HomeMy WebLinkAboutSR - R22600A - CO2 - Const @ Henderson Cmty BldPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE CONSTRUCTION
CONSTRUCTION GROUP
AMOUNT OF $42,403.61
BUILDING
CHANGE ORDER NO. 2 TO STETON
(CONTRACT NO. R22600A) IN THE
FOR THE HENDERSON COMMUNITY
SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR
CONTRACTOR: STETON CONSTRUCTION GROUP
145 S. STATE COLLEGE BLVD., SUITE 450
BREA, CA 92821-5818
DATE: AUGUST 9, 2007
CONTENTS: CHANGE ORDER NO. 2 (C.O.R. NOS. 16, 22, 29, 30, 31, 39, 41, 43, 44,
and 54)
Recommendation:
By Minute Motion, that the Agency Board:
(1) Approve Change Order No. 2 to Contract No. R22600A for the change
order requests listed above in a cumulative amount of $42,403.61 for the
Henderson Community Building; and
(2) Authorize the Finance Director to move $42,403.61 from contingency to
base.
Executive Summarv:
Approval of this recommendation will allow the General Contractor to move ahead as scheduled
with the attached, referenced change order request. The above -referenced change order
requests total a cumulative amount of $42,403.61.
Discussion:
On 13 July 2006, the Agency Board authorized the award of Contract No. R22600A in the
amount of $4,540,000 to Steton Construction Group for the construction of the new 5,800
square foot Henderson Community Building at the Entrada del Paseo site. Construction is
currently underway and additional changes above and beyond the original contract that need to
be done for a successful completion are presented here for approval.
Major changes in price have occurred due to the extension of the parapets at the roofline, and
the Owner -requested pricing for the installation of security cameras/equipment and low voltage
systems for voice and cable data. Roof parapets needed to be extended from their original
specified heights to conceal various equipment located on the building roof. The second major
Staff Report
Approve Construction Change Order No. 2 to Steton Construction Group (Contract No.
R22600A) Henderson Community Building
Page 2 of 2
August 9, 2007
change was the low voltage systems for voice and cable that are typically not included in the
original contract, but rather installed through conduit by a separate specialty contractor after the
building is complete. With such a unique type of construction, staff requested this work be
priced now under the general contractor, so the Agency could potentially avoid any problems
that would require a contractor to have to go back in behind the walls in the future, which would
require wall patches.
The remaining change orders are due to changes in the plans that were not a part of the original
scope that the contractor bid. These items resulted from inspections that required a change in
installation to meet code, specifics not shown on the drawing at bid time that needed additional
clarifications, and Owner -directed requests for pricing. All of these changes result in a contract
price increase of $71,156.47.
At the time of bidding and the award of contract, the landscape plans had not been completed.
Instead of waiting for completion, staff put the project out to bid and adjusted the bidding
specifications. The specifications stated that a placeholder of $325,000 was to be added to the
Contractor's cost as a substitute until landscape plans were complete and could be accurately
bid. Landscape plans have since been completed and have been priced in the amount of
$296,247.14. Therefore, a credit of ($28,752.86) will be deducted from the above -stated
increase, resulting in a cumulative change order amount of $42,403.61.
No time extensions have been granted for Change Order 2, as it has been determined that none
of the above -stated changes would have an impact on the time of completion. Based on review
by the Architect, Construction Manager, and staff, Change Order No. 2 is recommended for
approval to allow the construction of the Henderson Community Building to move forward
towards completion.
Submitted by:
_WJ-'1Ar2
Missy Wi6Ktman
Project Coordinator
Department Head:
`have Yrig n
Director Re(development/Housing
Carlos L. Orteg executive Director
Ali- - rle;
Martin Alvarez
Redevelopment Manager
Approval:
� /t
Js in McCarthy
AC Redevelopm<z�
Paul S. Gibson, Director of Finance
.qr bVlE ' BY RDA
G:\rda\Melissa Wightman\Henderson Community Building\Staff Reports\Staff Report- Change Order2.doc
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VERIFIED BY 12&J 1y'C m
Original on file with City Clerk's Office
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PALM DESERT REDEVELOPMENT AGENCY
CONSTRUCTION CHANGE ORDER
Contract Purpose Construction of Henderson Community Building
Consultant's Name Steton Construction Group
Address: 145 South State College, Suite 450
Brea, CA 92821
Contract # / P.O. # R22600A 13386
Change Order No. 2
Contingency: YES I NO X
Account No. 850-4358-433-4001
Project No.
Vendor No. 9494
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
Actual bid for landscaping was $296,247.14 against the budget placeholder
amount of $325,000.00. 28,752.86
Extension of parapets at roofline, installation of security cameras/equipment,
and low voltage systems for voice and cable data.
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
28, 752.86
TOTAL BUDGET FOR PROJECT: + 4,524,941.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 4,524,941.00 Amount Approved by Board: +
Less: This Change Order Amount: - 42,403.61 Less: Prior Change Order(s):
BALANCE OF BUDGET Less: This Change Order: -
REMAINING FOR PROJECT: (42,403.61) Balance Remaining of Contingency:
71,156.47
71,156.47
42,403.61
454, 000.00
(15,059.00)
42,403.61
426,655.39
The amount of the Contract will be (DaorOaael) Increased by the Sum of: Fortv-two Thousand Four Hundred
Three and 61/100 Dollars ($42,403.61).
G Vda\Beth Longman\Staff Reports\Wightman\Steton CO 2 Form.doc See reverse
Contract R22600A Change Order No. 2 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred
to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total $4,567,344.61
The undersigned Contractor approves the foregoing Change Order # 2 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 2 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
3
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONTRACTOR Date Accepted
4. APPROVED BY:
RICHARD S. KELLY, CHAIRMAN 819/07
SECRETARY 8/9/07
G-Vda\Beth Longman\Staff ReportsMightman\Steton CO 2 Form doc See reverse
douglas e. barnhart, inc.
July 27, 2007
Melissa Wightman
Project Coordinator
City of Palm Desert, Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
Subject: deb Project #6016
Henderson Community Building
Entrada del Paseo
72-559 Highway 111, Palm Desert
Re: Recommendation for awards of Change Order Request 29 — Steton Construction Group
Ms. Wightman,
We have reviewed the attached documentation received for Change Order Request 29, ACD 19/PCO #21 as
listed below from Steton Construction Group for the above named project. Based on our review, we
recommend award as follows:
Change Order Request # 29 — ACD # 19/PCO # 21
Recommended amount of Change Order with no time extension: $14,003.49
Sincerely,
Michael Lugo -Thompson
Project Manager
douglas a barnhart, inc.
douglas e. barnhart, inc.
July 27, 2007
Melissa Wightman
Project Coordinator
City of Palm Desert, Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
Subject: deb Project #6016
Henderson Community Building
Entrada del Paseo
72-559 Highway 111, Palm Desert
Re: Recommendation for awards of Change Order Request 41 — Steton Construction Group
Ms. Wightman,
We have reviewed the attached documentation received for Change Order Request 41, ACD 21/PCO #23 as
listed below from Steton Construction Group for the above named project. Based on our review, we
recommend award as follows:
Change Order Request # 41 — ACD #21.1/PCO # 23 — Add (14) CXS 100 Wattstopper & Delete (14)
WI-300. Lighting controls.
Recommended amount of Change Order with no time extension: $1,690.00
Change Order Request # 41 — ACD #21.5/PCO # 23 — Relocate receptacle @ conference room 1 & 2.
Recommended amount of Change Order with no time extension: $227.00
Change Order Request # 41 — ACD #21.8/PCO # 23 — Added Master on/off switch.
Recommended amount of Change Order with no time extension: $1436.00
Change Order Request # 41 — ACD #21.9/PCO # 23 — Added solar breaker. ($592.00)
This is NOT approved, it is included in COR # 44
Recommended amount of Change Order with no time extension: NONE
Change Order Request # 41 — ACD #21.10/PCO # 23 — Added receptacle@ solar equipment room.
Recommended amount of Change Order with no time extension: $281.00
The next three items are associated with the $10,502 line item for the inverter system and HVAC controls.
Change Order Request # 41 — ACD #21.1la/PCO # 23 —Inverter Circuit. ($687.00)
This is NOT approved, it is included in COR # 38
Recommended amount of Change Order with no time extension: NONE
Change Order Request # 41 — ACD #21.11b/PCO # 23 — Controls for Variable air volume ($5,524.00).
This is NOT approved:
Specification 16010 1.7 A States controls wiring regardless of voltage is to be provided.
Specification 16109 3.1 C. States to coordinate HVAC voltage requirements with drawings and equipment
submittals.
Recommended amount of Change Order with no time extension: NONE
Change Order Request # 41 — ACD #21.11c/PCO # 23 — Battery Inverter ($4,291.00).
This is NOT approved:
Previously paid in COR # 12 R 1 — ACD #7R 1 /PCO # 10 R 1
Recommended amount of Change Order with no time extension: NONE
Change Order Request # 41 — ACD #21.13/PCO # 23 — Access panels furnish and install.
Recommended amount of Change Order with no time extension: $1923.04
Change Order Request # 41 — ACD #21.14/PCO # 23 — Revised to air craft cable for duct work.
Recommended amount of Change Order with no time extension: $2036.90
Change Order Request # 41 — ACD #21.21/PCO # 23 — J box at partition door
Recommended amount of Change Order with no time extension: $169.00
Change Order Request # 41 — ACD #21.22/PCO # 23 — End to end fixtures at women's bath. ($ 1,289.00).
This is NOT approved: Shown on Architectural plans.
Recommended amount of Change Order with no time extension: NONE
Change Order Request # 41 — ACD #21.24/PCO # 23 — Add (3) Exit lights.
Recommended amount of Change Order with no time extension:
Change Order Request # 41 — ACD #21.25/PCO # 23 — Add additional sprinkler heads
This is NOT approved: Internal coordination by contractor is required.
Recommended amount of Change Order with no time extension:
Summary:
Change Order Request # 41 — ACD #21/PCO # 23 — Total amount from work sheet.
Recommended amount of Change Order with no time extension:
Sincerely,
i
ael Lu o-Thompson
Project Manager
douglas a barnhart, inc.
$747.00
($2,195.00)
NONE
$9,087.33
Post Office Box 270399, San Diego, Califomia 92198-2399, (858) 385-8200, FAX (858) 385-8201
www.debconstruct.com
douglas e. barnhart, inc.
July 26, 2007
Melissa Wightman
Project Coordinator
City of Palm Desert, Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
Subject: deb Project #6016
Henderson Community Building
Entrada del Paseo
72-559 Highway 111, Palm Desert
Re: Recommendation for awards of Change Orders — Steton Construction Group
Ms. Wightman,
We have reviewed the attached documentation received for Change Order Requests listed below from
Steton Construction Group for the above named project. Based on our review, we recommend award as
follows:
Change Order Request # 30 — ACD #20, PCO # 22 — Cabinetry to match slope on wall.
Recommended amount of Change Order with NO time extension: $793.7
Change Order Request # 43 — ACD #28, PCO # 30 — Security Cameras rough electrical work.
Recommended amount of Change Order with NO time extension: $14,156.19 1 /_
C nge O Request # — D #28, P 30 —Sec ity Ca eq ment an sta ion.
C�
R co ende t of Change •with NO time extension: 25,780.0 U I
Change Order Request # 31 — ACD #22, PCO # 24 — Cabinetry to match slope on wall.
Recommended amount of Change Order with NO time extension : $524.98
Change Order Request # 39 — ACD # none, PCO # 39 — Install fire line from outside project line to
building.
Recommended amount of Change Order with NO time extension: $5694.84
Change Order Request # 54 — ACD none, PCO # 40 — Revised air grille.
Recommended amount of Change Order: with NO time extensi $673.23
Change Order Request # 16 — ACD #10, PCO # 13 — Low Voltage Systems; Voice/Cable
Recommended amount of Change Order with NO time extension: $19,846.03
Change Order Request # 44 — ACD #24, PCO # 26 — Solar Disconnect, revised cabinetry and electrical.
Recommended amount of Change Order with NO time extension: $6,954.07
Michael Lugo -Thompson
Project Manager
douglas a barnhart, inc.
Post Office Box 270399, San Diego, Califomia 92198-2399, (858) 385-8200, FAX (858) 385-8201
www.debconstruct.com