HomeMy WebLinkAboutSR - R24990 - Feasibility of improvements on El PaseoPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: RATIFICATION OF PROFESSIONAL SERVICES AGREEMENT
TO STUDY COSTS AND TECHNICAL FEASIBILITY OF
RENOVATING ELECTRICAL SYSTEMS, LIGHTING,
IRRIGATION, LANDSCAPING AND OTHER IMPROVEMENTS ON
EL PASEO
SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER
CONTRACTOR: STANTEC CONSULTING, INC.
73-733 FRED WARING DRIVE
PALM DESERT, CA 92260
DATE: MARCH 9, 2006
CONTENTS: CONTRACT NO. R- 24990
Recommendation:
By Minute Motion, that the Agency Board ratify an agreement not -to -exceed
$24,500 including reimbursables with Stantec Consulting, Inc. for technical
studies related to electrical engineering, civil engineering, irrigation and
landscaping elements necessary for renovating the medians and public right-
of-way along El Paseo. Funds for this work are available in Account No.
850-4195-466-3092.
Executive Summary:
By approval of the staff recommendation, the Agency Board will ratify an agreement
approved and executed by the Agency's Executive Director using a consultant approved
by the Agency Board on 12 January 2006. The consultant will perform technical studies
necessary to develop cost estimates for work that is being investigated for a potential
project to renovate some of the aging infrastructure along the length of El Paseo.
Discussion:
In response to a request by Agency Board members, staff has begun to investigate the
potential for aesthetically or thematically connecting the west end of El Paseo to the
core shopping district between Highway 74 and Portola Avenue. This investigation has
revealed a host of issues associated with piece -meal construction and deteriorated
conditions of the landscape, irrigation, lighting, and right-of-way improvements along the
Staff Report
Ratification of Stantec Consulting, Inc. Agreement — El Paseo Improvements
Page 2
March 9, 2006
full length of El Paseo. Staff in the Redevelopment Agency, Public Works and
Landscaping, AIPP, and Economic Development Departments have detailed a series of
concerns regarding the appearance, maintainability and aging improvements in the
public right-of-way on El Paseo. In order to fully scope a potential project to rejuvenate
this important area, technical assistance and cost estimates are necessary from
engineering consultants. As such, Stantec Consulting, Inc. was selected from the 2006
Consultants Master List approved for professional services work on 12 January 2006,
and staff negotiated an agreement for the necessary services. The agreement has
been executed by the Executive Director, as is authorized in Section 3.30.270 of the
Palm Desert Municipal Code of ordinances, consistent with procedures approved on 12
January 2006. The agreement is hereby presented to the Agency Board for ratification.
The information and cost estimates developed by Stantec Consulting, Inc. under this
agreement will be used by staff to put together a potential project feasibility analysis to
discuss with the Agency Board at a future date.
Submitted by: Department Head:
Lauri Aylaian
Redevelopment Manager
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Approval:
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Direct f Redevelopment/Housing
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nt Paul S. Gibson, Director of Finance
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AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is made and entered into this 21st day of February ,
2005, ("Effective Date") by and between the PALM DESERT REDEVELOPMENT
AGENCY ("Agency") and Stantec Consultinq. Inc. , a California Corporation
("Consultant") (sometimes referred to individually or collectively as "Party" or "Parties'.
WITNESSETH
WHEREAS, Agency desires to retain Consultant as an independent contractor to
perform certain technical and professional consulting services in connection with the
El Paseo Revitalization Initial Studv project, subject to the terms and
conditions specified below, in the documents attached and incorporated herein, and
applicable federal, state and local law.
NOW, THEREFORE, in -consideration of performance by the Parties of the
mutual promises, covenants, and conditions herein contained, the Parties hereto agree
as follows:
1. Consultanrs Services.
1.1 Nature of Services. Consultant shall provide professional and
technical services on a non-exclusive basis, as more particularly described in Section 3,
below, and in Exhibit A, Consultant's Proposal.
1.2 Personnel. Consultant represents that it has, or will secure at its
own expense, all personnel required to perform the services under this Agreement. All
of the services required under this Agreement will be performed by Consultant or under
its direct supervision, and all personnel engaged in the work shall be qualified, and shall
be authorized or permitted under state and local law to perform such services.
1.3 Standard of Performance. Consultant shall perform all services
under this Agreement in accordance with the standard of care generally exercised by
like professionals under similar circumstances and in a mapner reasonably satisfactory
to Agency.
1.4 Consultant Representative. For the purposes of this Agreement,
the registered architect, engineer, or landscape architect who will serve as the
Consultant Representative shall be Bemv Zambrana ("Consultant
Representative").
1.5 Time of Commencement. The execution of this Agreement by the
Parties does not constitute an authorization to proceed. A separate written Notice to
Proceed shall be issued by the Agency Representative, and Consultant shall not
commence work until receipt of such written Notice(s) to Proceed, as further set forth in
Sections 2 and 3, below.
1.6 Time of Performance/Time is of the Essence. Consultant shall
commence the services contemplated under this Agreement immediately upon receipt
of a written Notice to Proceed from the Agency, and shall prosecute to completion each
task listed in Section 3 in a timely and diligent manner within sixty calendar
days of receipt of a Notice to Proceed, as further described in Exhibit A, Consultant's
Proposal.
2. Services by Agency:
2.1 Auencv Representative. For the purposes of this Agreement, the
Agency Representative shall be Lauri Avlaian , or such other person
designated by the Agency's Executive Director ("Agency Representative").
2.2 Provision of Data. All information, data, reports and records and
maps as are existing and available from the Agency and necessary for the carryings out
of the work outlined in Exhibit "A" hereof shall be furnished to Consultant without charge
by Agency, and Agency shall cooperate in every way reasonable in the carrying out of
the work without delay.
- 2.3 Proiect Budget. The Agency shall provide a budget for the project
that shall include contingencies for bidding, changes during construction, and other
costs which are the responsibility of the Agency.
2.4 Tests and Inspection. The Agency shall furnish structural,
mechanical, chemical, and other laboratory tests, inspections, and reports as required
by law or the contract documents, provided however that the Consultant shall advise the
Agency in advance of the necessity of such tests and inspections, and shall coordinate
and cooperate with the testing and inspection agencies, if any, at no additional cost to
the Agency.
3. Consultant's Scope of Work. Upon delivery by Agency to Consultant of
a written Notice to Proceed, Consultant shall immediately commence work pursuant to
this Agreement. Consultant's scope of work shall consist of the services in Exhibit A
appended to this Agreement.
3.1 Reportinq & Record Keepinq. To assist Agency in the performance
of its planning, reporting, and financial administration obligations, Consultant shall,
throughout the term of this Agreement, keep Agency reasonably informed of progress
on work required under this Agreement, and of any problems or delays, anticipated or
otherwise, associated with each aspect of the work. Consultant shall promptly respond
to any request by Agency for information, progress reports, or documentation.
Consultant shall maintain accurate records of all work performed for each Assignment
under this Agreement, including but not limited to originals or copies, as applicable, of
all deliverable documents described in Exhibit A. Upon the completion of work, and if
requested by the Agency, Consultant shall deliver to Agency the originals of all
renderings, models, or documentation produced, and may retain copies of such
documentation, at Consultant's election.
12 Compliance with Laws. Consultant shall at all times possess any
and all licenses and pemwts necessary to provide the services herein, and shall comply
with applicable federal, state and local laws, ordinances, codes and regulations in the
performance of this Agreement, and with all applicable with any applicable City of Palm
Desert policies and guidelines.
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3.3 Confidentiality. Except as otherwise permitted or required by law,
Consultant shall maintain as confidential and shall not disclose any and/or all
information received in the course of performing pursuant to this Agreement.
Consultant shall promptly inform the Agency in the event Consultant receives a
subpoena or court order requiring disclosure of confidential information.
4. Compensation. Agency shall pay Consultant for the Services provided
under this Agreement on the following basis.
4.1 Not -to -Exceed Fee: Agency shall pay to Consultant a total amount
not to exceed $ 23.000.00 for the basic services described in Exhibit A.
Payment shall be made on a monthly basis, based upon the hourly rates defined in
Exhibit A, multiplied by the number of hours worked by each classification of personnel
assigned to the project during the previous calendar month. The not -to -exceed fee shall
not be exceeded without written agreement between the parties.
5.2 Additional Services: Additional services beyond those described in
Exhibit A shall be reimbursed on a time -spent basis at the hourly rates described in
Exhibit C. Agency shall not be obligated to compensate Consultant for additional
services perforrned without advance authorization from the Agency Representative.
5.3 Reimbursable Expenses: Agency shall pay to Consultant actual
costs plus ten percent (10%), subject to the limitation given below, for expenses
incurred on behalf of the project for long distance telephone calls, reproduction, express
delivery and courier services, postage, out-of-town travel if pre -approved in writing by
the Agency Representative, and other expenses directly attributable to the project and
expressly approved by the Agency Representative. Reimbursable expenses, including
Consultants mark-up, shall not exceed $ 1.500.00 for this project.
5.4 Extraordinary Exoenses/Costs. No claims for additional services,
expenses or costs incurred by Consultant will be allowed unless such additional
services, expenses or costs are authorized by Agency in writing prior to the
performance or incurrence of such services, expenses or costs. Any additional
services, expenses or costs authorized by Agency shall be compensated at rates
mutually agreed upon by the Parties in writing.
6. Method of Payment
6.1 Invoices. Consultant shall submit to Agency invoices each month
for all services, if any, completed, and all expenses or costs incurred pursuant to this
Agreement during the preceding month. The invoices shall describe the services
rendered during the period and shall show the number of hours worked, the hourly rates
charged, and any milestone achievements. Copies of receipts for expenses or costs
shall be submitted with each invoice. Agency shall review such invoices and notify
Consultant in writing within fifteen (15) calendar days of any disputed amounts.
6.2 Payment. Agency shall pay all undisputed portions of the invoice
within thirty (30) calendar days after receipt of the invoice up to the maximum amounts
set forth in Section 5.
6.3 Audit of Records. At any time during regular working hours, all
records, invoices, time cards, cost control sheets and other records maintained by
Consultant shall be available for review and audit by the Agency.
7. Ownership of Work Product.
7.1 Prooertv of Aoencv. All documents including but not limited to
plans, bids, proposals, correspondence, permits, certificates, contracts, change orders,
invoices, receipts, reports, analyses or other written material developed or obtained by
Consultant in the performance of this Agreement, including any and all intellectual
property rights arising therefrom ("Work Produces, shall be and remain the property of
Agency without restriction or limitation upon its use or dissemination by Agency.
Promptly upon the completion of each Assignment, or at any other time upon
reasonable notice to Consultant by Agency, Consultant shall deliver all Work Product to
Agency.
- 7.2 Re -Use of Work Product. Agency and Consultant agree that all
documents, other than invoices; prepared by Consultant pursuant to this Agreement
shall be used exclusively for the subject project, and shall not be used for any other
work without the mutual agreement of the Parties. Such material shall not be the subject
of a copyright application by Consultant. In the event Consultant permits the re -use or
other use of such Work Product, Agency shall require the party using them to indemnify
and hold harmless Agency and Consultant regarding such re -use or other use, and
Agency shall require the party using them to eliminate any and all references to
Consultant from such Work Product. In the event Agency re -uses such Work Product
on any project other than the project for which they were prepared, such re -use shall be
at the sole risk of Agency unless Agency compensates Consultant for such reuse.
8. Conflict of Interest/Prohibited Conduct and Interests
8.1 Conflict of Interest. Consultant and its officers, employees,
associates and sub consultants, if any, will comply with all conflict of interest statutes of
the State of California applicable to Consultant's services under this Agreement,
including, but not limited to, the Political Reform Act (Government Code Sections
81000, et seq.) and Government Code Section 1090. , During the term of this
Agreement, Consultant shall retain the right to perform similar services for other clients,
but Consultant and its officers, employees, associates and sub consultants shall not,
without the prior written approval of the Agency Executive Director, perform work for
another person or entity for whom Consultant is not currently performing work that
would require Consultant or one of its officers, employees, associates or sub
consultants to abstain from a decision under this .Agreement pursuant to a conflict of
interest statute.
8.2 No Solicitation. Consultant, on behalf of itself and its officers,
employees, agents and representatives, warrants that it has not employed or retained
any company or person, other than a bona fide employee working solely for Consultant,
to solicit or secure this Agreement, and that it has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration,
contingent upon or resulting from the award or making of this Agreement. For breach or
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violation of this warranty, Agency shall have the right to terminate this Agreement
without notice or liability, or in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
8.3 No Financial Interest - AQencv. No officer, member or employee of
Agency during his or her tenure or one year thereafter shall have any interest, direct or
indirect, in this Agreement or the proceeds thereof. The Parties hereto covenant and
agree that to their knowledge no member of the Agency Board, or officer or employee of
Agency, has any interest, whether contractual, non -contractual, financial or otherwise, in
this Agreement, or the subject matter thereof, nor any business or financial relationship
with Consultant, and that if any such interest comes to the knowledge of either Party at
any time a full and complete disclosure of all such information will be made in writing to
the other Party or Parties, even if such interest would not be considered a conflict of
interest under applicable laws:.
8.4 No Financial. Interest — Consultant. Consultant hereby covenants,
on behalf of itself, and its officer's, employees, agents and representatives, that at the
time of executing this Agreement it has no interest, and that it shall not acquire any
interest in the future, direct or indirect, which would conflict in any manner or degree
with the performance of services required to be performed pursuant to this Agreement.
Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by Consultant. At no time during the term of
this Agreement, and for one (1) year thereafter, shall Consultant or anyone acting on
Consultant's behalf, accept anything of value from any contractor or subcontractor
performing services in connection with the HIP.
9. Indemnification. Other than in the performance of professional services
and to the fullest extent permitted by law, Consultant shall indemnify, defend and hold
the City, Agency, and City's and Agency's elected officials, officers, employees, agents
and volunteers free and harmless from and against all tort liability, including liability for
claims, suits, actions, expenses or costs of any kind, whether actual, alleged or
threatened, actual attorney's fees, court costs, and expert witness fees incurred by City
or Agency, arising out of or in any way connected with, in Whole or in part, the acts or
omissions of Consultant, or any of Consultant's officers, agents, employees or
contractors, in the performance of this Agreement, including but not limited to, claims,
suits and liabilities for bodily injury, death or property damage to any individual or entity,
including employees or officials of Consultant. The provisions of this paragraph shall
not apply to claims arising out of the sole negligence or willful misconduct of City or
Agency, any of City's or Agency's elected officials, officers, employees or agents.
In addition to the foregoing, Consultant shall indemnify, protect, defend and
hold harmless the Agency and the City of Palm Desert, their officials, employees,
agents and representatives from and against any and all losses, liabilities, damages,
costs, and expenses, including attorney's fees and costs to the extent same are caused
in whole or in part by any negligent or wrongful act, error, or omission of the Consultant,
its officers, agents, employees or subConsultants (or any entity or individual that the
Consultant shall bear the legal liability thereof) in the performance of professional
services under this agreement.
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10. Insurance.
Consultant will maintain insurance in conformance with the requirements set forth
below. If Consultant's existing coverage does not meet the requirements set forth here,
it will be amended to do so. Consultant acknowledges that the insurance coverage and
policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to Agency in excess of the limits and
coverage required in this agreement and which is applicable to a given loss, will be
available to Agency.
10.1 Workers' compensation and employer's liability. Consultant
shall provide Workers Compensation and Employer's Liability Insurance on an
approved policy form providing benefits as required by law with employer's liability limits
no less that $1,000,000 per accident or disease.
10.2 Professional Liabilitv or Errors and Omissions. Professional
Liability or Errors and Omissions insurance as appropriate shall be written on a policy
form coverage specifically designed to protect against acts, errors or omissions of the
Consultant and "Covered Professional Services" as designated in the policy must
specifically include work performed under this agreement. The policy limit shall be no
less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf
of the insured and must contain a provision establishing the insurer's duty to defend.
The policy retroactive date must be on or before the effective date of this agreement.
10.3 Automobile liability. Consultant shall provide auto liability
coverage with a limit of no less than $1,000,000 per accident. If Consultant owns no
vehicles, this requirement may be met through a non -owned auto endorsement to the
CGL policy.
10.4 Waiver. If the Consultant does not carry Worker's
compensation coverage, or if the Consultant will not operate any vehicles at any time
within the scope of the services in the agreement, provisions for these coverages may
be waived upon review and approval of the Agency's Risk Manager.
11. Status as Independent Contractor. Consultant is, and shall at all times
remain as to Agency, a wholly independent contractor. Consultant shall have no power
to incur any debt, obligation, or liability on behalf of Agency. Neither Agency nor any of
its officials, employees or agents shall have control over the conduct of Consultant or
any of Consultant's employees, except as set forth in this Agreement.
12. Non -Assignability; Subcontracting. Consultant shall not assign or
subcontract all or any portion of this Agreement without the Agency's prior, written
consent. Any attempted or purported assignment or sub -contracting by Consultant shall
be null, void and of no effect.
13. Non -Discrimination and Equal Employment Opportunity. In the
performance of this Agreement, Consultant shall not discriminate against any employee,
subcontractor, or applicant for employment because of race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental disability, medical
condition, or sexual orientation. Consultant will take affirmative action to ensure that
subcontractors and applicants are employed, and that employees are treated during
employment, without regard to their race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental disability, medical condition, or sexual
orientation. This clause shall be included in any contract prepared or approved by
Consultant in connection with performance of its services under this Agreement.
14. Cooperation. In the event any claim or action is brought against Agency
or City relating to Consultant's performance or services rendered under this Agreement,
Consultant shall render any reasonable assistance and cooperation which Agency or
City might require.
15. Termination. The right is reserved by the Agency to terminate the
Agreement at any time upon seven (7) days written notice, in the event the project is to
be abandoned or indefinitely postponed, or in the event the Consultant's services, in the
sole judgment of Agency, are unsatisfactory or because of the Consultant's failure to
prosecute the work with diligence or within the time limits specified or because of his
disability or death. In any such case, the Consultant shall be paid the reasonable value
of the services rendered, based upon Consultants standard hourly rates, up to the time
of the termination. The Consultant shall keep adequate records to substantiate costs
and provide copies of original time -cards in the event of termination or suspension.
16. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be given by first class U.S. mail or by personal service. Notices shall
be deemed received on (a) the day of delivery if delivered by hand or ovemight courier
service during Consultant's and Agency's regular business hours or by facsimile before
or during Consultant's regular business hours; or (b) on the third business day following
deposit in the United States mail, postage prepaid, to the addresses heretofore set forth
in the Agreement, or to such other addresses as the Parties may, from time to time,
designate in writing pursuant to the provisions of this section. All notices shall be
delivered to the Parties at the following addresses:
Agency: Carlos L. Ortega, Executive Director
Palm Desert Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, California 92260-2578
Tel: (760) 346-0611
Fax: (760) 341-6372
With a copy to: Lauri Aylaian, Redevelopment Manager
Palm Desert Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, California 92260-2578
Tel: (760) 346-0611
Fax: (760) 341-6372
Consultant: Bemy Zambrana, Senior Project Manager
Stantec Consulting, Inc. 73-733 Fred Waring Drive
Palm Desert, CA 92260
17. Non -Waiver of Terms, Rights and Remedies. Waiver by either Party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by Agency of any payment to Consultant constitute or be construed as a
waiver by Agency of any breach of covenant, or any default which may then exist on the
part of Consultant, and the making of any such payment by Agency shall in no way
impair or prejudice any right or remedy available to Agency with regard to such breach
or default.
18. Attorney's Fees. In the event that either Party to this Agreement shall
commence any legal action or proceeding for damages for breach, or to enforce or
interpret the provisions of this Agreement, the prevailing party in such action or
proceeding shall be entitled to recover its costs of suit, including reasonable attorney's
fees and experts' costs.
19, Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions of
any document incorporated herein by reference, the provisions of this Agreement shall
prevail.
20. Entire Agreement This Agreement, and any other documents
incorporated herein by specific reference, represents the entire and integrated
agreement between Consultant and Agency. This Agreement supersedes all prior oral
or written negotiations, representations or agreements. No promise or representation,
whether oral or written, express or implied, that is not set forth herein, shall be binding
or have any force or effect. This Agreement may not be amended, nor any provision
waived, except in a writing signed by the Parties which expressly refers to this
Agreement.
21. Partial Invalidity. In case any provision of this Agreement should be
deemed by a court of competent jurisdiction to be invalid, illegal or unenforceable in any
respect, the validity, legality or enforceability of the remaining provisions shall not be
affected or impaired thereby.
22. Successors. This Agreement shall bind and inure to the benefit of the
respective heirs, personal representatives, successors and assigns of the parties to this
Agreement.
23. Waivers. No waiver of any breach or default of any term or provision of
this Agreement shall be deemed a waiver of any other term or provision of this
Agreement, and no waiver shall be valid unless in writing and executed by the waiving
party.
24. Construction. Section headings in this Agreement are solely for the
convenience of the parties and are not a part of and shall not be used to interpret this
Agreement. This Agreement shall not be construed as if it had been prepared by one of
the parties, but rather as if both parties have prepared it. Unless otherwise indicated, all
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references to Sections ace to this Agreement. All exhibits to this Agreement are hereby
incorporated by reference.
IN WITNESS WHEREOF, said parties have executed this Agreement effective
as of the Effective Date above.
CONSULTANT
By:
Its:
CONSULTANT
By:
Its:
PALM DESERT REDEVELOPMENT AGENCY
Executive Director
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EXHIBIT A
CONSULTANT'S PROPOSAL
[See attached proposal from Stantec Consulting, Inc. dated 17 February 2006.]
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Stantec Consulting Inc.
73-733 Fred Waring Drive
Palm Desert CA 92260.2590
Tel: V60) 346-9844 Fax: (760) 346-9368
February 17, 2006
City of Palm Desert
Redevelopment Agency
Palm Desert Civic Center
73-510 Fred Waring Drive
Palm Desert, California 92260
Attention: Ms. Lauri Aylalan
Reference: Proposal to Provide Professional Engineering Services for
EL PASEO REVITALIZATION INITIAL STUDY
Dear Ms. Aylaian:
Stantec Consulting Inc. (Stantec) is pleased to submit this Proposal for professional engineering services
for the Initial Study of the El Paseo Revitalization project for the City of Palm Desert. All involved on our
project team are enthusiastic about the opportunity work with you.
Several key strengths that the Stantec Team has to offer to the City include a broad -base awareness and
understanding of local issues, providing us with the necessary foundation upon which to initiate design
efforts, as well as extensive City/agency relationships, enabling us to expedite our efforts. Stantec has
demonstrated our record of success by completing over 100 projects with the City over the past 25 years.
We understand that this submittal will become part of the Agreement for Professional Services for this
project.
The scope of services and compensation for this work is indicated in the attached Scope & Fee Proposal
document, not to exceed $24,500.00. Attached also is our Hourly Rate Schedule which would apply to
any extra work above the indicated amount.
Should you have any questions, please do not hesitate to call me at (760) 346-9844 or e-mail at
bzambrana@stantec.com.
Thank you,
S�NTEC CONSULTING INC.
Berny Zambrana
Senior Project Manager
City of Palm Desert
Redevelopment Agency
El Paseo Revitalization Project
Sunw
Initial Project Study
Scope and Fee Proposal
February 17, 2006
PROJECT DESCRIPTION
The purpose of the initial project study is to develop and assess concepts and costs to improve
and beautify the areas on El Paseo between Town Center/Highway 111 and Cabrillo/Highway
111, with the main focus between Monterey and Portola.
One primary intent is to improve the overall lighting to make the area more welcoming for
patrons to shop, walk and dine in the evenings. As El Paseo is today there are areas that are
dark and uninviting to frequent customers and would be walk-in shoppers. The agency's goal
would be to encourage the retailers to extend their hours later into the night, as opposed to
most of the stores closing their doors at 5 and 6pm. This action would better satisfy more
customers that are not capable of shopping from the hours 9 to 5, thereby increasing the sales
tax revenue that comes from the shops and restaurants located on El Paseo.
SCOPE OF SERVICES
1.0 Public Art Displays — identify and assess factors and costs associated with updating and
controlling existing lighting at the display locations, including potential new art exhibit
locations.
2.0 Landscaping — address removal and replacement of existing palm trees (i.e. that are at
the end of their life expectancy or excessive in height and out of scale with the built
environment) and other plantings which are located in the median and in the parkways.
Provide an initial assessment of remain -in -place or remove & replace with related costs.
The goal would be to rejuvenate the design and plant material, soothe the visual aspect,
and to alleviate some of the maintenance issues.
3.0 Irrigation — the current landscape watering arrangement is a mix -match of individual
systems that do not meet current standards. The City's maintenance department does
not know how the routing of the piping or wiring is installed or which the connections
between controllers and stations. Currently the parkway irrigation and lighting is
maintained be the individual retailers, which makes it difficult to control the overall
watering and lighting schedules. The goal is to develop d conceptual system and related
costs that would enable the city to have a central controller either on -site or off -site that
would enable the maintenance department to dictate all landscape watering and lighting
schedules.
4.0 Lighting - in general, lighting is an issue on El Paseo. The RDA would like initial
recommendations for a new lighting layout that would illuminate the streets and parkway
thoroughly and systematically, more than the existing layout, which leaves the walkways
poorly lit and not as attractive as the area could be to support evening activity.
5.0 Sidewalks - larger planters and updated hardscape need to be addressed, considering
colored concrete, patterned concrete, brick pavers or paving stones to improve the plant
health, curb appeal and functionality.
6.0 Loading and Unloading areas — consider possible locations, geometry and costs along
El Paseo or on the side streets to accommodate delivery truck parking without disrupting
the flow of traffic and creates a safety issue.
El Paseo Revitalization Project
Initial Study Scope
February 17, 2006
7.0 Public Works issues — look at constructing or repairing infrastructure issues, including
sidewalk buckling or settling along the store fronts (creating tripping hazards taking
away from the beauty of the area); upgrade of the cross gutter at El Paseo and Lupine
(safety issue for bicycle traffic); widening driveway on the west side of Palm Desert
National Bank to alleviate possible traffic bottleneck and safety issue; identify other
possible issues and related costs.
8.0 Entry Signs — consider the addition of identification and directional signage and
beautification at the intersection of Town Center/El Paseo and Highway 111, Highway 74
and El Paseo and at Cabrillo/ El Paseo and Highway 111, which would give motorists,
visitors, and potential customers for El Paseo some direction as to where El Paseo is.
There is currently no indication on Highway 111 that El Paseo exists a block away.
9.0 Initial Study Report — Stantec will prepare a study report which includes a description of
the assessments with exhibits and maps as well as a construction and design cost
- estimate for the identified proposed improvements.
FEE SCHEDULE
To perform the indicated scope of services, Stantec proposes the following task and fee
estimate breakdown, to be completed on a Time & Material basis.
CONTRACT
TASK DESCRIPTION AMOUNT
1 LANDSCAPING & IRRIGATION ASSESSMENT $4,000.00
2 LIGHTING & ELECTRICAL ASSESSMENT $4,000.00
3 PUBLIC ART & SIGNAGE ASSESSMENT $2,000.00
4 PUBLIC WORKS ASSESSMENT $4,000.00
5 CITY DEPT. MEETINGS & COORDINATION $3,500.00
6 INITIAL STUDY REPORT & COST ESTIMATE $5,500.00
7 REIMBURDABLES $1,500.00
TOTALS $24,500.00
TIMELINE SCHEDULE
To perform the indicated scope of services, Stantec proposes the following timeline schedule.
2006
ITEM
DESCRIPTION
DATES
1
SITE ASSESSMENTS
FEB/MAR
2
CITY DEPT. MEETINGS & COORDINATION
MARCH
3
PRELIM. STUDY REPORT & COST ESTIMATE
MAR. 27
4
FINAL STUDY REPORT & COST ESTIMATE
APR. 10
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