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Home My WebLink AboutSR - R26600A CO3 - Henderson Cmnty BldgV1. D PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 3 TO STETON CONSTRUCTION GROUP (CONTRACT NO. R22600A) IN THE AMOUNT OF $47,945.85 FOR THE HENDERSON COMMUNITY BUILDING SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR CONTRACTOR: STETON CONSTRUCTION GROUP 145 S. STATE COLLEGE BLVD., SUITE 450 BREA, CA 92821-5818 DATE: DECEMBER 13, 2007 CONTENTS: CHANGE ORDER NO. 3 (C.O.R. NOS. 27, 43.1, 57, 64, 70, 76) Recommendation: By Minute Motion, that the Agency Board: (1) Approve Change Order No. 3 to Contract No. R22600A for the change order requests listed above in a cumulative amount of $47,945.85 for the Henderson Community Building; and (2) Authorize the Finance Director to move $47,945.85 from contingency to base. Executive Summary: Approval of this recommendation will allow the General Contractor to move ahead as scheduled with the attached, referenced change order requests. The above -referenced change order requests total a cumulative amount of $47,945.85. Discussion: On 13 July 2006, the Agency Board authorized the award of Contract No. R22600A in the amount of $4,540,000 to Steton Construction Group for the construction of the new 5,800 square foot Henderson Community Building at the Entrada del Paseo site. Construction is currently underway and additional changes above and beyond the original contract that need to be done for a successful completion are presented here for approval. Two major changes in price have occurred due to a revision in the mop closet layout, and the requested pricing for the installation of security cameras/equipment. A mop closet was incorporated in the original design, but during construction, the City Building Maintenance department requested modifications of this space. These modifications would accommodate a ventilated, janitorial storage area that could store cleaning chemicals, as well as janitorial supply Staff Report Approve Construction Change Order No. 3 to Steton Construction Group (Contract No. R22600A) Henderson Community Building Page 2 of 2 December 13, 2007 products that would serve both Henderson and the Palm Desert Visitor Center. The second major change reflects pricing for a security system and on -site cameras. The City's Risk Management department has recommended incorporating these into the building now due to the type of construction and from past experience on -site to deter vandalism. The remaining change orders are due to changes in the plans that were not a part of the original scope that the contractor bid. These items resulted from inspections that required a change in installation to meet code or specifics not shown on the drawings at bid time that needed additional clarifications. All of these changes result in a contract price increase of $47,945.85. The major set back with the key subcontractor on the job requiring replacement due to non- performance has pushed the completion date back significantly. Although 50% of the building has now had shotcrete applied, much work remains to be done. A completion date is now on track for the middle of March. A 5-day time extension has been granted for Change Order 3, as it has been determined that change order request 64 would have an impact on the time of completion. Based on review by the Construction Manager and staff, Change Order No. 3 is recommended for approval to allow the construction of the Henderson Community Building to move forward towards completion. Submitted by: AI fid q'i , rl�e� Missy Wi 90 man Project Coordinator Department Head: Dave Yrigoyen Director of R velopment/Housing Carlos L. Orte Executive Director Martin Alvarez Redevelopment Manager Approval: dbsti� McCarthy ACM Redevelopm <t Paul S. Gibson, Director of Finance hPFr'6V0v cne(h� F�. RDA I j � Q L-tiT ON 0-(3_o-7 VERIFIED BY ��K r!c►�� Original on file with City Clerk's Office C:\Users\mhunt\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.0utlook\DAMDR01 U\Staff Report- Change Orderldoc L PALM DESERT REDEVELOPMENT AGENCY CONSTRUCTION CHANGE ORDER Contract Purpose Construction of Henderson Community Building Consultant's Name Steton Construction Group Address: 145 South State College, Suite 450 Brea, CA 92821 Contract # / P.O. # I R22600A 13386 Change Order No. 3 Contingency: I YES X I NO Account No. 1850-4358-433-4001 Project No. Vendor No. 1 9494 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price COR Numbers 27, 43.1, 57, 64, 70, and 76 (revision of mop closet, 47,945.85 addition of security cameras/equipment, and changes to meet code or specifics not shown on the bid drawings) TOTALS: - 47,945.85 NET CHANGE IN CONTRACT PRICE: 47,945.85 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 4,567,344.61 CONTINGENCY: Less: Expend. & Encumb. To Date: - 4,567,344.61 Amount Approved by Board: + 454,000.00 Less: This Change Order Amount - 47,945.85 Less: Prior Change Order(s): - 27,344.61 BALANCE OF BUDGET Less: This Change Order: - 47,945.85 REMAINING FOR PROJECT: (47,945.85) Balance Remaininq of Contingency. 378,709.54 The amount of the Contract will be (DeeFeased) Increased by the Sum of: Fortv-seven Thousand Nine Hundred Fortv-five and 85/100 Dollars ($47,945.85). G \rda\Beth Longman\Staff Reports\Wightman\Steton CO 3 Form.doc See reverse Contract R22600A Change Order No. 3 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $4,615,290.46 The undersigned Contractor approves the foregoing Change Order # 3 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 3 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 3 REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONTRACTOR Date Accepted 4. APPROVED BY: RICHARD S. KELLY, CHAIRMAN 12/13/07 SECRETARY 12/13/07 G \rda\Beth Longman\Staff Reports\Wightman\Steton CO 3 Form.doc See reverse 0 douglas e. barnhart, inc. November 27, 2007 Melissa Wightman Project Coordinator City of Palm Desert, Redevelopment Agency 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Subject: deb Project #6016 Henderson Community Building Entrada del Paseo 72-559 Highway 111, Palm Desert Re: Recommendation for awards of Change Orders — Steton Construction Group Ms. Wightman, We have reviewed the attached documentation received for Change Order Requests listed below from Steton Construction Group for the above named project. Based on our review, we recommend award/denial as follows: 1. COR-27, PCO-20, ACD-17: Additional scone of work (retention pond). Approved for $2,860.00 with NO time extension. 2. COR-43.1, PCO-30 ACD-28: Owner requested security system (security equipment). Approved for $13,674.89 with NO time extension. 3. COR-57 : Revised wall angle Fover. Approved for $7899.29 with NO time extension. 4. COR-64, PCO-46, ACD-41: Owner requested mop closet revision. Approved for $22,807.68 with a five (5) day extension. 5. COR-70, PCO-54: Relocate fire alarm devices per Fire Marshall. Approved for $418.87 with NO time extension. 6. COR-76, PCO-60, ACD-33: Additional scone of work (footing change at recension slider). Approved for $285.12 with NO time extension. Sincerely, Michael Lugo -Thompson Project Manager douglas a barnhart, inc. Post Office Box 270399, San Diego, California 92198-2-399, (858) 385-8200, FAX (858) 385-8201 www.debconstruct.com