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PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE CONTRACT AMENDMENT NO. 3 TO KRISTI W.
HANSON, INC., CONTRACT (CONTRACT NO. R22340) IN AN
AMOUNT NOT -TO -EXCEED $1,000 FOR REIMBURSABLE
EXPENSES RELATED TO THE DESIGN OF A 27-UNIT SENIOR
HOUSING COMPLEX (LA ROCCA VILLAS) AND A COMMUNITY
ROOM TO BE LOCATED BETWEEN MERLE STREET AND 42ND
AVENUE
SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST
CONTRACTOR: KRISTI W. HANSON, INC.
72-185 PAINTER'S PATH, SUITE A
PALM DESERT, CA 92260
DATE: JULY 12, 2007
CONTENTS: CONTRACT AMENDMENT NO. 3
Recommendation:
By Minute Motion, that the Agency Board:
1. Approve Contract Amendment No. 3 to Contract No. R22340 with Kristi W.
Hanson, Inc., for reimbursable expenses in an amount not -to -exceed
$1,000.00 for architectural design services at the 20-acre site;
2. Authorize the Executive Director to execute the same; and
3. Authorize Finance Director to transfer $1,000.00 from contingency to
base;
Funds are available in Account No. 870-4698-466-4001.
Executive Summarv:
Acceptance of this recommendation will approve additional reimbursable expenditures
associated with architectural design services for the La Rocca Villas development at the
20-acre site.
G Vda\Beth Longman\Staff Reports\Wa1ker\Kns0 Hanson Amend 3 071207 doc
Staff Report
Approval of Contract Amendment No. 3 to Contract No. R22340 (Kristi W. Hanson, Inc.)
for La Rocca Villas
Page 2 of 2
July 12, 2007
Discussion:
At its meeting of February 12, 2004, the Palm Desert Redevelopment Agency
approved the Agreement between Kristi W. Hanson, Inc., in an amount of
$94,000 for architectural design services and an amount not -to -exceed $3,500
for reimbursable expenses. Kristi W. Hanson, Inc., is nearing completion of their
contracted services for the design of the La Rocca Villas. Currently, the amount
owed to the firm for reimbursable costs associated with the project exceeds the
original amount. Staff requests additional funding in an amount not -to -exceed
$1,000 to cover the costs associated with production of final construction
documents and any final amendments to the design documents that may occur.
Submitted by:
Catherine Walker v
Senior Management Analyst
Approval:
ment
, Executive Director
Department Head:
Dave Yrigo
Director edevelopment/Housing
gon,'�VX)ctor
Paul S. of Finance
VERIFIED BY
Original on file with City Clerk's Office
G:\rda\Beth Longman\Staff ReportsUalkeAKristi Hanson Amend 3 071207.doc
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PALM DESERT REDEVELOPMENT AGENCY
PROFESSIONAL SERVICE AMENDMENT
Contract Purpose 20-AC Site Senior Housing & Community Room
Consultant's Name Kristi W. Hanson, Inc.
72-185 Painter's Path, Suite A
Address: Palm Desert, CA 92260
Contract # / P.O. # I R22340 13041
Amendment/ 3
Change Order No.
Contingency: I YES X I NO
Account No. 1870-4698-466-4001
Project No.
Vendor No. 3131
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Additional reimbursable expense 1,000.00
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 105,500.00
Less: Expend. & Encumb. To Date: - 105,500.00
Less: This Change Order Amount: - 1,000.00
BALANCE OF BUDGET
REMAINING FOR PROJECT: (1,000.00)
CONTINGENCY:
Amount Approved by Board:
Less: Prior Amendment(s):
Less: This Amendment:
Balance Remaining of Contingency:
1,000.00
1,000.00
+ 9,400.00
- 8,000.00
- 1,000.00
400.00
The amount of the Contract will be Increased by the Sum of: One Thousand and no/100
Dollars ($1,000.00).
W \Agenda Items\2007-July 12Vamend 3 Cont R23340 La Rocca Villas\Amend 3 Form doc See reverse
Contract R22340 Amendment No. 3 Continued from front
This Professional Service Amendment covers changes to the subject contract as described herein. The consultant
shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump
sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as
Owner.
Contract Time Extension -0- Days.
Revised Contract Total $106,500.00
The undersigned Consultant approves the foregoing Professional Service Amendment # 3 as to the changes, if any,
in the contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Professional Service Amendment # 3 . The Consultant agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required
to complete the Professional Service Amendment items. This document will become a supplement of the contract and
all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the
Owner.
Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that
fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or
equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown,
including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of
productivity, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
i
2. ACCEPTED BY:
CONSULTANT Date Accepted
4. APPROVED BY: 7/12/07
RICHARD S. KELLY, CHAIRMAN Date Approved
7/12/07
SECRETARY Date Approved
W \Agenda Items\2007-July 12\Amend 3 Cont R23340 La Rocca Villas\Amend 3 Form doc See reverse