HomeMy WebLinkAboutSR - R23390 - CA5 - Falcon Crest/La RoccaPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE AMENDMENT NO. 5 IN THE AMOUNT OF $51,019.39
TO CONTRACT R23390 BETWEEN THE PALM DESERT
REDEVELOPMENT AGENCY AND COMDYN PD, LLC, FOR THE
IMPLEMENTATION OF MODIFICATIONS TO THE LA ROCCA
VILLAS
SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST
CONTRACTOR: COMDYN PD, LLC
2800 28TH STREET, SUITE 206
SANTA MONICA, CA 90405
DATE: JANAURY 25, 2007
CONTENTS: CONTRACT AMENDMENT NO. 5
Recommendation:
By Minute Motion, that the Agency Board:
1. Approve Amendment No. 5 in the amount of $51,019.39 to ComDyn PD,
LLC. for a change in the project scope to include the implementation of
modifications to the La Rocca Villas; and
2. Approve appropriation of $51,019.39 from the unobligated 20% Housing
set -aside monies to Account No. 870-4698-466-4001.
Executive Summary:
Approval of the staff recommendation will allow for a change in the scope of work at the
La Rocca Villas development to allow for modifications to the stucco finish, telephone
jack and outlet placement, and the implementation of pocket doors to provide access to
the restroom facility in each unit.
Discussion:
ComDyn, LLC has provided an opportunity for both the Agency and the architect to
preview a La Rocca Villas unit by constructing Unit 14 prior to moving forward with the
construction of the balance of the units. Through this process, the Agency was able to
identify a number of functional issues that were not determined during the design
process. They include outlet/phone jack addition and relocation, the inclusion of a
Staff Report
Approve Amendment No. 5 to Contract R23390 for implementation of modifications to La
Rocca Villas
Page 2 of 2
January 25, 2007
pocket door leading to the restroom, and the incorporation of a fine grade finish on the
stucco.
In each villa, the telephone jacks and outlets in the kitchen and bedroom were revised.
This will allow for senior residents to easily access both the telephone and electric
outlets in both locations. The total cost associated with the modification is $4,786. The
inclusion of a pocket door to the restroom will allow for easy accessibility/fuller range of
movement, and will allow for the repositioning of a vertical cabinet close to the shower.
By moving the cabinet, in the long term, it will help prevent deterioration and mold
growth. The total cost associated with this modification is $18,497. Finally, Agency
staff has along with the developer, ComDyn, and architect, Kristi Hanson Architects, Inc.
has reviewed and evaluated the architect's recommendation to upgrade the stucco
finish. After reviewing panels samples of both rough and fine grade finishes, it was
determined that the fine grade presents a smoother finish that compliments the design
of the Villas. It will also be easier to keep clean over the life of the buildings. The cost
associated with this design modification is $27,736.39. Agency staff recommends the
approval of Amendment No. 5 in the amount of $51,019.39 for implementation of
modifications to the La Rocca Villas.
Submitted b
r
Catherine Walker
iv,
Senior Management Analyst
r, Nl uval.
�ti McCarthy Redevelopment
Carlos L. Ortega, ecutive Director
G'\rda\Cathy Welker\Word Data\STAFF REPORTS\StatfComDynChangeOrderNo.5.doc
Department Head:
Dave Yrigoyeri
Director of Redevelopment/Housing
t �
Paul S. Gibson, Director of Finance
DES R,,SJ tOIMMXQXCYContract # / P.O. # I R23390 13549
Amendment/ 5
Change Order No. '
■'`+'�' Contingency: YES NO X
Contract Purpose Develop affordable housing on 20AC site Account No. 870-4698-466-4001
Consultant's Name ComDyn PD,LLC Project No.
Address: 2800 28th Street, Suite 206 Vendor No. 8948
Santa Monica, CA 90405
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Change in project scope to including modifications to La Rocca Villas 51,019.39
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 27,074,966.88 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 27,074,966.88 Amount Approved by Board: +
Less: This Change Order Amount: - 51,019.39 Less: Prior Amendment(s): -
BALANCE OF BUDGET Less: This Amendment: -
REMAINING FOR PROJECT: (51,019.39) Balance Remaining of Contingency:
51,019.39
51,019.39
The amount of the Contract will be (Deswaeed) Increased by the Sum of: Fifty-one Thousand Nineteen and
39/100 Dollars ($51,019.39).
G Vaa\aeth Longman\Staff Reports\Walker\GomDyn Amend No 5 Form.doc See reverse
Contract R23390 Amendment No. 5 Continued from front
This Professional Service Amendment covers changes to the subject contract as described herein. The consultant
shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump
sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as
Owner.
Contract Time Extension -0- Days.
Revised Contract Total $27,074,966.88
The undersigned Consultant approves the foregoing Professional Service Amendment # 5 as to the changes, if any,
in the contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Professional Service Amendment # 5 . The Consultant agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required
to complete the Professional Service Amendment items. This document will become a supplement of the contract and
all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the
Owner.
Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that
fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or
equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown,
including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of
productivity, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONSULTANT Date Accepted
4. APPROVED BY: 1/25/07
RICHARD S. KELLY, CHAIRMAN Date Approved
1 /25/07
SECRETARY Date Approved
GArda\8eth Lonpman\,Statt ReportsMalker\ComDyn Amend No 5 Form.doc See reverse ...