Del Paseo site and taper off the landscaping. Currently, there is an 80' gap between Agency property and the CVWD wash left as natural desert. CVWD is willing to grant an easement as long as a 20' right-of-way remains for their trucks to access the channel. This will allow for the heavily landscaped area to transition to a sparsely landscaped section, and then to the natural desert 20' adjacent to the wash. This additional landscaping will also help conceal the restaurant's perimeter yard wall from the bike path that local residents use. The second change incorporates a paving design at the intersection in front of La Spiga to match the existing paving patterns at the intersections currently on the site. Agency staff proposes to approve Contract Amendment No. 1 so that a complete landscape and paving design can be achieved. These executed documents are hereby presented to the Agency Board for ratification. Submitted by: Missy W' ht an Project oordinator Approval: rthy, Carlos L. Department Head: ._�.- � `—'Dave YrWedefvelopment/Housing Director FJPS� ment Paul S,� ibso"irector of Finance Director 4 BY RDA ON (q - C) Co VERIFIED BY P -4-1 �rC Original on file with City Clerk's Office G:\RDA\Melissa Wightman\La Spiga\Landscaping\Ratiflcatlon Staff Report Contract Amendment 1.doc PALM USERT' RINVICLOnUNF AGENCY FRMSSIONAL 1 NWE Contract Purpose Prepare landscape design and construction documents for La Spiga site Consultant's Name Randy Purnel Landscape Architects Address: 70390 Highway 111, Suite A Rancho Mirage, CA 92270 Contract # / P.O. # R25620 13199 Amendment/ 1 Change Order No. Contingency: +� YES NO X Account No. 1850-4358-433-4001 I i Project No. I Vendor No. 9416 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Additional preliminary design work and construction documents 12,750.00 for CVWD Storm Channel Paving design and layout of pavers at entry to La Spiga TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: 545.00 13, 295.00 13,295.00 TOTAL BUDGET FOR PROJECT: + 19,795.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 6,500.00 Amount Approved by Board: + Less: This Change Order Amount: - Less: Prior Amendment(s): - BALANCE OF BUDGET Less: This Amendment: - REMAINING FOR PROJECT: 13,295.00 Balance Remaining of Contingency: - The amount of the Contract will be (119sFeased) Increased by the Sum of: Thirteen thousand two hundred ninetv-five and no/100 Dollars ($13,295.00 ). G \RDA\Beth Longman\Wightman\Purnell Prof Svc Amend 1.doc See reverse Contract R25620 Amendment No. 1 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $ 19,795.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 12/14/06 JIM FERGUSON, CHAIRMAN Date Approved 12/14/06 SECRETARY Date Approved G:\RDA\Beth Longman\Wightman\Purnell Prof Svc Amend 1.doc See reverse Nov L is 12:38p 760.202.7012 p,1 i PAJ R P L A (760) 324-2682 FAX (760) 202-7012 www.rplo.net 70390 Hwy 1 11, Suite A, Rancho Mirage, CA 92270 V) U November 8, 2006 w �— City of Palm Desert V Missy Wightman Q 73-510 Fred Waring Drive w Palm Desert, CA a 92260 U phone 760.346.0611 N fax 760.341.6372 7 Z mwightman@ci.palm-desert.ca.us alm-desert.ca.us Q � Dear Ms. Wightman, W z Attached you will find our proposal for Landscape Architectural services explaining all stages of design and documentation. a Our goal is to work with the City of Palm Desert to develop the desired landscape concept for the CVWD Storm Channel Z @ Entrada del Paseo project. Q Upon reviewing my services completely, please contact me if you feel a need to discuss my proposal any further. If there is anything in question please do not hesitate to call for further explanation. If all is satisfactory please sign and return all copies for my signature. I will sign and forward one copy to you establishing our agreement. Sincerely, Randy W. Purnel Principal APPROVED BY: Carlos L. t Date Executive Director Palm Desert Redevelopment Agency nuv 08 06 12:38p 760.202.7012 p,2 CVWD Storm Channel (a) Entrada del Paseo Pro"Woe Page 2 of 3 November S, 2006 Project Descriation: CVWD Storm Channel @ Entrada del Paseo Ef Paseo and Painters Path Palm Desert, California 92260 (Limit of Work to map attached) Description of Services: a) Preliminary_ Design: Randy Purnel Landscape Architects will provide the following designs and services: al) Prepare planting plan for all landscape areas to illustrate planting composition, plant species in common and botanical names, locations and sizes. a2) Prepare an illustrative rendering of the Preliminary Landscape Plan as required by the City of Palm Desert. a4) Coordinate with Project Design Team in order to have a unified set of drawings. a5) Submitted to the City of Palm Desert for approval. a6) Provide a colored plant book documenting plant type in common and botanical name and size. b) Construction Documents: The general objective for this phase of work is to prepare final documentation drawings that incorporate the most current information regarding construction practices. Randy Purnel Landscape Architects will provide the following designs and services: 151) Landscape irrigation plan indicating the use of water conservation efforts (i.e.: drip, low volume spray). b2) Landscape planting plan indicating all plant types in botanical and common names, sizes, quantities, special comments and locations. b3) Reference to City of Palm Desert Landscape Maintenance Guide. b5) Project coordination with Project Design Team in order to have a unified set of drawings. b7) Include 2 meetings with CVWD regarding special design circumstances within their property. Any meetings over the allotted amount will be considered an additional service and will be billed according to section V. under additional fees b8) Submitted to the Coachella Valley Water District, City of Palm Desert and the County of Riverside's Agricultural Department for approval. 111. Exclusions: a) All engineering and engineering plans including but not limited to civil, grading, geotechnical, drainage, electrical, hydraulic and structural b) City, County, CVWD, and State fees and permits. c) Estimate of Probable Landscape Construction Costs. d) Hardscape Design. e) High level parking lot lighting, f) Lighting Plan g) CVWD special design meetings over the amount allotted in section II; b7. h) Landscape Maintenance Manual. IV. Fees: Landscape Architectural fees for CVWD Storm Channel @ Entrada de/Paseo shall be: a) Preliminary Design: $ 6,725.00 b) Construction Documents: $ 6,025.00 Nov 08 06 12:39p 760.202.7012 p.3 CVWD Storm Channel (411 P.ntrada del Paceo Propmal.doc Page 3 of 3 November 8, 2006 TOTAL: $12,750.00 V. Additional Fees: The following items will be considered extra services and will be billed to the owner on a per hourly basis with Owner's or Owner's Representative approval; a) Revisions and or changes to the plans that are not part of Section //. Description of Services b) Revisions as a result of the error of other consultants. c) Changes in the City policies during the term of this agreement. d) Changes in the original description of design work. e) Modifications to the drawings after the approval by Owners. f) Bid coordination and site visit services. Our hourly fees will be as follows: Principal Landscape Architect: $150/hr Project Landscape Architect: $125/hr Landscape Designer's time: $ 85/hr Draftsmen time: $ 75/hr Secretarial time: $ 55/hr VI. Reimbursable Expenses: The following are in addition to the fees described above and will be billed at cost plus 15% for bookkeeping and handling. Reimbursable expenses include, but are not limited to: a) Reproduction of drawings and specifications for any purpose, including blue lines, blacklines, reproducibles and preparation of CAD files for submission to the owner, contractor or government agency. b) Postage costs for distribution of drawings and specifications: (Express Mail, UPS, Federal Express, etc.) c) Consultants retained with approval of the Owner, e.g., structural engineer. VII. Payment: ALL FEES ARE DUE UPON RECEIPT OF INVOICE a) Invoices that remain unpaid after, 30 days will be considered delinquent. b) If we have not received payment within 45 days from the date on the invoice we will stop all work until the invoice is paid. c) It is understood that the Owner agrees to pay the fee as stipulated, and is not solely relying upon obtainment of financing to make payment. If the Landscape Architect is to be paid when the Owner receives funding from a third party, the fee may be adjusted to compensate for excessive delays. d) Landscape Architect has the option not to proceed with this project if agreement has not been signed within 15 days if date on agreement, or if project is delayed for more than 30 days after agreement has been signed. TERMS AND CONDITIONS (PER CITY OF PALM DESERT'S TERMS AND CONDITIONS.) Randy Purnel Landscape Architects 70-390 Hwy 111, Suite A Rancho Mirage, Ca 92270 Ph: 760-324-2682 Fax: 760-202-7012 CHANGE ORDER Project Name: Entrada de Paseo — La Spiga Prime Contact Missy Wightman Address: 73510 Fred Waring Drive, Palm Desert, California Zip: 92260 Phone #: (760) 346-0611 Change Order#: 252 Amount of Change Order: $545.00 Below is a description of the additional work to be performed: Paving Design and layout of pavers at Entry to La Spiga — Andy Sabol primary landscape architect. '5-zoc APPROVED BY DAT .