HomeMy WebLinkAboutSR - R24980 - Evaluation of Country Village ApartmentsX . c
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR
EVALUATION OF, AND RECOMMENDATIONS CONCERNING,
COUNTRY VILLAGE APARTMENTS
SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER
CONTRACTOR: INTERACTIVE DESIGN CORPORATION
199 S. CIVIC DR.
PALM SPRINGS, CA 92262
DATE: MARCH 9, 2006
CONTENTS: CONTRACT NO. R-24980
Recommendation:
By Minute Motion, that the Agency Board ratify a professional services
agreement with Interactive Design Corporation in the amount of $15,000
for services including the evaluation of, and recommendations concerning,
renovation or replacement of Country Village Apartments. Funds are
available in Account Nos. 870-4195-466-3092 and 854-4195-466-3092.
Executive Summarv:
Approval of the staff recommendation ratifies an agreement executed by the Executive
Director of the Agency for architectural and technical services related to the evaluation
of the Country Village Apartments. The consulting firm was selected from the 2006
Consultants Master List approved by the Agency Board on 12 January 2006 for
professional services agreements in amounts under $25,000 in value.
Discussion:
In November 2005, the Redevelopment Agency acquired Country Village Apartments,
66 studio apartments on Washington Street and Avenue of the States. Although these
units were fully occupied at the time of acquisition, they were physically deteriorated in
many ways and do not meet the standards for affordable housing owned by the Agency
and operated by the Palm Desert Housing Authority. In order to begin a comprehensive
program of bringing these units up to an acceptable standard, a detailed technical
evaluation is needed to determine the physical condition of the structural, electrical,
mechanical and architectural components, and an assessment of the overall site is
needed to determine potential for creating additional housing units or amenities.
Staff Report
Approval of Interactive Design Corporation Agreement — Country Village Apartments
Page 2 of 2
March 9, 2006
In accordance with the procedures approved by the Agency Board on 12 January 2006
for acquiring professional services, Agency staff selected a pre -qualified consultant with
solid architectural experience in affordable housing projects and negotiated an
agreement with them for the necessary services. The Executive Director executed the
agreement as is in accordance with the authority granted by 3.32.090 and 3.30.270 of
the Palm Desert Municipal Code. This agreement is hereby presented to the Agency
Board for ratification consistent with procedures approved on 12 January 2006.
Submitted by:
Lauri Aylaian
Redevelopment Manager
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Department Head:
v5ave Yrigoye
Director of Red elopment/Housing
Approval:
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nMcCarthy, ACM Re a pment Paul S. Gibson, Director of Finance
Carlos L. rtega, ecutive Director
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AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is made and entered into this 14th day of February 2006,
("Effective Date") by and between the PALM DESERT REDEVELOPMENT AGENCY
("Agency") and Interactive Design Corporation , a California Corporation
("Consultant") (sometimes referred to individually or collectively as "Party" or "Parties").
WITNESSETH
WHEREAS, Agency desires to retain Consultant as an independent contractor to
perform certain technical and professional consulting services in connection with the
Country Villaqe Apartments Evaluation project, subject to the terms and
conditions specified below, in the documents attached and incorporated herein, and
applicable federal, state and local law.
NOW, THEREFORE, in consideration of performance by the Parties of the
mutual promises, covenants, and conditions herein contained, the Parties hereto agree
as follows:
1. Consultant's Services.
1.1 Nature of Services. Consultant shall provide professional and
technical services on a non-exclusive basis, as more particularly described in Section 3,
below, and in Exhibit A, Scope of Services.
1.2 Personnel. Consultant represents that it has, or will secure at its
own expense, all personnel required to perform the services under this Agreement. All
of the services required under this Agreement will be performed by Consultant or under
its direct supervision, and all personnel engaged in the work shall be qualified, and shall
be authorized or permitted under state and local law to perform such services.
1.3 Standard of Performance. Consultant shall perform all services
under this Agreement in accordance with the standard of care generally exercised by
like professionals under similar circumstances and in a manner reasonably satisfactory
to Agency.
1.4 Consultant Representative. For the purposes of this Agreement,
the registered architect, engineer, or landscape architect who will serve as the
Consultant Representative shall be Reuel A. Younq, AIA ("Consultant
Representative").
1.5 Time of Commencement. The execution of this Agreement by the
Parties does not constitute an authorization to proceed. A separate written Notice to
Proceed shall be issued by the Agency Representative, and Consultant shall not
commence work until receipt of such written Notice(s) to Proceed, as further set forth in
Sections 2 and 3, below.
1.6 Time of Performance/Time is of the Essence. Consultant shall
commence the services contemplated under this Agreement immediately upon receipt
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of a written Notice to Proceed from the Agency, and shall prosecute to completion each
task listed in Section 3 in a timely and diligent manner prior to 30 April 2006
2. Services by Agency:
2.1 Agencv Representative. For the purposes of this Agreement, the
Agency Representative shall be Lauri Avlaian , or such other person designated
by the Agency's Executive Director ("Agency Representative").
2.2 Provision of Data. All information, data, reports and records and
maps as are existing and available from the Agency and necessary for the carryings out
of the work outlined in Exhibit "A" hereof shall be furnished to Consultant without charge
by Agency, and Agency shall cooperate in every way reasonable in the carrying out of
the work without delay.
2.3 Tests and Inspection. The Agency shall furnish structural,
mechanical, chemical, and other laboratory tests, inspections, and reports as required
by law or the contract documents, provided however that the Consultant shall advise the
Agency in advance of the necessity of such tests and inspections, and shall coordinate
and cooperate with the testing and inspection agencies, if any, at no additional cost to
the Agency.
3. Consultant's Scope of Work. Upon delivery by Agency to Consultant of
a written Notice to Proceed, Consultant shall immediately commence work pursuant to
this Agreement. Consultant's scope of work shall consist of the services in Exhibit A
appended to this Agreement.
3.1 Reportinq & Record Keepinq. To assist Agency in the performance
of its planning, reporting, and financial administration obligations, Consultant shall,
throughout the term of this Agreement, keep Agency reasonably informed of progress
on work required under this Agreement, and of any problems or delays, anticipated or
otherwise, associated with each aspect of the work. Consultant shall promptly respond
to any request by Agency for information, progress reports, or documentation.
Consultant shall maintain accurate records of all work performed for each Assignment
under this Agreement, including but not limited to originals or copies, as applicable, of
all deliverable documents described in Exhibit A. Upon the completion of work, and if
requested by the Agency, Consultant shall deliver to Agency the originals of all
renderings, models, or documentation produced, and may retain copies of such
documentation, at Consultant's election.
3.2 Compliance with Laws. Consultant shall at all times possess any
and all licenses and permits necessary to provide the services herein, and shall comply
with applicable federal, state and local laws, ordinances, codes and regulations in the
performance of this Agreement, and with all applicable with any applicable City of Palm
Desert policies and guidelines.
3.3 Confidentiality. Except as otherwise permitted or required by law,
Consultant shall maintain as confidential and shall not disclose any and/or all
information received in the course of performing pursuant to this Agreement.
Consultant shall promptly inform the Agency in the event Consultant receives a
subpoena or court order requiring disclosure of confidential information.
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4. Compensation. Agency shall pay Consultant for the Services provided
under this Agreement on the following basis.
4.1 Not -to -Exceed Fee: Agency shall pay to Consultant a total amount
not to exceed $ 15,000.00 for the basic services described in Exhibit A.
Payment shall be made on a monthly basis, based upon the hourly rates defined in
Exhibit C, multiplied by the number of hours worked by each classification of personnel
assigned to the project during the previous calendar month. The not -to -exceed fee shall
not be exceeded without written agreement between the parties.
5.2 Additional Services: Additional services beyond those described in
Exhibit A shall be reimbursed on a time -spent basis at the hourly rates described in
Exhibit C. Agency shall not be obligated to compensate Consultant for additional
services performed without advance authorization from the Agency Representative.
5.3 Reimbursable Expenses: Agency shall pay to Consultant actual
costs plus ten percent (10%), subject to the limitation given below, for expenses
incurred on behalf of the project for long distance telephone calls, reproduction, express
delivery and courier services, postage, out-of-town travel if pre -approved in writing by
the Agency Representative, and other expenses directly attributable to the project and
expressly approved by the Agency Representative. Reimbursable expenses, including
Consultant's mark-up, shall not exceed $ 1,500.00 for this project.
5.4 Extraordinary Expenses/Costs. No claims for additional services,
expenses or costs incurred by Consultant will be allowed unless such additional
services, expenses or costs are authorized by Agency in writing prior to the
performance or incurrence of such services, expenses or costs. Any additional
services, expenses or costs authorized by Agency shall be compensated at rates
mutually agreed upon by the Parties in writing.
6. Method of Payment.
6.1 Invoices. Consultant shall submit to Agency invoices each month
for all services, if any, completed, and all expenses or costs incurred pursuant to this
Agreement during the preceding month. The invoices shall describe the services
rendered during the period and shall show the number of hours worked, the hourly rates
charged, and any milestone achievements. Copies of receipts for expenses or costs
shall be submitted with each invoice. Agency shall review such invoices and notify
Consultant in writing within fifteen (15) calendar days of any disputed amounts.
6.2 Payment. Agency shall pay all undisputed portions of the invoice
within thirty (30) calendar days after receipt of the invoice up to the maximum amounts
set forth in Section 5.
6.3 Audit of Records. At any time during regular working hours, all
records, invoices, time cards, cost control sheets and other records maintained by
Consultant shall be available for review and audit by the Agency.
7. Ownership of Work Product.
7.1 Propertv of Aqencv. All documents including but not limited to
plans, bids, proposals, correspondence, permits, certificates, contracts, change orders,
invoices, receipts, reports, analyses or other written material developed or obtained by
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Consultant in the performance of this Agreement, including any and all intellectual
property rights arising therefrom ("Work Product"), shall be and remain the property of
Agency without restriction or limitation upon its use or dissemination by Agency.
Promptly upon the completion of each Assignment, or at any other time upon
reasonable notice to Consultant by Agency, Consultant shall deliver all Work Product to
Agency.
7.2 Re -Use of Work Product. Agency and Consultant agree that all
documents, other than invoices, prepared by Consultant pursuant to this Agreement
shall be used exclusively for the subject project, and shall not be used for any other
work without the mutual agreement of the Parties. Such material shall not be the subject
of a copyright application by Consultant. In the event Consultant permits the re -use or
other use of such Work Product, Agency shall require the party using them to indemnify
and hold harmless Agency and Consultant regarding such re -use or other use, and
Agency shall require the party using them to eliminate any and all references to
Consultant from such Work Product. In the event Agency re -uses such Work Product
on any project other than the project for which they were prepared, such re -use shall be
at the sole risk of Agency unless Agency compensates Consultant for such reuse.
8. Conflict of Interest/Prohibited Conduct and Interests
8.1 Conflict of Interest. Consultant and its officers, employees,
associates and sub consultants, if any, will comply with all conflict of interest statutes of
the State of California applicable to Consultant's services under this Agreement,
including, but not limited to, the Political Reform Act (Government Code Sections
81000, et seq.) and Government Code Section 1090. During the term of this
Agreement, Consultant shall retain the right to perform similar services for other clients,
but Consultant and its officers, employees, associates and sub consultants shall not,
without the prior written approval of the Agency Executive Director, perform work for
another person or entity for whom Consultant is not currently performing work that
would require Consultant or one of its officers, employees, associates or sub
consultants to abstain from a decision under this Agreement pursuant to a conflict of
interest statute.
8.2 No Solicitation. Consultant, on behalf of itself and its officers,
employees, agents and representatives, warrants that it has not employed or retained
any company or person, other than a bona fide employee working solely for Consultant,
to solicit or secure this Agreement, and that it has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration,
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, Agency shall have the right to terminate this Agreement
without notice or liability, or in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
8.3 No Financial Interest - Agency. No officer, member or employee of
Agency during his or her tenure or one year thereafter shall have any interest, direct or
indirect, in this Agreement or the proceeds thereof. The Parties hereto covenant and
agree that to their knowledge no member of the Agency Board, or officer or employee of
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Agency, has any interest, whether contractual, non -contractual, financial or otherwise, in
this Agreement, or the subject matter thereof, nor any business or financial relationship
with Consultant, and that if any such interest comes to the knowledge of either Party at
any time a full and complete disclosure of all such information will be made in writing to
the other Party or Parties, even if such interest would not be considered a conflict of
interest under applicable laws.
8.4 No Financial Interest — Consultant. Consultant hereby covenants,
on behalf of itself, and its officers, employees, agents and representatives, that at the
time of executing this Agreement it has no interest, and that it shall not acquire any
interest in the future, direct or indirect, which would conflict in any manner or degree
with the performance of services required to be performed pursuant to this Agreement.
Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by Consultant. At no time during the term of
this Agreement, and for one (1) year thereafter, shall Consultant or anyone acting on
Consultant's behalf, accept anything of value from any contractor or subcontractor
performing services in connection with the HIP.
9. Indemnification. Other than in the performance of professional services
and to the fullest extent permitted by law, Consultant shall indemnify, defend and hold
the City, Agency, and City's and Agency's elected officials, officers, employees, agents
and volunteers free and harmless from and against all tort liability, including liability for
claims, suits, actions, expenses or costs of any kind, whether actual, alleged or
threatened, actual attorney's fees, court costs, and expert witness fees incurred by City
or Agency, arising out of or in any way connected with, in whole or in part, the acts or
omissions of Consultant, or any of Consultant's officers, agents, employees or
contractors, in the performance of this Agreement, including but not limited to, claims,
suits and liabilities for bodily injury, death or property damage to any individual or entity,
including employees or officials of Consultant. The provisions of this paragraph shall
not apply to claims arising out of the sole negligence or willful misconduct of City or
Agency, any of City's or Agency's elected officials, officers, employees or agents.
In addition to the foregoing, Consultant shall indemnify, protect, defend and
hold harmless the Agency and the City of Palm Desert, their officials, employees,
agents and representatives from and against any and all losses, liabilities, damages,
costs, and expenses, including attorney's fees and costs to the extent same are caused
in whole or in part by any negligent or wrongful act, error, or omission of the Consultant,
its officers, agents, employees or subConsultants (or any entity or individual that the
Consultant shall bear the legal liability thereof) in the performance of professional
services under this agreement.
10. Insurance.
Consultant will maintain insurance in conformance with the requirements set forth
below. If Consultant's existing coverage does not meet the requirements set forth here,
it will be amended to do so. Consultant acknowledges that the insurance coverage and
policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to Agency in excess of the limits and
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coverage required in this agreement and which is applicable to a given loss, will be
available to Agency.
10.1 Workers' compensation and employer's liabilitv. Consultant
shall provide Workers Compensation and Employer's Liability Insurance on an
approved policy form providing benefits as required by law with employer's liability limits
no less that $1,000,000 per accident or disease.
10.2 Professional Liability or Errors and Omissions. Professional
Liability or Errors and Omissions insurance as appropriate shall be written on a policy
form coverage specifically designed to protect against acts, errors or omissions of the
Consultant and "Covered Professional Services" as designated in the policy must
specifically include work performed under this agreement. The policy limit shall be no
less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf
of the insured and must contain a provision establishing the insurer's duty to defend.
The policy retroactive date must be on or before the effective date of this agreement.
10.3 Automobile liabilitv. Consultant shall provide auto liability
coverage with a limit of no less than $1,000,000 per accident. If Consultant owns no
vehicles, this requirement may be met through a non -owned auto endorsement to the
CGL policy.
10.4 Waiver. If the Consultant does not carry Worker's
compensation coverage, or if the Consultant will not operate any vehicles at any time
within the scope of the services in the agreement, provisions for these coverages may
be waived upon review and approval of the Agency's Risk Manager.
11. Status as Independent Contractor. Consultant is, and shall at all times
remain as to Agency, a wholly independent contractor. Consultant shall have no power
to incur any debt, obligation, or liability on behalf of Agency. Neither Agency nor any of
its officials, employees or agents shall have control over the conduct of Consultant or
any of Consultant's employees, except as set forth in this Agreement.
12. Non -Assignability; Subcontracting. Consultant shall not assign or
subcontract all or any portion of this Agreement without the Agency's prior, written
consent. Any attempted or purported assignment or sub -contracting by Consultant shall
be null, void and of no effect.
13. Non -Discrimination and Equal Employment Opportunity. In the
performance of this Agreement, Consultant shall not discriminate against any employee,
subcontractor, or applicant for employment because of race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental disability, medical
condition, or sexual orientation. Consultant will take affirmative action to ensure that
subcontractors and applicants are employed, and that employees are treated during
employment, without regard to their race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental disability, medical condition, or sexual
orientation. This clause shall be included in any contract prepared or approved by
Consultant in connection with performance of its services under this Agreement.
14. Cooperation. In the event any claim or action is brought against Agency
or City relating to Consultant's performance or services rendered under this Agreement,
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Consultant shall render any reasonable assistance and cooperation which Agency or
City might require.
15. Termination. The right is reserved by the Agency to terminate the
Agreement at any time upon seven (7) days written notice, in the event the project is to
be abandoned or indefinitely postponed, or in the event the Consultant's services, in the
sole judgment of Agency, are unsatisfactory or because of the Consultant's failure to
prosecute the work with diligence or within the time limits specified or because of his
disability or death. In any such case, the Consultant shall be paid the reasonable value
of the services rendered, based upon Consultant's standard hourly rates, up to the time
of the termination. The Consultant shall keep adequate records to substantiate costs
and provide copies of original time -cards in the event of termination or suspension.
16. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be given by first class U.S. mail or by personal service. Notices shall
be deemed received on (a) the day of delivery if delivered by hand or overnight courier
service during Consultant's and Agency's regular business hours or by facsimile before
or during Consultant's regular business hours; or (b) on the third business day following
deposit in the United States mail, postage prepaid, to the addresses heretofore set forth
in the Agreement, or to such other addresses as the Parties may, from time to time,
designate in writing pursuant to the provisions of this section. All notices shall be
delivered to the Parties at the following addresses:
Agency: Carlos L. Ortega, Executive Director
Palm Desert Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, California 92260-2578
Tel: (760) 346-0611
Fax: (760) 341-6372
With a copy to: Lauri Avlaian, Redevelopment Manager
Palm Desert Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, California 92260-2578
Tel: (760) 346-0611
Fax: (760) 341-6372
Consultant: Reuel Younq, Principal
Interactive Design Corporation
199 S. Civic Drive, Suite 10
Palm Sprinqs, CA 92262
Tel: 760.323.4990
Fax: 760.322.5308
17. Non -Waiver of Terms, Rights and Remedies. Waiver by either Party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by Agency of any payment to Consultant constitute or be construed as a
waiver by Agency of any breach of covenant, or any default which may then exist on the
part of Consultant, and the making of any such payment by Agency shall in no way
impair or prejudice any right or remedy available to Agency with regard to such breach
or default.
18. Attorney's Fees. In the event that either Party to this Agreement shall
commence any legal action or proceeding for damages for breach, or to enforce or
interpret the provisions of this Agreement, the prevailing party in such action or
proceeding shall be entitled to recover its costs of suit, including reasonable attorney's
fees and experts' costs.
19. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions of
any document incorporated herein by reference, the provisions of this Agreement shall
prevail.
20. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represents the entire and integrated
agreement between Consultant and Agency. This Agreement supersedes all prior oral
or written negotiations, representations or agreements. No promise or representation,
whether oral or written, express or implied, that is not set forth herein, shall be binding
or have any force or effect. This Agreement may not be amended, nor any provision
waived, except in a writing signed by the Parties which expressly refers to this
Agreement.
21. Partial Invalidity. In case any provision of this Agreement should be
deemed by a court of competent jurisdiction to be invalid, illegal or unenforceable in any
respect, the validity, legality or enforceability of the remaining provisions shall not be
affected or impaired thereby.
22. Successors. This Agreement shall bind and inure to the benefit of the
respective heirs, personal representatives, successors and assigns of the parties to this
Agreement.
23. Waivers. No waiver of any breach or default of any term or provision of
this Agreement shall be deemed a waiver of any other term or provision of this
Agreement, and no waiver shall be valid unless in writing and executed by the waiving
party.
24. Construction. Section headings in this Agreement are solely for the
convenience of the parties and are not a part of and shall not be used to interpret this
Agreement. This Agreement shall not be construed as if it had been prepared by one of
the parties, but rather as if both parties have prepared it. Unless otherwise indicated, all
references to Sections ace to this Agreement. All exhibits to this Agreement are hereby
incorporated by reference.
s
IN WITNESS WHEREOF, said parties have executed this Agreement effective
as of the Effective Date above.
CONSULTANT
By:
Its:
CONSULTANT
By:
Its:
PALM DESERT REDEVELOPMENT AGENCY
Executive Director
EXHIBIT A
SCOPE OF SERVICES
SCOPE OF SERVICES
Under the terms of the Agreement, CONSULTANT shall provide the services described
in Tasks 1.0 to 4.0, inclusive, of CONSULTANT's attached proposal letter dated 11
January 2006.
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ONE
��0 1 N T E R A C T I V E D E S I G N
January 11, 2006
Ms. Lauri Aylaian, Project Administrator
Redevelopment Agency
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
C O R P O R A T I O N
ARCHITECTS +
199 S. Civic Drive, Suite 10
Palm Springs, California 92262
T: (760) 323-4990 F: (760) 322-5308
mail@interactivedesigncorp.com
PROJECT: Existing apartment complex in Palm Desert, California (APN 637-071-002)
RE: Proposal for Professional Services
IDC Proposal No.: #5182 Redevelopment Agency of Palm Desert
Dear Ms. Alayian:
Interactive Design Corporation (the Architect) proposes to provide Professional Services
related to the evaluation of the existing apartment complex recently acquired by the RDA Palm
Desert at the southwest corner of Avenue of the States and Washington Street in Palm Desert,
California. This Proposal includes a description of services to be provided by the Architect, and
by other consultants that may be necessary.
SCOPE OF PROJECT
1. The Client wishes to determine the feasibility of rehabilitating the existing apartment
complex (APN 637-071-002) recently acquired by the RDA.
SCOPE OF SERVICES
TASK 1.0 REVIEW OF EXISTING CONDITIONS
I. The Architect will review Assessor's Maps and other documents provided by the
Client to acquaint himself with the project site. Information that will be of value
includes topographical and boundary surveys, easements, geotechnical investigation.
2. The Architect will visit the site to visually review the Site, the Buildings and the
surroundings.
3. The Architect will photograph conditions to illustrate the primary rehabilitation
challenges related to the Site, the Buildings, and the surroundings.
TASK 2.0 — SITE UTILIZATION
I. Current yield: Based upon Assessor's Map and other site documentation, the
Architect will determine the current site utilization (density, parking ratio, opens
space, etc.)
IDC No. 5182 PD RDA Apartments
Page I of 5
■■■
jjpl NTERACTIVE DESIGN C O R P O RATIO N
2. Allowable yield: The Architect will review the current City of Palm Desert Zoning
Ordinance, and will author a professional opinion regarding the allowable density
(including affordable density bonus.)
3. Probable yield: Based upon the current development standards and other conditions
affecting the development of the site, the Architect will prepare conceptual site
designs to illustrate development approaches and the probable "yield" (unit count)
of the site. Issues which may influence the yield include: site configuration, adjacent
uses and their impact on probable site design, setbacks, coverage limitations, parking
ratio, open space, unit type and size, storm water retention, and livability criteria,
TASK 3.0 — PROBABLE CONSTRUCTION BUDGET
I . Rehabilitation: Based upon current site and market conditions, and experience with
similar projects, the Architect will prepare a preliminary probable project
construction budget to rehabilitate the existing buildings, and upgrade the existing
site.
2. Replacement: Based upon current conditions and experience with similar projects,
the Architect will prepare a preliminary probable project construction budget to
demolish the existing project and construct a new apartment project consistent with
the Client's housing program, Uniform Federal Accessibility Standards, California
Building Code, affordable housing funding source requirements and the current
entitlement requirements of the City of Palm Desert.
TASK 4.0 — WRITTEN EVALUATION
1. The Architect will summarize his research and opinions in a report focused on clarifying
the issues, constraints and opportunities for developing the optimal number of
affordable apartment units on this site.
SERVICES NOT INCLUDED IN THIS PROPOSAL
I. PHYSICAL NEEDS ASSESSMENT: A unit -by -unit and building -by -building survey of
the project to determine the useable life remaining in any of the building systems and
finishes, and the probable costs of each line item.
2. DESIGN: Architectural and site design of specific project approaches.
3. ENTITLEMENTS: Formal applications for Land Use, Architectural and other agency
approvals are not included in this Phase.
SERVICES NOT INCLUDED, BUT MAY BE NEEDED
I. CIVIL ENGINEERING (See attached Scope of Work)
2. GEOTECHNICAL (See attached Scope of Work)
3. HAZARDOUS MATERIAL SURVEY
4. STRUCTURAL EVALUATION
5. HVAC AND ELECTRICAL SYSTEMS EVALUATION
IDC No. 5182 Palm Desert RDA Apartment
Page 2 of 5
MEN
NE�l N T E R A C T I V E DESIGN CORPORATION
CLIENT RESPONSIBILITIES
I . Base map: The Client will provide in electronic format aerial, topographic, boundary
and utility information prepared by the Engineer. The Architect shall rely upon the
information as valid and will not conduct any independent investigation to confirm
the validity.
2. Desired information:
a. Topographical and boundary surveys
b. Geotechnical investigation
c. Hazardous material survey
COMPENSATION
I. Compensation shall be as follows:
a. Task I: Review of Existing Conditions: $2,800
b. Task 2: Site Utilization $7,600
c. Task 3: Probable Construction Budget $2,400
d. Task 4: Written evaluation $2,200
2. No consultants are included in this Agreement.
3. Reimbursable Expenses are in addition to compensation as stated above and include
expenses incurred by the Architect and the Architect's employees and consultants
directly related to the Project, shall include, but not be limited to the following:
a. Reproductions, plots, standard form documents, postage, handling and delivery of
Instruments of Service.
b. Reimburseable allowance $1,500
This represents my understanding of the tasks and goals related to an initial evaluation of the
apartment complex at the southwest corner of Washington Avenue and avenue of the States.
This effort will assist the Client in determining the probable disposition of the existing buildings
and site. Further and more detailed review of the existing buildings (Physical Needs
Assessment) will be required to determine an accurate cost to rehabilitate the project.
Thank you for considering our firm. We look forward to providing your department with
valuable information and service.
Reuel Youn resi nt
Interactiv esig Corporation
IDC No. 5182 Palm Desert RDA Apartment
Page 3 of 5
ONE
��� I N T E R A C T I V E DESIGN CORPORATION
Outline of Scope of Services
Apartment Complex (APN 637-071-002)
(Not included in IDC Proposal)
FOR REFERENCE ONLY
CIVIL ENGINEERING SERVICES
I. Services:
a) Boundary and Topographical surveys of Project including aerial photogrammetry and
field survey
i) Scope: 100' beyond property line of Project
ii) Information:
(1) Finish floor elevations and ridge line elevations of existing buildings on site, and
of buildings on adjacent properties. (This will be necessary if new construction is
included in the improvement of the project.)
(2) Spot elevations
(a) Carports, parking and driveways
(b) Internal walks
(c) Street frontage
(d) Tops of walls
(3) Utilities (wet and dry)
(a) Meter locations (water, electrical, gas, cable)
(b) Points of connection to buildings
(c) Above grade, at grade and below grade utility structures
(d) Off -site (in -street) location and size of mains
b) Title information
i) Easements
ii) Land use designations
c) Rights -of -way
i) Existing ROW
ii) Ultimate ROW
iii) Access restrictions from Washington
iv) Alignment of cross -street access points
d) Vicinity map
e) Storm water management
i) City of Palm Desert retention requirements
i) Vicinity drainage patterns (street slopes)
IDC No. 5182 Palm Desert RDA Apartments
Page 4 of 5
■N■
jjpl NTERACTIVE DESIGN CORPORATION
Outline of Scope of Services
Apartment Complex (APN 637-071-002)
(Not included in IDC Proposal)
FOR REFERENCE ONLY
GEOTECHNICAL SERVICES
I. Services
I. Review of published and unpublished literature and maps
2. Review and analysis of stereoscopic aerial photographs flown from 1962 through
2006
3. Placement of 8 exploratory borings on the site
4. Logging and sampling of exploratory borings for testing and evaluation of soils
5. Laboratory testing on selected samples
6. Evaluation of the geotechnical data to develop site —specific recommendations
a. Site preparation (demo of existing and enhancement of existing)
b. Conventional foundation design
c. Slabs on grade
d. CBC Seismic design data and criteria
e. Subsurface soil
f. Groundwater
g. Excavations
h. Pavements
i. Percolation of soil
j. Chemical make-up of soil and affect on paving and reinforcement materials
7. Field investigation of existing pavement sections and rehab recommendations
IDC No. 5182 Palm Desert RDA Apartment
Page 5 of 5
EXHIBIT B
SCHEDULE
NOTICE TO PROCEED
DAY 0
SITE INVESTIGATIONS
2/27/06 - 3/3/-06
REPORT PREPARATION
3/6/06 - 4/30/06
COMPLETION
1 4/30/06 J
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