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Home My WebLink AboutR22600 - ANEND 2 - Design of the Henderson Community BuildingPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVAL OF CONTRACT AMENDMENT NO. 2 TO CONTRACT NO. R22600 (PATEL ARCHITECTURE) IN AN AMOUNT NOT TO EXCEED $5,000 IN ADDITIONAL REIMBURSABLE EXPENSES SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR CONSULTANT: PATEL ARCHITECTURE 71-711 SAN JACINTO DRIVE RANCHO MIRAGE, CA 92270 DATE: MARCH 23, 2006 CONTENTS: CONTRACT AMENDMENT NO. 2 TO CONTRACT NO. R22600 Recommendation: By Minute Motion, that the Agency Board: 1. Approve Contract Amendment No. 2 to Patel Architecture (Contract No. R22600) in an amount not to exceed $5,000 in additional reimbursable expenses; and 2. Authorize Finance Director to move $5,000 from contingency to base for this contract amendment for Patel Architecture. Executive Summary: Approval of staff recommendation will allow the project architect to be reimbursed for items relating to reproduction needs and incidental expenditures for the final phase of the Henderson Community Building. Discussion: The Henderson Community Building is in its final phases of design. The project has been submitted through second plan check with no architectural comments, although there were a few minor comments relating to structural, electrical, civil, and plumbing. The architect is Staff Report Approval of Contract Amendment No. 2 to Contract No. R2260 — Henderson Comm. Bldg. Page 2 of 2 March 23, 2006 planning to coordinate these changes among their consultants and resubmit within the next week for final approval. This contract amendment will allow the Redevelopment Agency to reimburse the architect for expenses they will incur as they complete this work. Submitted by: -VZ4� Missy Wetman Project Coordinator Approval: L- J in cCarthy, AC elopment Carlos L. ftOrtegecutive Director Department Head: Dave Yri o ')06e Director dt Redevelopment/Housing caul S. Gibson, Director of Finance GARDAWelissa Wightman\Henderson Community Bwlding\Staff Report-reimbursal ammendment.doc AKll No I,`, A' �11 � 1 I DII " !'I X 1 "1911W1 y),IN Contract Purpose: Entrada del Paseo Henderson Community Building Design Services Contractor's Name: Patel Architecture Contract # / P.O. # R22600 I 11401 Change Order No. 2 Contingency: YES x I NO Account No. 850-4358-433-4001 Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional reimbursable allowance NTE $5,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $5,000.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 132,960.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 132,960.00 Amount Approved by Council: + 11,620.00 Less: This Change Order Amount: - 5,000.00 Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 5,000.00 REMAINING FOR PROJECT: -5,000.00 Balance Remaining of Contingency: 6,620.00 The amount of the Contract will be (Beereesed) Increased by the Sum of: Five Thousand and NO/100 Dollars ($5,000.00). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 3/23/06 FINANCE DIRECTOR JIM FERGUSON, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 3/23/06 SECRETARY Date Approved Amend -RDA f10 1 1-DO A A 9 "1 PAI A KC, io I Aid 9RIM WL f,11113 1 11,1101 ff,110IW U10 Ad iia Contract Purpose: Entrada del Paseo Henderson Community Building Design Services Contractor's Name: Patel Architecture Contract # / P.O. # R22600 I 11401 Change Order No. 2 Contingency: YES x I NO Account No. 850-4358-433-4001 Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional reimbursable allowance NTE $5,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $5,000.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 132,960.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 132,960.00 Amount Approved by Council: + 11,620.00 Less: This Change Order Amount: - 5,000.00 Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 5,000.00 REMAINING FOR PROJECT: -5,000.00 Balance Remaining of Contingency: 6,620.00 The amount of the Contract will be (Beereeaed) Increased by the Sum of: Five Thousand and NO/100 Dollars ($5,000.00). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 3/23/06 FINANCE DIRECTOR JIM FERGUSON, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 3/23/06 SECRETARY Date Approved Ammd-RDA PALM DESM 1EOPMENT AGM Contract # / P.O. # R22600 I 11401 CONTRACT AMMINM Change Order No. 2 Contingency: YES x I NO Contract Purpose: Entrada del Paseo Henderson Community Building Account No. 850-4358-433-4001 Design Services Contractor's Name: Patel Architecture Project No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans and Specifications Attached) In Contract Price In Contract Price Additional reimbursable allowance NTE $5,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: $5,000.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 132,960.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 132,960.00 Amount Approved by Council: + 11,620.00 Less: This Change Order Amount: - 5,000.00 Less: Prior Change Order(s): - 0.00 BALANCE OF BUDGET Less: This Change Order: - 5,000.00 REMAINING FOR PROJECT:-5,000.00 Balance Remaining of Contingency: 6,620.00 The amount of the Contract will be (0- J) Increased by the Sum of: Five Thousand and NO/100 Dollars ($5,000.00). This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED 2. ACCEPTED BY: CONTRACTOR FUNDS AVAILABLE: 4. APPROVED BY: 3/23/06 FINANCE DIRECTOR JIM FERGUSON, CHAIRMAN Date Approved NOTE: No payments will be made prior to Exec. Dir. and Agency Board approval 3/23/06 SECRETARY Date Approved Atnvid-RDA