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Home My WebLink AboutR21500 - AMEND 1 - Design a Clubhouse Facility - Catalina Gardens4D PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONTRACT AMENDMENT NO. 1 TO CONTRACT NO. R-21500, IN AN AMOUNT NOT -TO -EXCEED $4,000, FOR ARCHITECTURAL SERVICES TO DESIGN A CLUBHOUSE FACILITY FOR CATALINA GARDENS AND THE PUEBLOS APARTMENTS SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: KRISTI W. HANSON, INC. 72-185 PAINTER'S PATH, SUITE A PALM DESERT, CA 92260 DATE: MARCH 23, 2005 CONTENTS: CONTRACT AMENDMENT NO. 1 TO CONTRACT NO. R-21500 Recommendation: By Minute Motion, that the Agency Board: 1. Approve Contract Amendment No. 1 to Contract No. R-21500 with Kristi Hanson Architects, Inc. for reimbursables in an amount not -to -exceed $4,000 for architectural design services at the Catalina Community Room; 2. Authorize the Executive Director to execute the same; and 3. Authorize Finance Director to transfer $4,000 from contingency to base. Funds are available in Account No. 850-4433-433-4001. Executive Summarv: Acceptance of this recommendation will approve additional reimbursable expenditures associated with architectural design services for the Catalina Community Room to serve the Catalina Gardens and The Pueblos Apartments. 6 RDA Vona INnt \\TDAIA AYLA IAN STFRPTti 012;1 <\,nu,nt 4nirnd KIIA Catahna ('nm Rm Arc Staff Report Approval of Contract Amendment No. 1 to Contract No. R21500 (Kristi Hanson Architects) for Catalina Community Room Page 2 of 2 March 23, 2006 Discussion: At its meeting of June 26, 2003, the Palm Desert Redevelopment Agency approved the Agreement between Kristi Hanson Architects, Inc., in an amount of $65,000 for architectural design services and an amount not -to -exceed $2,500 for reimbursable expenses. Kristi Hanson Architects, Inc. is nearing completion of their contracted services for the design of the Catalina Community Room. Currently, the amount owed to the firm for reimbursable costs associated with the project exceeds the original amount of $2,500. Staff requests additional funding in an amount not -to -exceed $4,000 to cover the costs associated with production of final construction documents and any final amendments to the design documents that may occur. Submitted by: Lauri Aylaian Redevelopment Manager Approval: J in cCarthy, A ed velopment Carlos L. Ortega, E#cutive Director Department Head: Dave Yngo Director edevelopment/Housing Paul S. Gibson, Director of Finance I'd INO1 Act im Contract Purpose: Architectural design services Contractor's Name: Kristi Hanson, Inc. Contract # / P.O. # R21500 I 10798 Change Order No. 1 Contingency: YES X I NO Account No. 850-4433-433-4001 Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional reimbursable allowance required Not -to -exceed $4,000.00 TOTALS: $4,000.00 NET CHANGE IN CONTRACT PRICE: $4,000.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 67,500.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 67,500.00 Amount Approved by Council: + 6,500.00 Less: This Change Order Amount: - 4,000.00 Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 4,000.00 REMAINING FOR PROJECT: -4,000.00 Balance Remaining of Contingency: 2,500.00 The amount of the Contract will be (Beeressed) Increased by the Sum of: Four Thousand and 00/100 Dollars ($4,000.00). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 2. ACCEPTED BY: CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR JIM FERGUSON, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved Am"d-RDA PALM DESEF(r REDEVELOMU T AGENCY CONTRACT AMMO Contract Purpose: Architectural design services Contractor's Name: Kristi Hanson, Inc. Contract # / P.O. # R21500 I 10798 Change Order No. 1 Contingency: YES X I NO Account No. 850-4433-433-4001 Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional reimbursable allowance required Not -to -exceed $4,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: $4,000.00 $4,000.00 TOTAL BUDGET FOR PROJECT: + 67,500.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 67,500.00 Amount Approved by Council: + 6,500.00 Less: This Change Order Amount: - 4,000.00 Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 4,000.00 REMAINING FOR PROJECT:-4,000.00 Balance Remaining of Contingency: 2,500.00 The amount of the Contract will be (R."... —I) Increased by the Sum of: Four Thousand and 00/100 Dollars ($4,000.00). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR JIM FERGUSON, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved Amend -RDA ?ALM DEEM RIDEVEL,OPMB7 AGM CONMCT A11 OMEN ' Contract Purpose: Architectural design services Contractor's Name: Kristi Hanson, Inc. Contract # / P.O. # R21500 I 10798 Change Order No. 1 Contingency: YES X I NO Account No. 850-4433-433-4001 Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional reimbursable allowance required Not -to -exceed $4,000.00 TOTALS: $4,000.00 NET CHANGE IN CONTRACT PRICE: $4,000.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 67,500.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 67,500.00 Amount Approved by Council: + 6,500.00 Less: This Change Order Amount: - 4,000.00 Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 4,000.00 REMAINING FOR PROJECT: -4,000.00 Balance Remaining of Continqency: 2,500.00 The amount of the Contract will be (Bc. , ......}) Increased by the Sum of: Four Thousand and 00/100 Dollars ($4,000.00). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 2. ACCEPTED BY: CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR JIM FERGUSON, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval SECRETARY Date Approved ..Amend -RDA