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Home My WebLink AboutSR - R24770 - CA2 - Entrada del Paseo�c PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFICATION OF CONTRACT AMENDMENT NO. 2 TO STANTEC CONSULTING, INC. IN THE AMOUNT OF $9,000 (CONTRACT R24770) FOR DESIGN SERVICES FOR THE CIVIL WORK AND INFRASTRUCTURE AT ENTRADA DEL PASEO SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: STANTEC CONSULTING, INC. 73-733 FRED WARING DR. PALM DESERT, CA 92260 DATE: FEBRUARY 22, 2007 CONTENTS: CONTRACT AMENDMENT NO. 2 Recommendation: By Minute Motion, that the Agency Board ratify Contract Amendment No. 2 in the amount of $9,000.00 to Stantec Consulting, Inc. of Palm Desert, California, for additional design work associated with the civil improvements for La Spiga restaurant at Entrada del Paseo. Funds are available in Account No. 850-4358-433-4001. Executive Summarv: Approval of the staff recommendation will ratify a contract amendment approved by the Executive Director under the authority granted by Section 3.30.270 of the Palm Desert Municipal Code. The same section of code requires this report of the Executive Director's action. Discussion: Under the Disposition and Development Agreement between the Redevelopment Agency and CV Food Services (d/b/a La Spiga), the Agency is responsible for delivering to the developer utilities, site improvements, and a finished pad on which the developer will construct the restaurant. The grading and the finished pad are required to be turned over to the developer at the time that the developer obtains their building permit and escrow closes. Staff Report Ratification of Contract Amendment No. 2 to R24770 - Stantec Consulting, Inc. Page 2 of 2 February 22, 2007 Because of the lead time necessary for the Agency to get the civil work permitted and publicly bid, and to award the construction contract and construct the improvements, the Agency's civil design is necessarily performed far in advance of the developer's building design. Therefore, the civil design near the building was based on a very preliminary conceptual design of the restaurant; the final restaurant design would not be completed until much later. As the restaurant design progressed, the exact location of the building was changed, and the large dining patio and terraced garden area behind the restaurant were detailed. These details drove changes to the drainage plan, the hardscape design, and the precise grading plan for the La Spiga parcel. Therefore, revisions to the civil engineering design were required. Such minor design revisions are common when one party builds infrastructure on which another party constructs a building. Contract Amendment No. 1 (previously approved) to Stantec Consulting, Inc. was for the changes associated with moving the building and changing its footprint. Contract Amendment No. 2 in the amount of $9,000 compensates Stantec for producing a revised precise grading plan for the remainder of the La Spiga parcel. It was approved by the Executive Director on 9 February 2007, and is hereby presented to the Agency Board for ratification. The revisions to the precise grading plan performed under Contract Amendments Nos. 1 and 2 will also result in issuance of a change order to the contractor performing the construction work. The magnitude of this change order is not yet known, but will likely be less than $20,000. Submitted by: r Lauri Aylaian Redevelopment Manager mh KL( J in cCarthy, A development 11,41,Z Carlos L. OrtejO, Executive Director G:UdaWaNa Hunt\WPDATAWYLAIAN\STFRPTS\022207stantecamdmntno2.doc Department Head: Dave Yrigoy n ` �``" Director of Redevelopment/Housing Paul S. Gibson, Director of Finance AW OuCd BY RDA ON A� t a o20- 6-7 VERIFIED BY 1?2\ Original on file with City Clerk's Office PAL, M XSENT RENVELOnUNT AGENCY. Contract # / P.O. # R24770 13111 Amendment/ 2 PRM& AL SER It Change Order No. Contingency: I YES NO X Contract Purpose Civil improvements for La Spiga site Account No. 850-4358-433-4001 Consultant's Name Stantec Consulting, Inc. Project No. Address: 73-733 Fred Waring Drive Vendor No. 18991 Palm Desert, CA 92260 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Additional design work 9,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 79,800.00 Less: Expend. & Encumb. To Date: - 79,800.00 Less: This Change Order Amount: - 9,000.00 BALANCE OF BUDGET REMAINING FOR PROJECT: (9,000.00) CONTINGENCY: Amount Approved by Board: + Less: Prior Amendment(s): - Less: This Amendment: - Balance Remaining of Contingency: The amount of the Contract will be +(Decreased) Increased by the Sum of: Nine Thousand and no/100 Dollars ($ 9,000.00 ). • 111 11 • 111 11 G:\rda\Beth Longman\Staff ReporWAW aian\Stantec Prof Svc Amd 2 Form doc See reverse Contract R24470 Amendment No. 2 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $79,800.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 2 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 2 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 2/22/07 RICHARD S. KELLY, CHAIRMAN Date Approved 2/22/07 SECRETARY Date Approved G \rda\Beth Longman\Staff Reports\Aylaian\Stantec Prof Svc Amd 2 Form.doc See reverse