HomeMy WebLinkAboutSR - R24780 - Const Mgmt SvcsR24780
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE AWARD OF CONTRACT NO. R- 24780 TO
DOUGLAS E. BARNHART, INC. FOR THE CONSTRUCTION
MANAGEMENT SERVICES AT ENTRADA DEL PASEO
SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR
CONSTRUCTION DOUGLAS E. BARNHART, INC.
MANAGER: P.O. BOX 270399
SAN DIEGO, CA 92198-2399
DATE: JANUARY 26, 2006
CONTENTS: CONTRACT NO. R- 24780
Recommendations:
By Minute Motion, that the Agency Board:
1. Authorize the award of a construction management services Contract No. R-
-r V to Douglas E. Barnhart in the amount not to exceed $196,940
plus reimbursable expenses not to exceed $2,500 for construction management
services at Entrada del Paseo, including those needed for the Henderson
Community Building and Phase 2 of the landscaping.
2. Authorize the Director of Finance to set aside an additional amount of $19,694
as 10% contingency (use of contingency requires additional action); and
3. Authorize Chairman to execute said contract.
Funds are available in Account No.850-4358-433-4001.
Executive Summarv:
By approval of the staff recommendation, the Agency Board will authorize the professional
services necessary to manage the construction of the new Henderson Community Building, the
landscaping for the multi -sensory gardens and Phase 2 of the Eric Johnson Memorial Gardens,
and associated civil improvements. Rejection of the staff recommendation would reduce
construction oversight controls and could increase Agency exposure to construction- related
claims.
Discussion:
A new 5,700 square foot Henderson Community Building has been designed for construction at
Entrada del Paseo, and landscaping along Highway 111 and at the Eric Johnson Memorial
Staff Report
Authorize Award of Contract R- 24760
Construction Management Services
Page 2 of 2
January 26, 2006
to Douglas E. Barnhart, Inc., for
Gardens has been planned. Construction is anticipated to begin later in the year after plan
check, permitting, and bidding activities have been completed. Staff proposes the use of a
professional construction management firm to serve as Owner's Representative and to minimize
the Agency's potential exposure to claims related to the construction project. A single
construction management firm is desired in order to coordinate between the multiple contractors
who will be used.
In order to select a CM firm, staff issued a Request for Statements of Qualifications to four firms.
The firms were ranked on a basis of: qualifications of key personnel; experience with similar
projects; hourly rates for professional services; and depth of firm resources. A panel interviewed
the two top ranked firms with representatives from Redevelopment and the Public Works
Department. Douglas E. Barnhart was selected on the basis of their long-standing presence in
Palm Desert and the qualifications of the particular personnel who will be used on the project.
The recommended professional services agreement was negotiated with Douglas E. Barnhart
based upon provision of: a constructability review; recommendations for bidding and award of
the construction contract; inspection of the building during construction; administration of the
construction contract; negotiation of change orders and recommendations regarding pay
applications; conducting progress meetings and preparing minutes of those meetings; preparing
and maintaining logs of RFI's, changes, submittals, and similar documents; reviewing and
approving schedules, and performing other associated tasks.
The attached agreement is for construction management services for up to three separate
construction contracts for work at Entrada del Paseo.
Submitted by:
7
Missy Wightman
Project Coordinator
Approval:
Justin,MqCarthy
AC Re evelopment
Carlos L.'Ort
Executive D' ctor
Department Head:
Dave Yrigoye
Director of velopment/Housing
fofFin
PaulSDirect e
G:tRDA\Beth Longman\,Staff ReportsNightman\Handerson Bldg CM Services 012606 .doc