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Home My WebLink AboutPRELIM - RDA - 01/25/07PRELIMINARY MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, JANUARY 25, 2007 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER - 3:00 P.M. Chairman Kelly convened the meeting at 3:03 p.m. DRAFT 11. ROLL CALL Present: Vice Chairman Jean M. Benson Member Jim Ferguson Member Cindy Finerty Member Robert A. Spiegel Chairman Richard S. Kelly Also Present: Carlos L. Ortega, City Manager/RDA Executive Director Robert W. Hargreaves, Assistant City Attorney Sheila R. Gilligan, ACM for Community Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Amir Hamidzadeh, Director of Building & Safety Steve Smith, Acting Director of Community Development Patrick Conlon, Director of Office of Energy Management Paul S. Gibson, Director of Finance/City Treasurer Mark Greenwood, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Frankie Riddle, Director of Special Programs Jorge Rodriguez, Fire Marshal, Palm Desert Fire Dept./Riverside Co. Fire/CDF Frank Taylor, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Mendoza, Deputy City Clerk Ill. ORAL COMMUNICATIONS -A (CLOSED SESSION ITEMS) None IV. ADJOURN TO CLOSED SESSION Request for Closed Session: None DRAFT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JANUARY 25, 2007 Upon a motion by Ferguson, second by Spiegel, and 5-0 vote of the Agency Board, Chairman Kelly adjourned the meeting to Closed Session of the City Council at 3:05 p.m. He reconvened the meeting at 4:01 p.m. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Member Robert A. Spiegel VII. INVOCATION - Chairman Richard S. Kelly VIII. ORAL COMMUNICATIONS - B LT. FRANK TAYLOR, Assistant Palm Desert Chief of Police, introduced the two officers from the City's Police Department that will be responsible for putting together the new team (approved in the Fiscal Year 2006/07 Budget) dedicated to the City's downtown business district: Officer Denise Hignight and Officer Mark Chlarson. The team will be responsible for calls for service, quality of life issues, and crime prevention strategies within that area, specifically focusing on El Paseo, the Highway 111 Corridor, Westfield Mall, Desert Crossing, and the Mervyn's Shopping Center. He said they will be using a number of tools in their work, including bicycle and foot patrols, and they will be headquartered out of the Highway 111/Monterey Avenue substation (former Visitors Center location). MR. DARRELL KELLEY, one of the owners of the new Paseo Palms Bar & Grill at the corner of Highway 74 and El Paseo, Palm Desert, addressed the Agency Board/City Council to express appreciation to the City Council and staff for the excellent customer service they received from the City in getting their new business started here. He invited the City Council and all present to visit their establishment. MR. ROB BALLEW, Chair of the 2007 Palm Desert Golf Cart Parade on January 14, thanked the City for its sponsorship of this year's event and presented the Mayor's Trophy to Mayor/Chairman Kelly for the City's award -winning entry. He noted that they conducted a zip code survey of those in attendance this year, anticipating results to be received tomorrow, and he would make a subsequent report to the City Council on those statistics. MS. JANE UDALL, Rancho Mirage, CA, representing the Desert Trails Coalition, a group of trail user groups, equestrians, bicyclists, runners, and hikers in the area, said she wished to acknowledge the City of Palm Desert's work to expand the trails 4 DRAFT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JANUARY 25, 2007 system around the Cahuilla Hills Park and towards the Bump and Grind Trail. She said the trails were being used, they were very much appreciated; and it was hoped in the future there would be some budget set aside for trail maintenance and signage. Personally speaking, she thanked the City Council on behalf of everyone who cared about energy conservation for the City's bold leadership. Although not a Palm Desert resident, she hoped other cities would follow its high standard in both the areas of trails and energy, which were of great value to the citizens of the Coachella Valley. MR. WILLIAM HOOPS, CEO of the Alternative Energy Group that meets on Wednesdays at the Portola Community Center, said their group discussed alternative energy and was open to the public free of charge. In appreciation for the City, he presented Chairman/Mayor Kelly with a rare 4' x 7' American Flag, such as was flown over the U.S.S. Arizona Memorial. With Agency Board/City Council concurrence, Chairman/Mayor Kelly suspended the agenda at this point in order to take up City Council Agenda Section XIII - Public Hearings, Items A and B, followed by City Council Agenda Section X - New Business, Item H. Please see the City Council Meeting Minutes of this date for subsequent discussion and action. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION TO RECOGNIZE CITY OF PALM DESERT/ PALM DESERT REDEVELOPMENT AGENCY EMPLOYEES FOR EXCEPTIONAL SERVICE — DECEMBER 2006. On behalf of the City Council/Agency Board, Mayor/Chairman Kelly and Mr. Ortega recognized Jennifer McNeil for her outstanding efforts related to the 2006 Art of Food & Wine Festival. X. CONSENT CALENDAR A. MINUTES of the Regular Redevelopment Agency Meeting of January 11, 2007. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 126RDA, 130RDA, 137RDA, 145RDA, 127-Housing, 131 -Housing, 138- Housing, 146-Housing, 128HA, 132HA, 139HA, and 147HA. Rec: Approve as presented. 3 D Rtr%, FT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JANUARY 25, 2007 C. REPORT Pursuant to Section 33080.1 of the California Health and Safety Code. Rec: Receive and file. D. REQUEST FOR APPROVAL of Change Order No. 6 to Contract No. R21780 — Construction of the Palm Village Apartments. This item was removed for separate consideration under Section VII - Consent Items Held Over. Please see that portion of the Minutes for discussion and subsequent action. E. CONSIDERATION of Request for Substitution of Subcontractor for the Construction of the Henderson Community Building Project (Contract No. R22600A). This item was removed for separate consideration under Section VII - Consent Items Held Over. Please see that portion of the Minutes for discussion and subsequent action. F. REQUEST FOR RATIFICATION of the Executive Director's Approval of a Proposal to Install Landscaping at the Catalina/Pueblos Community Room (Contract No. R230706). Rec: By Minute Motion, ratify the Executive Director's approval of the proposal by A K Landscaping Maintenance, Inc., Palm Desert, California, in the amount of $24,769 to install landscaping at the Catalina/Pueblos Community Room —funds are available in Account No. 850-4433-433-4001. G. REQUEST FOR RATIFICATION of the Executive Director's Approval of Proposal for Installation of Irrigation System at the Catalina/Pueblos Community Room (Contract No. R23070C). Rec: By Minute Motion, ratify the Executive Director's approval of the proposal by A K Landscaping Maintenance, Inc., Palm Desert, California, in the amount of $19,504.50 to install the irrigation system at Catalina/Pueblos Community Room — funds are available in Account No. 850-4433-433-4001. IT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JANUARY 25, 2007 H. REQUEST FOR RATIFICATION of the Executive Director's Approval of the Contract for Extension of Electric Distribution Line Rule No. 15 at Entrada del Paseo (Contract No. R25590B). Rec: By Minute Motion, ratify the Executive Director's approval of the subject contract with Southern California Edison for extension of electric distribution line at Entrada del Paseo. Member Spiegel requested Item E be considered separately, and Member Ferguson requested Item D. Upon motion by Spiegel, second by Ferguson, and 5-0 vote of the Agency Board, the remainder of the Consent Calendar was approved as presented. XI. CONSENT ITEMS HELD OVER D. REQUEST FOR APPROVAL of Change Order No. 6 to Contract No. R21780 - Construction of the Palm Village Apartments. Responding to question about the change order amount and request for appropriation, Redevelopment Manager Lauri Aylaian replied the amount set aside for this project as a contingency had been exceeded. Therefore, this request would appropriate additional monies from the unobligated account. Member Ferguson requested that future change orders include the base contract amount and contingency whenever the contingency is exceeded. Staff agreed to provide that information in the future. Member Ferguson moved to, by Minute Motion: 1) Approve Construction Change Order No. 6 in the amount of $43,135 and 12 additional workdays to the subject contract with Taylor Frager, Inc., Temecula, California; 2) authorize appropriation of $43,135 to Account No 870-4349-433-4001 from the Agency's Unobligated Funds. Motion was seconded by Spiegel and carried by a 5-0 vote. E. CONSIDERATION of Request for Substitution of Subcontractor for the Construction of the Henderson Community Building Project (Contract No. R22600A). Member Ferguson moved to, by Minute Motion, continue the subject item to the meeting of February 8, 2007. Motion was seconded by Spiegel and carried by a 5-0 vote. XII. RESOLUTIONS None 5 DRAFT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JANUARY 25, 2007 XIII. NEW BUSINESS None XIV. CONTINUED BUSINESS None XV. OLD BUSINESS A. REQUEST FOR APPROVAL OF AMENDMENT NO. 5 TO CONTRACT NO. R23390 — DEVELOPMENT AND CONSTRUCTION OF THE SINGLE- FAMILYAND SENIOR HOUSING PROJECT KNOWN AS FALCON CREST AND LA ROCCA VILLAS. Responding to comment, Mr. McCarthy called attention to the staff report's page 3, showing the original project budget of $27,074,966.88 and the amount requested in Amendment No. 5, $51,019.39. In further response, Ms. Aylaian explained this was a development agreement and a contingency was not established but typically with a construction contract, a 10% contingency was set a -side. Member Spiegel moved to, by Minute Motion: 1) Approve Amendment No. 5 in the amount of $51,019.39 to the subject contract with ComDyn PD, LLC, for a change in the project scope to include implementation of modifications to the La Rocca Villas; 2) appropriate said funds from the Unobligated 20% Housing Set -aside monies to Account No. 870-4698-466-4001 for this purpose. Motion was seconded by Ferguson and carried by a 5-0 vote. XVI. PUBLIC HEARINGS None 0 DRAFT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JANUARY 25, 2007 XVII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AGENCY None XVIII. ADJOURNMENT On a motion by Ferguson, second by Spiegel, and unanimous vote of the Agency Board, Chairman Kelly adjourned the meeting at 5:46 p.m. ATTEST: RICHARD S. KELLY, CHAIRMAN RACHELLE D. KLASSEN, SECRETARY PALM DESERT REDEVELOPMENT AGENCY VA