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Home My WebLink AboutRTFY - R24770 - Future Dvlpmnt @ Entrada del PaseoPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFICATION OF CONTRACT AMENDMENT NO. 1 TO STANTEC CONSULTING, INC. IN THE AMOUNT OF $18,000 (CONTRACT R24770) FOR DESIGN SERVICES FOR THE CIVIL WORK AND INFRASTRUCTURE AT ENTRADA DEL PASEO SUBMITTED BY: LAURI AYLAIAN, REDEVELOPMENT MANAGER CONTRACTOR: STANTEC CONSULTING, INC. 73-733 FRED WARING DR. PALM DESERT, CA 92260 DATE: JANUARY 11, 2007 CONTENTS: CONTRACT AMENDMENT NO Recommendation: By Minute Motion, that the Agency Board ratify Contract Amendment No. 1 in the amount of $18,000.00 to Stantec Consulting, Inc. of Palm Desert, California, for additional design work associated with the civil improvements for La Spiga and the Henderson Community Building at Entrada del Paseo. Funds are available in Account No. 850-4358-433-4001. Executive Summarv: Approval of the staff recommendation will ratify a contract amendment approved by the Executive Director under the authority granted by Section 3.30.270 of the Palm Desert Municipal Code. The same section of code requires this report of the Executive Director's action. Discussion: Stantec Consulting, Inc., was retained to design the civil improvements and infrastructure for the Henderson Community Building and La Spiga restaurant at Entrada del Paseo in January 2006. The design work was substantially complete in June 2006, based in part on the preliminary design of La Spiga reasturant. Since that time, the civil improvements and infrastructure work was put out for bid, and the bid awarded. In recent months, however, the exact placement of La Spiga has changed several times as the developer of the restaurant has tried to maximize use of the parcel that he is acquiring. The relocation of the building, although not significant in distance, Staff Report Ratification of Contract Amendment No. 1 to R24770 — Stantec Consulting, Inc. Page 2 of 2 January 11, 2007 necessitated changes to the precise grading plan, the design of the storm drainage system, and the hardscape in the public right-of-way near the restaurant. It also required preparation of design documents for encroachment permits from CVWD, and additional coordination efforts and meetings between Stantec as the civil engineer and La Spiga's architect, owners, and landscape designer. Contract Amendment No. 1 compensates Stantec for these additional services. It was approved by the Executive Director on 29 December 2006, and is hereby presented to the Agency Board for ratification. Submitted by: Lauri Aylaian Redevelopment Manager mh Approval: L J i McCarthy, A J development O Carlos L. eg Executive Director Department Head: �'bave YridgKn Directo Redevelopment/Housing Paul S. Gibson, Director of Finance 4p—ro U e . BY RDA ON 1-0-ol VERIFIED BY RI) f G1 U Original on file with City Clerk's Office GARDA\Maria Hunt\WPDATA\AYLAIAN\STFRPTS\011107stantecamdmntnol.doc in" IL rAM USMUNM M MAGIY Contract # / P.O. # I R24770 13111 Amendment/ 1 Change Order No. I +� Contingency: YES NO X Contract Purpose Civil improvements for La Spiga site Account No. 850-4358-433-4001 Consultant's Name Stantec Consulting, Inc. Project No. Address: 73-733 Fred Waring Drive Vendor No. 18991 Palm Desert, CA 92260 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Additional design work 18,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 70,800.00 Less: Expend. & Encumb. To Date: - 70,800.00 Less: This Change Order Amount: - 18,000.00 BALANCE OF BUDGET REMAINING FOR PROJECT: (18,000.00) CONTINGENCY: Amount Approved by Board: + Less: Prior Amendment(s): - Less: This Amendment: - Balance Remaining of Contingency: 18,000.00 18,000.00 The amount of the Contract will be (DesFeased) Increased by the Sum of: Eiahteen Thousand and no/100 Dollars ($ 18,000.00 ). G:\RDA\Beth Longman\Staff Reports\Aylaian\Stantec Prof Svc Amd 1 Form.doc See reverse Contract R24470 Amendment No. 1 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $70.800.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 1 /11 /07 RICHARD S. KELLY, CHAIRMAN Date Approved 1/11/07 SECRETARY Date Approved G \RDA\Beth Longman\Staff ReportsWylaian\Stantec Prof Svc Amd 1 Form.doc See reverse ... EXHIBIT A ENTRADA DEL PASEO PHASE III ADDENDUM FOR ADDITIONAL SERVICES SCOPE OF SERVICES Under the scope of services for "Entrada Del Paseo — La Spiga (Phase III)", Stantec completed a precise grading plan for La Spiga, to accommodate the restaurant's site plan layout. The Precise Grading Plan for this was approved June 16, 2006. A "Miscellaneous Tasks" budget was included in the scope of services to allow for future La Spiga revisions. Unfortunately, this budget was used for "delta" revisions to the Rough Grading Plans and for revised calculations for the restaurant site plan through August 2006. With this budget depleted, Stantec is requesting an addendum to provide additional services to the Palm Desert Redevelopment Agency (Agency) for the Entrada Del Paseo project as indicated below: TASK 101 - Bid Set Drawings Prepare a set of drawings for bidding purposes in conjunction with the "Phase Two Civil Improvements for Entrada del Paseo" as requested and required by the Agency, including eliminating a retention basin, revising drainage design and relocating a storm drain line, new contours, new restaurant pad, eliminate restaurant retaining wall, remove restaurant perimeter wall, add brick pavers and colored concrete for bid addendum. TASK 102 - Restaurant Site Lavouts Prepare alternate site plan layouts for the restaurant incorporating the revised building layout and revised drainage design, including revised grading contours behind the restaurant and into the CVWD right-of-way, preparation of an exhibit for CVWD Encroachment Permit application and cross sections. TASK 103 - Precise Grading Plan Delta Revisions Prepare a revised set of Precise Grading Plans as a "delta- I" revision to the approved Precise Grading Plans. This will incorporate the "Phase Two Civil Improvements for Entrada del Paseo" bid set drawings and restaurant site layout changes to indicate the new restaurant pad, new storm drain line, grading into the CVWD right-of-way and revision of quantities. Prepare another revised set of Precise Grading Plans to integrate the new restaurant site plan and hardscape layout provided by the architect, finished grade elevations for the new restaurant pad and court yard area, perimeter walls for the restaurant, with grades, and revision of construction quantities. TASK 104 - Meetings and Coordination Stantec will attend additional meetings, assist with technical information and coordinate with other consultants and field personnel. This task will be billed at a time and materials basis not to exceed the amount indicated. In the event that this budget is in jeopardy of being depleted, Stantec will notify the client so as to budget additional dollars. Stantec will not incur additional fees without written authorization. EXHIBIT b ENTRADA DEL PASEO PHASE III ADDENDUM FOR ADDITIONAL SERVICES •ui�z FEE SCHEDULE TASK 101 - Bid Set Drawings.......................................................... $ 4,000.00 TASK 102 - Restaurant Site Layouts .................................................... $ 4,000.00 TASK 103 - Precise Grading Plan Delta Revisions ................................ $ 7,000.00 TASK 104 - Meetings and Coordination(T&M)................................... $ 2,000.00 TASK 105 - Reimbursable (T&M)................................................... $ 1,000.00 Total ....................................................... $ 18,000.00 Stantec Clien—� Page 2 of 2 CADocuments and Settings\laylaian\Local Settings\Temporary Internet Files\01-1<13\06-12-28 Entrada Phase III adden- revised.doc