HomeMy WebLinkAboutPurchase of Various Furnishings/ProposalCITY OF PALM DESERT/PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE PURCHASE OF CONFERENCE TABLES, CREDENZAS,
AND CHAIRS FOR THE PROPOSED REMODEL OF THE
CONFERENCE ROOMS LOCATED IN THE PUBLIC WORKS AND
PLANNING DEPARTMENTS, THE CITY COUNCIL OFFICE AREA, AND
THE NORTH WING IN THE TOTAL AMOUNT OF $95,730.67 AND
DECLARE SURPLUS OF GOODS
SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR
VENDOR: HAWORTH, INC.
C/O TOTALPLAN, INC.
5645 MISSION BLVD.
RIVERSIDE, CA 92509
VENDOR: PAUL DOWNS CABINETMAKERS
401 E. 4T" ST. BUILDING 8 4T" FLOOR
BRIDGEPORT, PA 19405
DATE: SEPTEMBER 14, 2006
CONTENTS: PAUL DOWNS CABINETMAKERS PROPOSAL
TOTALPLAN BUSINESS INTERIORS INC. PROPOSAL
Recommendation:
By Minute Motion, that the City Council and the Agency Board approve the purchase
of chairs, conference tables, and credenzas for the proposed remodel of the
conference rooms located in Public Works and Planning Departments, the City
Council Office Area, and the North Wing by:
1) Authorizing a purchase order in the amount of $36,018.67 to Haworth, Inc.
c/o Totalplan, Inc. of Riverside, California. Fund distributions amounting to
50% ($18,009.34) are available in Account No. 110-4159-415-4040 (City
Funds), 25% ($9,004.67) are available in Account No. 850-4195-466-4040
(Redevelopment Funds), and 25% ($9,004.66) are available in Account No.
870-4195-466-4040 (Housing Funds);
2) Authorizing a purchase order in the amount of $59,712 to Paul Downs
Cabinetmakers of Bridgeport, Pennsylvania. Fund distributions amounting to
50% ($29,856) are available in Account No. 110-4159-415-4040 (City Funds),
25% ($14,928) are available in Account No. 850-4195-466-4040
(Redevelopment Funds), and 25% ($14,928) are available in Account No.
870-4195-466-4040 (Housing Funds); and
Staff Report
Approve Purchase of Chairs, Conference Tables, and Credenzas for the Proposed
Remodel of the Conference Rooms Located in the Public Works and Planning
Departments, the City Council Office Area, and the North Wing
Page 2 of 3
September 14, 2006
3) Declare the existing furnishings, the tables and chairs in the North Wing
Conference Room and Planning Conference Room as surplus property and
authorize staff to donate the items to the non-profit organization, Joslyn
Senior Center.
Executive Summary:
Approval of staff recommendation will allow procurement of new chairs, conference tables, and
credenzas for the proposed remodel of the conference rooms located in Public Works and
Planning Departments, the City Council Office Area, and the North Wing. This furniture will
bring these conference rooms up to the standard of the other conference rooms in City Hall.
Discussion:
On 24 August 2006, the City Council approved the appropriation of funds for the proposed
remodel of the Redevelopment Lobby and the conference rooms located in Public Works and
Planning Departments, the City Council office area, and the North Wing. Furniture selection and
prices have been evaluated for use in these areas. Furniture for these designated areas has
been selected with consideration given to the existing building architecture and interiors,
recycled content and sustainable materials, colors and finishes, the use of space, the care and
maintenance of the materials used, and comfort.
The conference tables and credenzas are the first pieces of furniture to be purchased for each
room, as they will have the longest lead-time in manufacturing. Since these are bulk purchases,
the city receives a 12% discount, which significantly lowers the price. The conference tables and
credenzas are of custom design due to the existing conference room configurations and space.
These custom tables will allow the maximum amount of people to be seated at one time. A
request for proposals for design and fabrication of these furnishings was posted as is required
by ordinance, but no responses were received. Other custom wood workers were contacted by
phone and e-mail, and two firms submitted complete proposal responses. Paul Downs
Cabinetmakers was selected based on the high quality design, lowest cost, and the content of
sustainable material.
The conference tables combine cherry wood, bamboo, and our custom city logo inlaid in the
center. Sustainable materials in this table consist of the cherry outer edge that has been grown
in the Allegheny National Forest, which carries Forest Stewardship Council certification. This
certification allows any consumer to recognize various wood products that are grown in an area
that supports the promotion of responsible forest management. The main portion of this table
will be made from bamboo, an unusual harvested lumber product that does not kill the tree and
allows re -growth to occur. These products support sustainable design and reduced
environmental impact.
The chairs that surround these conference tables are Cradle to Cradle Gold Certified Products
and Greenguard certified as a low emitting furniture product, two very distinguished awards
among five awards the chairs have received since their introduction into the consumer market.
Not only have these chairs been designed for human health, they are also endorsed by the
American Physical Therapy Association. This allows for ergonomic responsiveness to each
individual user. As for its sustainability, the chair is assembled using 100% wind power, made
G ARDAWelissa WightmantConference Rooms\Staff ReportstStaff Report- Approve PurchaW clot
Staff Report
Approve Purchase of Chairs, Conference Tables, and Credenzas for the Proposed
Remodel of the Conference Rooms Located in the Public Works and Planning
Departments, the City Council Office Area, and the North Wing
Page 3 of 3
September 14, 2006
with 58% recycled materials, and is 98% recyclable when the chair is no longer wanted. The
City is purchasing the highest quality chair for the best price through a U.S. Communities
contract, lowering the price approximately 60% from the normal consumer price.
Nearly half of the existing furniture will be donated to Joslyn Senior Center, a non-profit
organization within the City of Palm Desert, and the other half will be saved to furnish the
proposed new Office of Energy Management. Rather than throwing these furnishings away, two
great places can put them to good use.
These chairs, conference tables, and credenzas are presented here for approval and
procurement. Staff recommends that City Council declare the existing furnishings, the tables
and chairs in the North Wing Conference Room and Planning Conference Room as surplus
property, and authorize staff to donate the items to the non-profit organization, Joslyn Senior
Center. Sample color boards with photographs and materials will be available for your review in
the City Council conference room during the week of 11 September 2006.
Submitted by:
1
Missy Wi htV
Project rdinator
Annrnval-
Department Head:
`-�6ave Yrig6
Director development/Housing
Paul S. Gibson
Director of Finance
t_;ITY COUNCIL ACTION:
APPROVED l_ DENIED
RECEIVED OTHER
Executive Director MEETING DATE
AYES: /)
NOES: r'SYt
?ABSENT
ABSTAIN: (mP
VERIFIED BY: %,[, //J_ ff)
Original on File City City Clerk's Office
_4P-6Vr `,BY RDA
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VERIFIED BYr
Original on file with City lerk's Office
GaRDAIMelissa WightmaMConference Rooms�Staff Reports\Staff Report- Approve Purchase2.doc
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Pd ILUL DOWNS CABINETMAKERS 00/3Page II
006
401 E 4th Street, Building 8, 4th Floor, Bridgeport, PA 19405
phone: (610) 239-0142 fax: (610) 239-0732 pauldowns@pauldowns.com
Client:
Missy Wightman 760 346 0611 x 297 (w)
Palm Desert Redevelopment Agency 760 3416372 (f)
73-510 Fred Waring Drive mwightman@ci.palm-desert.ca.us
Palm Desert, CA 92260
Quotation
This document, valid for 90 days from the issue date, constitutes a quotation for cabinetry as follows:
Conference Table 1
1 9 $15,625.00 $15,625.00
9'-0" x 12'-0"Rectangular Conference Table. To be made in 5 pieces with trestle base, as per attached
plans. Bamboo veneer in a herringbone pattern and solid cherry. Finish to be determined.
Custom logo of Palm Desert Seal. 30" diameter.
Table: $10375; Herringbone pattern: $1400; Logo: $3850
Conference Table 2 1 @ $14,150.00 $14,150.00
7'-3" x 10'-6" Rectangular Conference Table. To be made in 5 pieces with trestle base, as per attached
plans. Bamboo veneer in a herringbone pattern and solid cherry. Finish to be determined.
Custom logo of Palm Desert Seal. 30" diameter.
Table: $9100; Herringbone pattern: $1200; Logo: $3850
Conference Table 3 1 @ $13,750.00 $13,750.00
4'-10" x 15'-0"Rectangular Conference Table. To be made in 5 pieces with trestle base, as per attached
plans. Bamboo veneer in a herringbone pattern and solid cherry. Finish to be determined.
Custom logo of Palm Desert Seal. 30" diameter.
Table: $8700; Herringbone pattern: $1200; Logo: $3850
Conference Table 4 1 @ $9,075.00 $9,075.00
4'-10" x 15'-0"Rectangular Conference Table. To be made in 2 pieces with trestle base, as per attached
plans. Bamboo veneer in a herringbone pattern and solid cherry. Finish to be determined.
Custom logo of Palm Desert Seal. Diameter to be determined.
Table: $4525; Herringbone pattern: $700; Logo: $3850
Credenza 1 19 $3,150.00 $3,150.00
Custom credenza, 120" x 24" x 36.375" h, to be made of cherry solids and veneers as per attached plans.
Granite by others. Finish to match table. Satin catalyzed lacquer topcoats.
Credenza 2 1 @ $3,150.00 $3,150.00
Custom credenza, 108" x 18" x 36.375" h, to be made of cherry solids and veneers as per attached plans.
Granite by others. Finish to match table. Satin catalyzed lacquer topcoats.
000
PAUL-DOWNS CABINETMAKERS �13 Pa e 2
401 E 4th Street, Building 8, 4th ]Floor, Bridgeport, PA 19405
phone: (610) 239-0142 fax: (610) 239-0732 pauldowns@pauldowns.com
Credenza 3 1 @ $3,000.00 $3,000M
Custom credenza, 102" x 24" x 36.375" h, to be made of cherry solids and veneers as per attached plans.
Granite by others. Finish to match table. Satin catalyzed lacquer topcoats.
Credenza 4 1 @ $3,000.00 $3,000.00
Custom credenza, 84" x 18" x 36.375" h, to be made of cherry solids and veneers as per attached plans.
Granite by others. Finish to match table. Satin catalyzed lacquer topcoats.
Items:
Discount:
Delivery
Subtotal:
Sales Tax:
Total:
$64,900.00
$-7788.00
$2,600.00
$59,712.00
$0.00
$59,712.00
Deposit Received: $0.00
Terms-. Balance Due: $59,712.00
A 50% ($32450) deposit is required to commence work. Balance and Shipping will be due upon delivery.
Delivery will be 14 weeks from date of receipt of first deposit.
12% discount ($7788) for large order.
'hank you for the commission! Please return one signed copy with deposit and we will be underway.
Signed: Date-.
FROM : TOTALPLAN BUSINESS INTERN ORS FAX NO. : 959. 691932 Sep01 2006 01 .29PN1 Pi/3
__....—._......_,._......................... ...... _ _._.......__._..,..-.. _.............. ....... .... ....,
To, M+>r wa Mghtman Fax, 760-34114392
From: Lod rlandersm Date: 9-1 -Q4.
Re: pages: 3
Cr:
i I urgent x For review D Pleas* comment n Plesso reply a please recycle
Following is your proposal, Should you have any question please call me at the number below.
Thank You,
Lauri Henderson
Ta7TALPLAW INC.
951-787-9000
Fax
951-369-1932
FRC" : T@TAL.PL.AN F US I IESS I NTER I ORS
FAf; HO. a 9513691932 SEP. 01 2006 0 i o 29P111 P2.`3
top
THM PIA
WIMNL-B INTC RIOR15, IN{;
September 1, 2006
Ms, Melissa Wightman
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, California 92260
[ear Ms. Wightman:
I am pleased to present the %flowing propel for your revlewv
Planning Conference Room
16 ea Zody task chair, fixed arms, gel seat,
3 pint tilt mechanism,24 degrees back reline,
back stop, pelvic suppork, pneumatic seat adjustment.,
tilt tension, standard black base, mesh back bla:k
end fabric seat, Granient w Chestnut
Public Watts Conference Room)
14 es Zody task chair, fixed arms, gel seat,
3 pint tilt mechanism,24 degrees back recline,
hack stop, pelvic support, pneumatic seat adjustment,
tilt tension, standard black base, mesh back black
and fabric seat, Merkhet v KyotD
North Wing Conference Room
18 ea Zody task chair, fixed arms, gel seat,
3 pint tilt mechanism,24 degrees back recline,
back stop, pelvic support, pneumatic seat adjus'tment�
tilt tension, standard blank base, mesh back black
and fabric seat, Moodring m Joy
Ity unz!R @fFM ConftmIam Room
8 ea Zody task chair, , gel mot,
3 pint tilt mechanism..24 degas back recline,
back stop, pelvic support, pneumatic seat adjustment,
titt tension, standard black base, mesh lock black
and fabric sue, Slink n Coil
5646 MISSION BLVD,
RIVERSIDE, CA 92609
(051) 787-9000
FAX (951) 369-1932
www.tatalplanbusintaiiors.com
n
70-100 HIGHWAY 111. SUITE 206
RANCHO MIRAGE, CA 92270
(760) 341-8434
E
ORANGE COUNTY
(m) Slw-9ti,50
$ 9,856M
9,302.00
-8"910.00
3,96c
FROM a TOTALPLAN BUSINESS I NTEP I OCAS FAeX NO. e SS 136519 32
1 ea Freight and delivery
Sep. 01 2006 01 = 29Prl P3�'3
Sul) total
33,.00
Tax
2.590.67
Total
$ 36,018.67
Approval to order [hate R.Q.# or Check #
Pricing: Prices include freight, delivery and insfallatlon during normal weekday business hairs.
Please add applicable sales tax.
Terms: To place this order a 50% down payment is requlmd made out to TOTALPLAN, inc,,
5645 Mission Boulevard, Riverside, California 92509. The balance is due net 15 days after
Installation of producL Leasing optlons can be provided from any source of your Choice.
Should you require aftmate terms please onntact me and I will see what we Can do to
accommodate them.
Note: Please bear in mind that the furnishings will be ordered spedlFically fits this project and
are not subject to return.
"lank you for the opportunity to work an this pmJect, I hope this proposal meets with your
approval. Please let me know of any way I can be of assistance.
sincerely,
ALPLAN, INC.
ri Herrder�n
Project Manager
L.I- :mg
W