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HomeMy WebLinkAboutR24760 - Ped Bridge Over Cook St.R24760 PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: AUTHORIZE STAFF TO ISSUE REQUEST FOR QUALIFICATIONS FOR THE DESIGN OF A PEDESTRIAN BRIDGE OVER COOK STREET SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER DATE: 26 JANUARY 2006 CONTENTS: REQUEST FOR QUALIFICATIONS: COOK STREET PEDESTRIAN BRIDGE DESIGN Recommendation: Authorize staff to issue a Request for Qualifications to architecture and engineering firms for the design of a pedestrian bridge overpass on Cook Street between Frank Sinatra and Gerald Ford Drive. Executive Summarv: Approval of the staff recommendation will allow staff to solicit statements of qualifications from firms interested in designing a pedestrian bridge near the Cal State San Bernardino Palm Desert campus. The Agency will take the lead role in designing and constructing the proposed bridge, but $1.5 million of all design and construction costs will be paid by the newly formed University Park Community Facilities District. Discussion: The Palm Desert Redevelopment Agency desires a pedestrian overpass bridge across Cook Street to connect future commercial businesses and residents on the west side of the street to the expanding Cal State University and University of California facilities on the east side of the street. Under the terms of formation of the University Park Community Facilities District (CFD), CFD funds can be used for construction of these public improvements. In order to retain control of this high -profile element of the CFD, the Agency proposes to serve as the lead agency in design and construction, and to pay for the balance of the costs associated with the bridge. The Agency's share of the costs will likely be between $1.5 and $2 million. The CFD has allocated $1.5 million for the project; the Agency will match the CFD expenditures to $1.5 million, and will pay additional amounts in the event that the total project costs exceeds $3 million. As a first step in this proposed project, a Request for Qualifications (RFQ) has been developed. The RFQ emphasizes the architectural and aesthetic nature of the R24760 Staff Report Cook Street Pedestrian Bridge RFQ Page 2 26 January 2006 pedestrian bridge, in addition to the functional and structural elements. The RFQ will be distributed to interested parties and will be advertised in a newspaper of general circulation in order to assure wide distribution. A committee of staff from the Redevelopment, Planning, and Public Works Departments will be used to review the statements of qualifications received and to interview and select the firm best suited for this design project. Staff will return to the Agency Board for consideration of a professional services agreement after a firm has been selected and an agreement negotiated. Submitted by: Lauri Aylaian Redevelopment Manager Approval: c Ju McCarthy, AC Department Head: Dave Yrigoy Director o ev,61opment/Housing %,5 ttl r lopment Paul S rQ$kn, 64ecfor of Finance Carlos L. OVea, Executive Director G:\RDA\Maria Hunt\WPDATAWYLAIAN,STFRPTS\012606pedandgerfq.dcc R24760 REQUEST FOR QUALIFICATIONS (RFQ) FOR ARCHITECTURAL SERVICES FOR THE PALM DESERT COMMUNITY FACILITIES DISTRICT PEDESTRIAN BRIDGE GENERAL The City of Palm Desert is rapidly developing in the area to the west of Cook Street between Gerald Ford Drive and Frank Sinatra Drive. These developments will consist of mixed use, community commercial, office, retail, and hotel space. The east side of Cook Street between Gerald Ford Drive and Frank Sinatra Drive consists of 200 acres of Public Facility or University land use. Currently this land is dedicated to the expansion of new campuses for the University of California Riverside and California State San Bernardino Palm Desert Campus. The combined colleges have five operational buildings, with more in the planning stages. The Palm Desert Redevelopment Agency desires a pedestrian bridge to create a strong connection across the highly traveled Cook Street in Palm Desert, California. This pedestrian bridge will cross Cook Street between Frank Sinatra Drive and Gerald Ford Drive, and should provide easy access between the businesses and the public and/ or students within the area. These developments will continue to be built out in the coming decades. With a focus kept on the design, surrounding landscaping, public use, function, and safety, this bridge will not only provide accessibility, but an exceptional entrance arch to City of Palm Desert. Firms with relevant experience and qualifications are encouraged to apply. The Palm Desert Redevelopment Agency reserves the right to reject any or all Statements of Qualifications and to waive the formalities in the evaluation of responses.. PURPOSE The purpose of this Request for Qualification is to obtain information regarding the qualifications and interests of firms under consideration for designing the pedestrian bridge. From the responses that are submitted to this RFQ, the best suited firm will be selected and recommended to the Redevelopment Agency Board for a contract that will cover the programming, design, bidding and construction administration services for this project. It is likely that a short list of qualified firms will be developed, and that the short- listed candidates will also be asked to participate in an oral interview as part of the selection process. QUALIFICATION FORMAT Five copies of the qualifications shall be submitted for consideration. Qualifications shall be no more than fifteen pages in length and shall be 8 1/2 x 11 inches in size without ornate covers or binding. Pre-printed glossy colored marketing materials are neither required nor desired. Photographs of constructed bridges that were designed by the respondent are acceptable as part of the Statement of Qualifications. GARDA\Melissa Wightman\Pedestrian Bridgelrfq QUALIFICATIONS CONTENT Responses to this Request for Qualifications shall be organized into five categories as follows: 1. Information on the Firm. In this section the respondent should address the size of the firm, the number of years in business, the resources available, and the history of the firm with any sub -consultants who will be proposed to be used for this project. 2. Kev Personnel. Provide a brief resume for each of the key persons proposed to work on this project. Credentials of corporate executives or firm principals are not necessary or desired unless these individuals will play an active role in the proposed project. Any key sub -consultants proposed should be identified, and information on the project engineer from each firm should be included. 3. Past Experience. In this section, the respondent should list no more than five previous projects to be used as references. The projects listed should be as similar in character and nature as is possible to the proposed new pedestrian bridge. A contact name and phone number for the owner and for the contractor on each project included should be provided. 4. Rates. For this section, the respondent should include a current hourly rate schedule for each job classification of personnel that will be used on this project. Rates shall be fully burdened and inclusive of overhead and profit. 5. Special Considerations. In this section, proposers are requested to include any information that they believe makes them particularly well suited for the subject project. Of special interest to the Redevelopment Agency are: • Experience working for governmental agencies; • A demonstrated ability to work under the direction of one or more committees; • Creativity and innovation in design; and • A desire to participate in this highly visible project. EVALUATION OF THE QUALIFICATIONS A committee of City and Agency staff members will evaluate the qualifications received in response to this RFQ. Evaluations will be on the basis of each of the following criteria: 1. Firm history and resources 2. Key personnel 3. Previous relevant experience 4. Rates 5. Special considerations GARDAWelissa WightmanTedestrian Bridge\rfq The committee will make a recommendation to the Palm Desert Redevelopment Agency Board. As part of the evaluation process, the respondents may be asked to participate in an oral interview with the committee. No presentation of formal design concepts will be required as part of the selection process. QUALIFICATION SUBMISSION All proposals are due no later than 5:00 p.m. on Friday, 10 February 2006. Proposals shall be submitted to the attention of Missy Wightman, Project Coordinator, Palm Desert Redevelopment Agency, 73-510 Fred Waring Drive, Palm Desert, California 92260, (760) 346-0611. Any questions regarding the proposal preparation, submission or evaluation may be directed to Ms. Wightman. GARDAWelissa WightmanTedestrian Bridgelrfq