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Home My WebLink AboutHA23010A - CA#2 - Laguna Palms Apts.PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: CONTRACT AMENDMENT NO. 2 TO PREST VUKSIC, INC. CONTRACT NO. HA 23010-A FOR ADDITIONAL ARCHITECTURAL SERVICES FOR LAGUNA PALMS APARTMENTS SUBMITTED BY: JAMES CONWAY, PROJECT COORDINATOR DATE: JULY 13, 2006 CONTRACTOR: PREST VUKSIC, INC. 44530 SAN PABLO AVENUE, SUITE 200 PALM DESERT, CA 92260 CONTENTS: CONTRACT AMENDMENT NO. 2 TO CONTRACT NO. HA 23010-A PROPOSAL Recommendation: By Minute Motion that the Redevelopment Agency: 1) Approve Contract Amendment No. 2 to Prest Vuksic Contract No. HA-23010-A for additional architectural services for Laguna Palms Apartments in an amount not -to -exceed $30,565. Funds are available in the Fiscal Year 2006-2007 Capital Improvement Budget Account No. 870-4481-464-4001; 3) Authorize additional reimbursables of $2,500.00; and 4) Authorize Chairman or his designee to execute all documents necessary to implement the assignment and change order request. Executive Summary: Approval of this Contract Amendment request will compensate Prest Vuksic for work outside the original contract that includes a new laundry room and restroom facility, landscape revisions, and electrical revisions. Failure to approve this request will result in a significant delay in this project. Discussion: On September 9, 2004, we entered into a contract with Prest Vuksic Inc. Contract No. HA 23010-A in order to provide architectural services to renovate the property known as Laguna Palms, 73-875 Santa Rosa Way. The project scope has proven to be more extensive than the original expectation. The original proposal did not include relocating the existing laundry room. The current laundry room is combined with an electrical room and has exposed pipes and not enough machines for the tenant population. As the interiors were being repaired and drywall was removed, it was evident that the laundry room would need extensive work. Staff identified a more accessible STAFF REPORT Contract Amendment No. 2 to Contract No. HA 23010-A July 13, 2006 Page 2 of 2 location where necessary restrooms could be added as well. Prest Vuksic has provided a proposal for this work based on their hourly rates in an amount not -to -exceed $7,350.00. In addition, the allowance for the landscape design within the original contract assumed a much less intrusive plan than the Landscape Department suggests is appropriate. The extensive requirement for water conservation and the installation of turf in non -designated turf areas for use by the families caused the scope for landscape architecture to increase. Staff feels that the requested additional services will provide the property with a better plan based on its intended use. This allowance will cover the expected additional services in an amount not -to -exceed $19,250 plus reimbursables of $2,500. Because of the undergrounding of utilities some minor electrical revisions are needed. Staff is requesting an additional $3,965.00 for this purpose. The overall contract amount considering the original contract ($243,000), Contract Amendments 1 ($36,000) and 2 ($33,065) is less than 7% of the overall project budget, which iswithin industry standards. Therefore, staff recommends approval of the Contract Amendment No. 2 to complete the renovation project. Staff recommends the approval of this Contract Amendment No. 2 in an amount not -to -exceed $30,565.00 plus $2,500 for additional reimbursables to facilitate the renovation of Laguna Palms. Submitted by: J�s Conway, Project dor 'na r J net . Moore, Housing Authority Admin Department Head: ��I✓ Dave igoy#, i ector of R dev lopment/Housing Approval: J in cCarthy, ACM/ vel pment .��',� Carlos Ortega, EWutive Director Paul Gi /n,cuiur of finance BY RDA ON VERIFIED BY R-d fC rG� Original on file with City Clerk's Office GARDXPatty Leon\Wpdocs\JMMlstaff reporAPrest Vuksic Change Order 2- 7-13-06.wpd PALM DES El RT RE DEVE, LO I 14T AGENCY Contract Purpose: Architectural Design for Laguna Palms Rehab Contractor's Name: Prest Vuksic, Inc. Contract # / P.O. # I HA23010A I 11904 ' Change Order No. ( 2 Contingency: ( YES I NO X Account No. I 870-4481-464-4001 Project No. You are hereby requested to comply with the following changes from the contract plans and specifications DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional architectural services $30,565.00 Additional reimbursables 2,500.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $33,065.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 281,000.00 CONTINGENCY: Less: Expend. & Encumb. To Date: 281,000.00 Amount Approved by Council: + Less: This Change Order Amount: 33,065.00 Less: Prior Change Order(s)- BALANCE OF BUDGET Less: This Change Order: REMAINING FOR PROJECT:-33,065.00 Balance Remaining of Contingency: 0.00 The amount of the Contract will be Increased by the Sum of: Thirtv-three Thousand Sixty-five and no/100 Dollars ($33,065.00). , This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR JIM FERGUSON, CHAIRMAN 7/13/06 NOTE: No payments will be made pr or to Exec. Dir. and Agency Board approval SECRETARY 7/13/06 PREST VUKSIC - n ! T To: City of Pahn Desert Date: June 27, 2006 Redevelopment Agency Re: Laguna Palms Apartments Project No: 24060.00 Issued By: John Vuksic Prest-Vuksic Architects This Authorization will serve as an Agreement between: Prest Vuksic Architects and City of Palm Desert The Project: Laguna Palms The Owner hereby authorizes Prest Vuksic Architects to: (X) Proceed with Additional Services (X) Proceed with Revised Scope of Services (X) Incur Reimbursable Expenses Described as follows: 24060.03 Laguna Palms Laundry Room — Change order for additional service for additional scope of work for the following: provide Design, Construction Documents and Construction Administration for the re -design of the Laundry Room. Costs to include fee for additional Structural, Mechanical and Civil Engineer services. Amount for this scope of work: $7,350.00 24060.04 Laguna Palms Landscape Revision — Change order for added scope of work for the following: provide Design, Construction Documents and Construction Administration for revisions to the Landscape plan. Amount for this scope of work requires additional allowances under Prest Vuksic's contract for additional work by Landscape Architect and Civil Engineer in the amount of $19,250.00 with an additional allowance of $2,500.00 for reimbursables. 24060.05 Laguna Palms Electrical Revision Requested by City — Change order for additional work requested by the City for the following: Construction Documents and Construction Administration. Costs to include fee for Electrical Consultant. Amount for this scope of work: $3,965.00 Total amount of Change Order No. 2 Prest-Vuksic Architects shall be compensated for these services as indicated below: $ 33,065.00 Initial (_, ) 44530 SAPI PABLO AVE SUITE 200 PALM DESERT CA 92260 T 760 779 5393 F 760 779 5395 Additional Work Authorization Prest Vuksic Archilects Laguna Palms — Change Order #2 Project No. 24060.00 (X) Hourly Rates plus reimbursable expenses in accordance with the Prest-Vulcsic Architects' Rate Schedule. ( ) A fixed sum plus reimbursable expenses. Page 2 of 2 Additional Work Authorization Laguna Palms — Change Order #2 Project No. 24060.00 REIMBURSABLE EXPENSES Prest Vulsic Architects Reimbursable Expenses would be billed using a multiplier of 1.15 (15%) in addition to the Architect's compensation and include actual expenditures made by the Architect and Architect's employees in the interest of the Project for the expenses listed in the following subparagraphs: a. Expenses of transportation and living expenses in the connection with transportation outside of the Coachella Valley authorized by owner. b. Long distance communications. c. Fees paid in securing approvals of authorities having jurisdiction over the project. d. Computer plotting, reproductions of drawings, specifications and other documents. e. Postage and special handling of documents. f Perspective renderings or models. g. Data processing and photographic production techniques. h. Title 24 energy compliance calculations. i. Topographic survey. j. Geotechnical studies of existing soils and recompaction. k. Geotechnical engineer's review of structural drawings, if required by city. 1. Reproduction of drawings, specifications and other documents. in. Expense of overtime work requiring higher than regular rates, if authorized by the Owner. n. Expense of additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect. HOURLY RATE SCHEDULE Principal Architect: $175/hr. Project Manager: $135/hr. Job Captain: $115/hr. Senior CADD Operator: $90/hr. Intermediate CADD Operator: $80/hr. Junior CADD Operator: $70/hr. Secretary: $60/hr. All invoices upon 45 days past date of invoice would be billed at an interest rate of 1.5% per month. Prest-V 'c Architects, Authorized Signature �Tobn Vuksi Date Owner Authorized Signature Redevelopment Agency, City of Palm Desert Date Page 3 of 3