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Home My WebLink AboutRTFY - R22340 - CA2 - La Rocca Villasa C� PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFICATION OF CONTRACT AMENDMENT NO. 2 TO KRISTI HANSON, INC., IN AN AMOUNT NOT TO EXCEED $5,000 (CONTRACT R22340) FOR ARCHITECTURAL SERVICES TO DESIGN A 27-UNIT SENIOR HOUSING COMPLEX (LA ROCCA VILLAS) AND A MANAGEMENT/LAUNDRY FACILITY TO BE LOCATED BETWEEN MERLE DRIVE AND 42ND AVENUE SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST CONTRACTOR: KRISTI W. HANSON 72-185 PAINTER'S PATH, SUITE A PALM DESERT, CA 92260 DATE: FEBRUARY 8, 2007 CONTENTS: CONTRACT AMENDMENT NO. 2 Recommendation: By Minute Motion, that the Agency Board: 1. Ratify Contract Amendment No. 2 in an amount not to exceed $5,000 to Kristi Hanson, Inc. of Palm Desert, California ($4,500 — design; $500 - reimbursables) for additional architectural design work associated with the management/laundry facility at the La Rocca Villas; 2. Authorize the Executive Director to execute same; and 3. Authorize the Finance Director to transfer $5,000 from contingency to base. Funds are available in Account No. 870-4698-466-4001. Executive Summary: Approval of the staff recommendation will ratify a contract amendment approved by the Executive Director under the authority granted by Sections 3.30.270 and 3.30250 of the Palm Desert Municipal Code. The same section of code requires this report of the Executive Director's action. Staff Report Ratification of Contract Amendment No. 2 to R22340 - Kristi Hanson Architects, Inc. Page 2 of 2 February 8, 2007 Discussion: At its meeting of February 12, 2004, the Palm Desert Redevelopment Agency approved the Agreement between Kristi Hanson Architects, Inc. (KHA) for architectural design services for the 27-unit La Rocca Villas and a Management/laundry facility. At the onset of construction, the Agency identified issues with functionality, use, accessibility that were not fully understood until construction commenced on the management/laundry facility. For example, the management office will be open five days a week, typical of other Agency properties, and work to address residents concerns effectively and timely. The laundry facility, in contrast, must be accessible outside and during office hours, so revisions in design were necessary to accommodate these two uses. The space is to be utilized as a laundry facility, and office space for the La Rocca Villas. Agency staff worked closely with KHA to develop design solutions to accommodate accessibility, as well as address usability issues, with minimum impact to the frame or external design of the structure as possible. Contract Amendment No. 2 compensates Kristi Hanson, Inc for these additional services. It was approved by the Executive Director on 30 January 2007, and is hereby presented to the Agency Board for ratification. Submitted by: Department Head: Catherine Walker/have Yri oye Senior Management Analyst Director of development/Housing Approval: %004/1 I'/IcCarthy, AC evelopment Executive Director Paul S. Gibson, Director of Finance ruled BY RDA ON I `�R- 07 VERIFIED BY Original on file with City Clerk's Office GArda\Cathy Walker\Ward Data\STAFF REPORTS\Staff Report KHA Change Order No. 2.doc PALM DESERT REDEVELOPMENT AGENCY PROFESSIONAL SERVICE AMENDMENT Contract Purpose 20-AC Site Senior Housing & Community Room Consultant's Name Kristi W. Hanson, Inc. 72-185 Painter's Path, Suite A Address: Palm Desert, CA 92260 Contract # / P.O. # I R22340 13041 Amendment/ 2 Change Order No. Contingency: I YES X I NO Account No. 1870-4698-466-4001 Project No. Vendor No. 3131 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Additional architectural design work for management/laundry facility 4,500.00 Additional reimbursable expense 500.00 TOTALS: - 5,000.00 NET CHANGE IN CONTRACT PRICE: 5,000.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 105,500.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 105,500.00 Amount Approved by Board: + 9,400.00 Less: This Change Order Amount: - 5,000.00 Less: PriorAmendment(s): - 3,000.00 BALANCE OF BUDGET Less: This Amendment: - 5,000.00 REMAINING FOR PROJECT: (5,000.00) Balance Remaining of Contingency: 1,400.00 The amount of the Contract will be Increased by the Sum of: Five Thousand and no/100 Dollars ($5,000.00). W \Agenda Items\2007-Feb 8\CO2 Contract R22340 KHA\Cont Amend 2 doc See reverse Contract R22340 Amendment No. 2 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $5,000.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 2 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 2 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval i 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 2/8/07 RICHARD S. KELLY, CHAIRMAN Date Approved 2/8/07 SECRETARY Date Approved W \Agenda Items\2007-Feb 8\CO2 Contract R22340 KHA\Cont Amend 2 doc See reverse ADDITIONAL SERVICES D a t e : January 18, 2007 T o : City of Palm Desert Redevelopment Agency 73-510 Fred Waring Dr. Palm Desert, CA 92260 A t t e n t i o n: Catherine Walker Regarding: Modifications to the Design of the Community Building at The Senior Housing Community At Hovley Gardens At your request the following proposal for Professional Services with regards to the above referenced project is being provided. Services to be provided: 1. Design and Construction Document Services to modify the Community Room of the Community Building of the Senior Housing Project at Hovley Gardens. 2. These revisions are to include enclosure of an office space, reconfiguration of the coffee/storage area, additional doors and hardware, and adjustments to existing door and window design. 3. Also provided will be a review of the Mechanical, Electrical, and Plumbing systems as they relate to the building modifications. No Structural review is anticipated. Methods and Means of Compensation: 1. The proposal is on a Time and Materials Basis at an hourly rate of $100/hour with and estimated fee of $4,500 to design and communicate these changes to the Contractor. 2. An-inifial-eavn°ief-e#-&a-00"ha4-be-FRada to the Archtect-t4een-exer-utio"f-tb"are 3. Reimbursable expenses and payment procedures will be as defined in the existing Owner and Architect Agreement for this Project. 4. Material changes to the scope of the Architect's service will result in an adjustment to the compensation. This is a proposed agreement to the provide Additional Services to the existing agreement with regards to the above referenced project as outlined. Owner: Archi t: signature date sbnattkre date Phone: 760.776.4068 Fax: 7 6 0 . 7 7 6 . 4 0 9 8 k risti@ k ri s t i h ans o n. c om