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Home My WebLink AboutSR - R25590 - CO1 - Phase II Civil Imprvmts @ Entrada del PaseoPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 1 TO JACOBSSON ENGINEERING CONSTRUCTION, INC. (CONTRACT NO. R25590) IN THE AMOUNT OF $14,465 FOR THE PHASE TWO CIVIL IMPROVEMENTS AT ENTRADA DEL PASEO SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR CONTRACTOR: JACOBSSON ENGINEERING CONSTRUCTION, INC. P.O. BOX 14430 PALM DESERT, CA 92255-4430 DATE: AUGUST 9, 2007 CONTENTS: CHANGE ORDER NO. 1 (C.O.R. NOS. 2, 4, and 8) Recommendation: By Minute Motion, that the Agency Board: (1) Approve Change Order No. 1 to Contract No. R25590 for the change order requests 2, 4, and 8 in the amount of $14,465 for the Phase Two Civil Improvements at Entrada del Paseo; and (2) Authorize the Finance Director to move this amount from contingency to base. Executive Summarv: Approval of this recommendation will allow the General Contractor to move ahead as scheduled with the attached, referenced change order requests. The above -referenced requests together create Change Order No. 1 in the amount of $14,465. Discussion: On 13 July 2006, the Agency Board authorized the award of Contract No. R25590 in the amount of $695,584.80 to Jacobsson Engineering Construction, Inc. for the construction of the Phase 2 Civil Improvements at the Entrada del Paseo site. Staff Report Approve Construction Change Order No. 1 to Jacobsson Engineering Construction, Inc. (Contract No. R25590) for Phase 2 Civil Improvements Page 2 of 2 August 9, 2007 The Entrada del Paseo site currently has three contractors working simultaneously on - site. Towards the middle of Jacobsson's job there were some high wind warnings, which caused blowing sand that was determined as coming from the Agency's undeveloped adjacent property. Staff requested to have Jacobsson Engineering Construction, Inc. to include this in their site watering, since they were already on -site and mobilized. This accounts for Change Order Request No. 2. Change Order Request No. 4 is for the deletion of work that is currently in Jacobsson Engineering Construction, Inc.'s scope of work. Steton Construction Group, the general contractor for Henderson Community Building, was in need of additional staging areas to store equipment and materials. Since this area is adjacent to their site, they proposed to delete a portion of work from Jacobsson's contract and add it to their contract for an equal amount. This is shown on the attached documents as a credit of ($2,860). Change Order Request No. 8 is due to the delta two changes on the revised grading plans. These changes include revisions made to the drawings to correct the slope ratio required for handicap accessibility. These drawing changes also include the adjustment of curb and gutter from a rolled version which has a steep incline to a design with a near zero slope to accommodate trash pick-up by Waste Management. Based on the Architect's, Construction Manager's, and staff's review, Change Order No. 1 is recommended for approval to allow the construction of the Phase 2 Civil Improvements at Entrada Del Paseo to move forward towards completion. Submitted by: Missy n Project Coordinator nr Department Head: Dave Yrigoyen Director of Redevelopment/Housing Carlos L. O ga, Executive Director W,44Z;�, 41vaxj� Martin Alvarez "r_ Redevelopment Manager Approval: dilsit ist McCarthy AC Redevelopmel;�7 a� 0 Q v }� m �-. 00 W �io > O Paul S. Gibson, Director of Finance G:\rda\Melissa Wightman\Entrada del Paseo Civil Improvements\Staff Report- Change Orderl.doc C) I-- U U C o �o N ,� c6 to r Lr) C O C / f 0� O O� 0 a O o C 0 % a OC U � cc f �/ O Z O W C9 U = Z W U OUw wgg 1- O aow ��O ON �O i� D O U LLI H O U O U Z Z 000 Z Z Z O O O O O O (� O O U Z Um Z U) u' oi=-U 0.5 0 o Q? Z QQo0 cu 0 6 r v a)m o tN r o 0 mU~r C O U 0 0 L6 •• co v_ o V VOQ Z O U C O L U tp a� �00 v C O a� v C-N � N i O UZ CC O O � N co `O U pi ao 0 N 0 0 L6 v PALM RESERT REIIEVELOPPNIENT AGENCY CONSTRUCTION CHANGE ORDER Contract Purpose Construction of La Spiga Phase 2 Civil Imprvmts Consultant's Name Jacobsson Engineering Address: P.O. Box 14430 Palm Desert, CA 92260 Contract # / P.O. # I R25590 13697 Change Order No. 1 Contingency: YES X NO Account No. 1850-4358-433-4001 Project No. I` Vendor No. 12883 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price C.O.R. Nos. 2 (add'I site watering), 4 (deduct for work Steton will perform), and 8 (delta two changes on revised grading) 14,465.00 TOTALS: - 14,465.00 NET CHANGE IN CONTRACT PRICE: 14,465.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + CONTINGENCY: Less: Expend. & Encumb. To Date: - Amount Approved by Board: + 69,560.00 Less: This Change Order Amount: - Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - 14,465.00 REMAINING FOR PROJECT: - Balance Remaining of Contingency: 55,095.00 The amount of the Contract will be 66914) Increased by the Sum of: Fourteen Thousand Four Hundred Sixtv-five and 00/100 Dollars ($14,465.00). G:kda\Beth Longman\Staff ReportsMightmanWacobsson CO 1 Form doc See reverse Contract R25590 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $710,049.80 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONTRACTOR Date Accepted 4. APPROVED BY: RICHARD S. KELLY, CHAIRMAN 8/9/07 SECRETARY 8/9/07 G \rda\Beth Longman\Staff Reports\WightmanWacobsson CO t Form.doc See reverse douglas e. barnhart, inc. July 25, 2007 Melissa Wightman Project Coordinator City of Palm Desert, Redevelopment Agency 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Subject: deb Project #6016 PDRDA # 967-06 Entrada del Paseo Phase 11 Civil Improvements Highway 111, Palm Desert Re: Recommendation for award of Change Orders — Jacobsson Engineering Construction Inc. Ms. Wightman, We have reviewed the attached documentation received for Change Order Request s #2, #4 and # 8 from Jacobsson Engineering Construction Inc. for the above named project. Based on our review, we recommend award as follows: Change Order Request #2 — PCO # 2: Provide dust control utilizing a water truck two times a day. The area is approximately 2 acres bordered by the storm water channel, Highway 111 and existing development at Entrada. Duration from April 1, 2007 to August 1, 2007. Recommended amount of Change Order #2 $9,750.00 Change Order Request #4 — PCO #4: Credit for the deletion of work regarding the retention basin; currently within the Henderson Community Buildings project site. Recommended amount of Change Order #4: $-2860.00 Change Order Request # 8 — PCO # 8: Grade change, remove and install curb and gutter per delta two revised grading plans. Recommended amount of Change Order # 8 $7575.00 Sincerely, 'gwo o "f Michael Lugo -Thompson Project Manager douglas a barnhart, inc. Post Office Box 270399, San Diego, California 92198-2399, (858) 385-8200, FAX (858) 385-8201 www.debconstruct.com CHANGE ORDER REQUEST Page 1 From: Jacobsson Engineering Construction. Inc. P.O. Box 14430 Palm Desert. CA 92255-4430 (760) 340-0194 Fax (760) 340-1574 License: 650389 To: Palm Desert Red. Agency 73510 Fred Waring Drive Palm Desert. CA 92260-2578 Request No.: P002 Request Date: 04/09/07 Project: Entrada Del Paseo Hwy 111 & E1 Paseo Palm Desert, CA 92260 We hereby request that the Original Construction Agreement be modified and amended by the following deviations from original plans and specifications: Provide dust control utilizing water truck in area approximately 2 acres bordered by Stormwater CHannel, Highway ill and existing development at Entrada. Dust control to consist of twice daily coverage M-F during normal working hours. This proposal is void if Jacobsson Engineering is not simultaneously engaged in other work at Entrada Del Paseo. No weekends or after-hours are included. 1. DUST CONTROL April 1, 2007 through August 1, 2007 $9.750.00 Jacobsson to present project manager with weekly ticket for watering. It is mutually agreed that for such change the contract price is increased by $9,750.00 (Nine Thousand Seven Hundred Fifty and 00/100) payable with the payments due under the original construction agreement. Time for completion of the above cited work is hereby extended 0 days beyond any completion date set forth in the original contract for such work. All other provisions of the original contract and agreement shall remain in full force and effect without change because of the above deviations. JACOBSSON ENGINEERING CONSTRUCTION. INC. Signed: Dated: Title: CHANGE ORDER REQUEST From: Jacobsson Engineering Construction, Inc. P.O. Box 14430 Palm Desert, CA 92255-4430 (760) 340-0194 Fax (760) 340-1574 License: 650389 To: Palm Desert Red. Agency 73510 Fred Waring Drive Palm Desert, CA 92260-2578 Page 1 Request No.: P004 Request Date: 05/01/07 Project: Entrada Del Paseo Hwy Ill & E1 Paseo Palm Desert. CA 92260 We hereby request that the Original Construction Agreement be modified and amended by the following deviations from original plans and specifications: Credit is for construction retntion basin in area being utilized by other contractors for staging and storage. 1. CREDIT RETENTION BASIN-$2.860.00 It is mutually agreed that for such change the contract price is decreased by $2,860.00 (Two Thousand Eight Hundred Sixty and 00/100). Time for completion of the above cited work is hereby extended 0 days beyond any completion date set forth in the original contract for such work. All other provisions of the original contract and agreement shall remain in full force and effect without change because of the above deviations. JACOBSSON ENGINEERING CONSTRUCTION, INC. Signed: Dated: Title: 11 1 ... I I. I I I I I I I I I I I I I I I I I I I I I I I 1 I 1 I I I I I I I I I I I I 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 1 1 CHANGE ORDER REQUEST Pagge 1 liffffifffffffffffffffflffff11111111111111111111ffffffffffffffffffffifffif111"I' ff From: Jacobsson Engineering Construction, Inc. P.O. Box 14430 Palm Desert, CA 92255-4430 (760) 340-0194 Fax (760) 340-1574 License: 650389 To. Palm Desert Red. Agency 73510 Fred Waring Drive Palm Desert, CA 92260-2578 Request No.: P008 Request Date: 06/14/07 Proj ect : Entrada Del Paseo Hwy 111 & El Paseo Palm Desert, CA 92260 We hereby request that the Original Construction Agreement be modified and amended by the following deviations from original plans and specifications: Per revised grading plans (Delta 2) Jacobsson will remove and replace curb and gutter to adjust elevations adjacent to new restaurant. 1. REMOVE WEDGE CURB 185 LF $ 10.00/LF $ 1,850.00 2, REGRADE CURB 1 LS $ 1,100.00/LS $ 1,100.00 3. INSTALL WEDGE CURB 185 LF $ 25.00/LF $ 4,625.00 If this concrete work cannot be poured in conj uction with balance of concrete work. Add $ 2,000 mobilization fee. Iffffffffffffffffffffff(fffffffffffffffffffffffffffffffffffffffffffffffffiffffffff It is mutually agreed that for such change the contract price is increased by $7,575.00 (Seven Thousand Five Hundred Seventy -.Five and 00/100) payable with the payments due under the original construction agreement. Time for completion of the above cited work is hereby extended 0 days beyond any completion date set forth in the original contract for such work. All other provisions of the original contract and agreement shall remain in full force and effect without change because of the above deviations. JACOBSSON ENGINEERING CONSTRUCTION, INC. Signed: Dated: Title: