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Home My WebLink AboutSR - R25620 - CA2 - Lndscp Dsgn Svcs La SpigaPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVAL OF CONTRACT AMENDMENT NO. 2 TO CONTRACT NO. R25620 (RANDY PURNEL LANDSCAPE ARCHITECTS) FOR PROFESSIONAL SERVICES FOR LANDSCAPE DESIGN SERVICES OF THE SITE SURROUNDING THE FUTURE LA SPIGA RESTAURANT SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR CONTRACTOR: RANDY PURNEL LANDSCAPE ARCHITECTS 70390 HIGHWAY 111, SUITE A RANCHO MIRAGE, CA 92270 DATE: APRIL 26, 2007 CONTENTS: CONTRACT AMENDMENT NO. 2 Recommendation: By Minute Motion, that the Agency Board approve Contract Amendment No. 2 to Contract No. R25620 with Randy Purnel Landscape Architects in the amount of $1,000 for reimbursable expenses related to design services of the site surrounding the future La Spiga restaurant at Entrada del Paseo. Funds for this work are available in Account No. 850-4358-433-4001. Executive Summarv: Acceptance of this recommendation will approve additional reimbursable expenditures associated with landscape architecture design services for the site surrounding the future La Spiga restaurant. Discussion: At its meeting of August 24, 2006, the Palm Desert Redevelopment Agency approved the Agreement between Randy Purnel Landscape Architects, in a not -to -exceed amount of $7,000 (including reimbursables) for landscape architecture design services. On December 14, 2006, Contract Amendment No. 1 was approved in the amount of $13,295 (not including reimbursables) for additional landscaping extending the scope along the Palm Valley Storm Channel. Randy Purnel Landscape Architects is nearing completion of their contracted services for the design of the site surrounding La Spiga, as well as the additional scope of landscaping near the Palm Valley Storm Channel. Currently, the amount owed to the firm for reimbursable costs associated with the Staff Report Approval of Contract Amendment No. 2 to Contract R25620 (Randy Purnel Landscape Architects) — Entrada del Paseo Improvements Surrounding the La Spiga Parcel Page 2 April 26, 2007 project exceeds the original amount of $500. Staff requests additional funding in an amount not -to -exceed $1,000 to cover the costs associated with production of final construction documents and any final amendments to the design documents that may occur. Agency staff proposes to landscape design can be Agency Board for approval Submitted by: Missy Wiman Project Coordinator Department Head: approve Contract Amendment No. 2 so that a complete achieved. This recommendation is hereby presented to the Dave Yrigoyen r/ Director of Rede ment/Housing Approval: Carlos4L�rte7g,xecutive Director M AAlvarez Redevelopment Manager Approval: Paul S. Gibson, Director of Finance 4 ()zVOP-CdBY RDA ON nt VERIFIED BY /c011?c %47 Original on file with City Clerk's Office GArda\Melissa Wightman\La Spiga\Landscaping\Ratification Staff Report Contract Amendment 2.doc N co 0 v co co Z N O O , R r (Y 0 o 4 U �O Z�° o 0 tft o o � Z 7 c� rn C,4 O 0 0. N co� p N N 0 0 0 Q 0 _ gam~ Z o o� U o c0 ta.� oG ui -va N 1� Ul o o 00 N 7 _ r N 9 C N O a� a`> M � ` Q O Z N . 0 t� p' 0 -3ul Q Q-Z 0 o�G c7t� Q W�� V W Q V o 1 z d o � n Z O OO � N7OO-+ � t0? d 0 N ag PALM DESERT REDEVELOPMENT AGENCY PROFESSIONAL SERVICE AMENDMENT Contract Purpose Landscape design service for site surrounding the La Spiga site at Entrada del Paseo Consultant's Name Randy Purnel Landscape Architect 70390 Highway 111, Suite A Address: Rancho Mirage, CA 92270 Contract # / P.O. # I R25620 13199 Amendment/ 2 Change Order No. Contingency: I YES I NO X Account No. 1 850-4358-433-4001 Project No. Vendor No. 1 9416 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Additional reimbursable expenses 1,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 20,295.00 Less: Expend. & Encumb. To Date: - 20,295.00 Less: This Change Order Amount: - 1,000.00 BALANCE OF BUDGET REMAINING FOR PROJECT: (1,000.00) CONTINGENCY: Amount Approved by Board: + Less: Prior Amendment(s): - Less: This Amendment: - Balance Remaining of Contingency: The amount of the Contract will be Increased by the Sum of: One thousand and no/100 Dollars ($1,000.00). 1,000.00 1,000.00 W \Agenda Items\2007-Apr 26\Amendmt 2 Contract R25620\Amend 2 Form doc See reverse Contract R25620 Amendment No. 2 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $21,295.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 2 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 2 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval i 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: RICHARD S. KELLY, CHAIRMAN 4/26/07 SECRETARY Date Approved W \Agenda Items\2007-Apr 26\Amendmt 2 Contract R25620\Amend 2 Form doc See reverse PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFCATION OF SOLE SOUCE BID IN THE AMOUNT OF $92,500 FOR EMERGENCY DEMOLITION AND CLEARING OF THE 2.6 ACRE PROPERTY LOCATED AT 42-615 DUDLEY STREET, PALM DESERT, CA, FOR PUBLIC HEALTH AND SAFETY SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST CONTRACTOR: DEMO UNLIMITED, INC. 81-750 AVENUE 50 INDIO, CA 92201-9411 DATE: APRIL 26, 2007 CONTENTS: BID PROPOSAL Recommendation: By Minute Motion, that the Agency Board: Ratify Bid Proposal authorized by the Executive Director for demolition services at 42-615 Dudley St., Palm Desert, in the amount of $92,500. Funds are available in Account No. 870-4495-464-4001. 2. Authorize the Chairman to execute the same. Executive Summarv: The 2.6-acre property contains a single-family residence with guesthouse, a large drained swimming pool, and densely grown plant material covering the site. The property was scheduled to go through the standard bid procurement procedures, until approximately two weeks ago when vagrants and trespassers began to utilize the property in an inappropriate and unsafe manner. Code reported nuisance complaints, and City staff reported possible drug paraphernalia, and repeatedly chased trespassers off the premises. Temporary measures have been taken to secure the property, but have failed to deter the trespassers. Upon final notification from Code Enforcement, the City Manager directed the procurement of an emergency bid for demolition and clearing of the site. Discussion: The 2.6-acre property, purchased by the Redevelopment Agency in December 2006, has been the target of vagrant and trespasser activity, which has begun to increase rapidly over the last two weeks. The procurement of the demolition bid is in response to numerous notifications, both verbal and written, from Code Enforcement and the Public Works Department. Efforts have been taken to temporarily secure the property, which includes single-family residence structures, an empty swimming pool, and fencing. These measures, coupled with the existing wall, fence, and gate, have not been enough to deter the increased activity. Staff Report Ratification of Sole Source Bid for Emergency Demolition and Clearing of 2.6-acre Property at 42-615 Dudley St., Palm Desert Page 2 of 2 April 26, 2007 On April 18, 2007, Demo Unlimited, a local company utilized by both Public Works and the Redevelopment Agency on other projects, was asked to review the property's condition for the purpose of an emergency bid procurement for the demolition and clearing of the entire property. Demo Unlimited met with both the Agency and Code Enforcement during their review, and has determined the cost of removal of all buildings, plant material, asbestos abatement and removal, and sealing the property for dust control to be $92,500. Both Public Works and Planning have reviewed the bid proposal to determine the reasonable nature of the bid under current circumstances. Both have deemed the bid to be in a reasonable price range considering the urgent nature of the project and time constraints. Staff recommends ratification of the bid for the demolition and clearing of the property. Submitted by: Catherine Walker Senior Management Analyst mh Approval: � i McCarthy, AC elopment Department Head: �.. �?'11 --save Yrigc Director of ent/Housing 061,4114a- Paul S. Gibson, Director of Finance Carlos L. Ortdgal, Executive Director JW)(-,e)r?YdBY RDA ON - ��r -a'/ VERIFIED ey//A-u Original on file with City Clerk's Office GArda\Cathy Walker\Word Data\STAFF REPORTS\Staff Hill Property.doc 4 r.27, 2007 12:02AM DEMO UNLIMITED 760 342-5898 No.1500 P. 1 Demo Unlimited, Inc 81750 AVENUE 50 INDIO, CA 92201-9411 800-337-5884 LICENSE # 473328 A, C 21 NAME/ADDRESS PALM DESERT REDEVELOPMENT AGENCY ATTN: KATHY WALKER 73-510 FRED WARING DRIVE PALM DESERT, CA 92260 4"! 314(— ( lZ DESCRIPTION PROJECT: DEMOLITION OF THE HOUSE AND APPURTENANCES AT 42-615 WASHINGTON (DUDLEY DR) PALM DESERT. THE FOLLOWING ITEMS ARE INCLUDED IN THE PRICE AND ARE TO BE REMOVED AND HAULED TO A PROPER LANDFILL OR RECYCLING FACILITY, DUMP TICKETS WILL BE PROVIDED AT END OF PROJECT, IT IS A PREVAILING WAGE JOB, CONCRETE WHICH IS 1-7 1.3" 700 SF ASPHALT - SOUTH WEST CORNER OF PROPERTY 2.952 SF T WALL 192 SF T WALL AND FOOTING 3.800 LF CURBS 4.1625 SF SLAB GARAGE & DOG KENNEL 5.3692 SF SWIMMING POOL AND DECKING AND WALL 6.2583 SF BRICKS, BARBECUE SLAB, JACUZZI SLAB 7.3640 SF HOUSE SLAB VEGETATION: 8. REMOVAL OF ASSORTED TREES NOT MARKED 9. TREE STUMPS 10.OLEANDERS ON BACK PORTION,, NORTH TO SOUTH AND SOUTH TO WEST. I I . TAMARACK TREES LEFT ALONE UNTIL FURTHER NOTICE. 12.17 BOTTLE TREES BUILDING REMOVAL 13. 3320 SF HOUSE THIS IS A REVISED BID, GOOD FOR 30 DAYS. TOTAL EXCLUSIONS: 1.) Owner to supply water, water meter, testing, engineering, staking, and permits. SIGNATURE DEMO to apply water. 2.) Demo Unlimited is not responsibl r the perf rmanco of any hazardous material testing or removal, including as tos. � (; '►�'�YAz-f Z ei' � .Ices 5 i t �' L 3.) Any items buried beneath the surface, su h as footings, slabs; and septic tan will be removed and charged on a time and materials basis, page 1 Estimate IDATE ESTIMATE # 4/24/2007 1233 TOTAL 23,293.83 36,943.83 25,219.83 -&-I S r',V--c S' cti A-pr.27. 2007 12:02AM DEMO UNLIMITED 760 342-5898 No.1500 P. 2 Demo Unlimited, Inc 81750 AVENUE 50 INDIO, CA 92201-9411 800-337-5884 LICENSE # 473328 A, C 21 NAME/ADDRESS PALM DESERT REDEVELOPMENT AGENCY ATTN: KATHY WALKER 73-510 FRED WARING DRIVE PALM DESERT, CA 92260 DESCRIPTION 14.1625 SF GARAGE AND COVERED DOG KENNEL MISCELLANEOUS: 15. ASBESTOS REMOVAL BY BRICKLEY ENVIRONMENTAL 16. SEALING PROPERTY AT END OF YOB FOR DUST CONTROL 17. MOBILIZATION IS. SEPTIC TANK PUMPED, CRUSHED OR REMOVED. THIS IS A REVISED BID, GOOD FOR 30 DAYS, EXCLUSIONS: 1.) Owner to supply water, water meter, testing, engineering, staking, and permits. DEMO to apply water. 2.) Demo Unlimited is not responsible for the performance of any hazardous material testing or removal, including asbestos. 3.) Any items buried beneath the surface, such as footings, slabs, and septic tanks, will be removed and charged on a time and materials basis. Page 2 Estimate DATE 4/24/2007 ESTIMATE # 1233 TOTAL 7,042.51 ITOTAL $92,500.00 SIGNATURE Client#: 648 2DEMOUNL ACORD. CERTIFICATE OF LIABILITY INSURANCE 01T11/2007YYY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Desert Empire Insurance ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Services, Inc. LIC # OF09643 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 77-564 Country Club Drive Palm Desert, CA 92211 INSURERS AFFORDING COVERAGE I NAIC # INSURED I, INSURER A: Steadfast Insurance Company 26387 Demo Unlimited Inc Et Al I INSURER B: State Fund 35076 81750 Avenue 50 I INSURERC: Indio, CA 92201 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 11DD'L LTR INSRC TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE IMWDD/YY) DATE (MM/DD/Yn LIMITS A GENERAL LIABILITY SC0388195505 12/16/06 12/16/07 EACH OCCURRENCE $1,000.000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED rP�e� $50.000 CLAIMS MADE a OCCUR MED EXP (Any one person) $excluded J I PERSONAL & ADV INJURY $1.000,000 X OCP I GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $2,000,000 n PET n POLICY LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) LIABILITY AUTO ONLY - EA ACCIDENT $ �GARAGE ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ A EXCESS/UMBRELLA LIABILITY AUC691943301 12/16/06 12/16/07 EACH OCCURRENCE $3.000,000 OCCUR CLAIMS MADE I AGGREGATE $3,000.000 DEDUCTIBLE $ I $ X RETENTION $ 10000 $ B WORKERS COMPENSATION AND 046000942107 01/01/07 01/01/08 WC STMTU I JOTH. FR kEL.LEACH EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE ACIM=CIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? I E.L. DISEASE - EA EMPLOYEE $1,000,000 If ye9, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 OTHER DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT i SPECIAL PROVISIONS Operations by the insured for the certificate holder. 10 days notice of cancellation for nonpayment of premium. CERTIFICATE HOLDER City of Palm Desert 73-510 Fred Waring Dr. Palm Desert, CA 92260 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _ 3A_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES, AUTOO IZED REPRESENTA IVE ACORD 25 (2001108) 1 of 2 #S98549/M98077 2RG00 o ACORD CORPORATION 1988